[00:00:02]
ALL RIGHT. GOOD EVENING. WE'RE GOING TO GO AHEAD AND GET STARTED.
[A. CALL TO ORDER]
THE TIME IS 5:01 P.M..THIS WILL CALL TO ORDER THE CITY OF PRINCETON MEETING.
FOR OUR SPECIAL MEETING, WE WILL BEGIN WITH A ROLL CALL.
MYSELF, BRIAN CHACON IS PRESIDENT.
MR. KLEIBER IS NOT HERE WITH US.
MR. LONG. HERE, AND MISS DAVID-GRAVES IS ALSO NOT WITH US TONIGHT.
THAT WILL TAKE US TO OUR INVOCATION.
WE HAVE MR. MARK COOKS WITH US THIS EVENING.
OH, LORD OUR GOD, KING OF THE UNIVERSE.
LORD, YOUR WORD TELLS US THAT YOU HOLD THE WIND AND THE WAVES IN YOUR HAND, AND SO, LORD, WE BEGIN THIS EVENING BY ASKING FOR YOUR PROTECTION OVER THOSE THROUGHOUT OUR STATE WHO HAVE EXPERIENCED THE POWER AND THE MIGHT OF WEATHER TODAY, AND SO, LORD, WE JUST PRAY THAT YOU WOULD KEEP THEM SAFE AS THIS HURRICANE WORKS ITS WAY THROUGH OUR STATE.
HEAVENLY FATHER, AS WE GATHER TODAY FOR THE CITY LEADERS TO DO BUSINESS.
LORD HEAVENLY FATHER, I JUST PRAY THAT YOU WOULD GRANT THEM WISDOM THAT THEY WOULD MAKE WISE DECISIONS ON BEHALF OF OUR CITY AND OUR CITIZENS, AND I PRAY YOUR BLESSINGS OVER THEM AT THIS TIME.
I PRAY ALL OF THESE THINGS IN THE NAME OF JESUS.
[D. PUBLIC APPEARANCE]
THANK YOU. THAT'LL TAKE US TO OUR PUBLIC APPEARANCE.SPEAKERS ARE ALLOWED THREE MINUTES TO SPEAK.
THE COUNCIL IS UNABLE TO RESPOND TO OR DISCUSS ANY ISSUES THAT ARE BROUGHT UP DURING THE SECTION THAT ARE NOT ON THE AGENDA, OTHER THAN TO MAKE STATEMENTS OF SPECIFIC FACTUAL INFORMATION IN RESPONSE TO A SPEAKER'S INQUIRY, OR TO RECITE EXISTING POLICY IN RESPONSE TO THE INQUIRY.
TONIGHT I HAVE ONE KEN SELIGMAN.
IF YOU'LL COME FORWARD, STATE YOUR NAME AND ADDRESS, PLEASE.
IF YOU'LL TURN THE MICROPHONE ON, THERE'S A BUTTON ON THE RIGHT HAND SIDE.
THERE YOU GO. KEN SALIMAN, CITY RESIDENT, 512 BUCKEYE AVENUE.
I'M A RESIDENT AND A SMALL BUSINESS OWNER.
I COME TODAY TO SPEAK ABOUT THE RECENT ISSUE OF TRANSPARENCY.
THERE'S BEEN A LOT OF TALK ABOUT IT, AND I THINK VERY DUE TALK.
THE PLANNING RETREAT AT THE BALLPARK WAS SUPPOSED TO BE SAID TO BE PUBLIC OPEN TO THE PUBLIC.
IT WAS HELD FAR AWAY FROM TOWN.
YOU KNOW THAT THERE WAS A LOT OF PUBLIC DISSATISFACTION AND OUTCRY ABOUT IT.
SO A COUPLE OF WEEKS AGO, THERE WAS A VIDEO RELEASED THAT 9.5 MINUTE PUBLICITY VIDEO TELLING US AGAIN THAT IT WAS OPEN TO THE PUBLIC AND TRANSPARENT.
IT WASN'T RECORDED, IT WASN'T OPEN.
SO TOO MUCH OF THE CITY'S BUSINESS HAD BEEN CONDUCTED BEHIND THOSE DOORS IN PRIVATE.
I WISH YOU GUYS WOULD ADDRESS THAT.
TRANSPARENCY IS IMPORTANT NOT JUST TO GAIN OUR TRUST, BUT TO ENGAGE THE PUBLIC.
THERE'S A LOT OF PEOPLE IN THIS COMMUNITY THAT HAVE SOMETHING TO OFFER, AND WE NEED TO ENGAGE THEM.
RIGHT NOW, MOST OF THE BUSINESS HAPPENS BACK THERE, AND SO THEY'RE NOT ENGAGED.
THERE NEEDS TO BE ACTIVE, ENGAGED ACTIVE EFFORT TO ENGAGE THEM.
THE CITY COUNCIL HAS REQUESTED AND RECEIVED THE RESIGNATION OF THOSE TWO CHAIRS.
[00:05:09]
I I THINK THAT THE CITY RESIDENTS ARE DUE AN EXPLANATION WHY THAT WAS DONE AND WHAT YOU INTEND TO DO WITH THOSE BOARDS.THANK YOU FOR YOUR TIME, ATTENTION.
APPRECIATE YOUR ALL THAT YOU DO.
THANK YOU. IS THERE ANYONE ELSE HERE TONIGHT FOR PUBLIC APPEARANCE?
[E. ITEMS OF COMMUNITY INTEREST]
OKAY. IF NOT, WE WILL MOVE FORWARD WITH ITEMS OF COMMUNITY INTEREST PURSUANT TO SECTION 551.0415 OF THE TEXAS GOVERNMENT CODE, MAYOR AND CITY COUNCIL MAY REPORT ON ITEMS OF COMMUNITY INTEREST, INCLUDING EXPRESSIONS OF THANKS, CONGRATULATIONS OR CONDOLENCE INFORMATION REGARDING HOLIDAY SCHEDULES, RECOGNITION OF INDIVIDUALS, REMINDERS ABOUT UPCOMING CITY EVENTS, INFORMATION ABOUT COMMUNITY EVENTS, AND ANNOUNCEMENTS INVOLVING AN IMMINENT THREAT TO PUBLIC HEALTH AND SAFETY.NO ACTION WILL BE TAKEN ON ANY ITEM OF COMMUNITY INTEREST.
COUNCIL DID ANYONE HAVE ANYTHING TO REPORT THIS EVENING? OKAY, IF NOT, WE WILL MOVE FORWARD WITH OUR CONSENT AGENDA.
[F. CONSENT AGENDA]
ALL CONSENT AGENDA ITEMS LISTED ARE CONSIDERED TO BE RETAINED BY THE CITY COUNCIL, AND WILL BE ENACTED BY ONE MOTION.THERE WILL BE NO SEPARATE DISCUSSIONS OF THESE ITEMS UNLESS THE COUNCIL MEMBER SO REQUESTS IN WHICH EVENT THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED IN ITS NORMAL SEQUENCE ON THE AGENDA.
TONIGHT WE HAVE ITEM F1, F2 AND F3.
IF THERE ARE NO ADDITIONAL DISCUSSIONS.
IF I COULD GET A MOTION, PLEASE.
YOUR HONOR, I MAKE A MOTION TO APPROVE THE CONSENT AGENDA.
OKAY, AND DO I HAVE A SECOND? I'LL SECOND THAT. THANK YOU.
WITH THAT, WE'LL DO A ROLL CALL VOTE.
MOTION CARRIES FIVE ZERO FOR THE APPROVAL OF THE CONSENT AGENDA.
THAT WILL TAKE US TO CEREMONIAL ITEMS. THERE IS NOTHING TO DISCUSS TONIGHT.
THERE IS ALSO NOTHING FOR OUR EXECUTIVE SESSION.
[J. PUBLIC HEARINGS]
OH, I APOLOGIZE, THERE IS A PUBLIC HEARING J ONE ORDINANCE 2024-07-08 CONDUCT PUBLIC HEARING AND CONSIDER APPROVING ORDINANCE NUMBER 2024-07-08 LEVYING ASSESSMENTS FOR THE COST OF CERTAIN IMPROVEMENTS TO BE PROVIDED IN THE WINCHESTER PUBLIC IMPROVEMENT DISTRICT.MAKING A FINDING OF SPECIAL BENEFIT TO PROPERTY IN THE DISTRICT.
GOOD EVENING, MAYOR AND COUNCIL.
SO THIS THIS IS A FOLLOW UP ITEM FROM THE JUNE 24TH, 2024 COUNCIL MEETING WHERE WE ADOPTED RESOLUTION NUMBER 2024-06-24R-04, CALLING A PUBLIC HEARING TO CONSIDER AN ORDINANCE LEVYING ASSESSMENTS.
SO THIS LIKE I SAID, THIS IS THE FOLLOW UP ITEM TO THAT, AND IT'S REQUIRED UNDER THE PID ACT TO NOT ONLY ONE OPEN UP A PUBLIC HEARING AND HOLD THE PUBLIC HEARING, BUT CONSIDER APPROVING AN ORDINANCE LEVYING ASSESSMENTS.
THIS WAS PREPARED BY BOND COUNSEL AND YOUR FINANCIAL ADVISOR.
THANK YOU. WE'LL GO AHEAD AND OPEN THAT PUBLIC HEARING AT THIS TIME.
THERE IS ANYONE HERE FOR THAT? PLEASE COME FORWARD. STATE YOUR NAME AND ADDRESS, PLEASE, AND SINCE THERE'S NO ONE HERE, WE WILL GO AHEAD AND CLOSE THAT.
ALSO, PLEASE LET THE RECORD SHOW THAT MISS DAVID-GRAVES IS HERE NOW.
YOUR HONOR, IF THERE'S NO OTHER DISCUSSION, I'LL MAKE A MOTION TO APPROVE ORDINANCE 2024-07-08.
THANK YOU. DO I HAVE A SECOND? I'LL SECOND THAT. OKAY.
WITH THAT, WE WILL GO AHEAD AND DO A ROLL CALL VOTE.
MS. DAVID-GRAVES, HAVE YOU HAD TIME TO REVIEW THAT? YES, I DID, AND I APPROVE.
THANK YOU. THEN THE MOTION CARRIES SIX ZERO FOR THE APPROVAL OF ORDINANCE 202407-08.
[K. SPECIAL AGENDA]
THAT WILL TAKE US TO K ONE FOR OUR SPECIAL AGENDA ITEM 2024-131.MADAM MAYOR, AS DISCUSSED WITHIN SOME OF OUR BUDGET MEETINGS AND THE FUTURISTIC PROJECTION OF GROWTH FOR THE CITY OF PRINCETON, AS WE ALL DISCUSSED, WE'RE TRYING TO MOVE FORWARD IN THE FUTURE WITH INSIDE THE POLICE DEPARTMENT AND ALSO TRYING TO WORK INTER-OPERABLY BETWEEN THE PD AND THE COURTS AND ALL THE OTHER STUFF.
YOU ASKED ME TO START KIND OF SEEKING OUT SOME IDEAS AS FAR AS HOW WE CAN ASCERTAIN THAT.
WE DID START LOOKING AT DIFFERENT CITATIONS, CITATION WRITERS.
[00:10:03]
AND SO IN LOOKING AT THE DIFFERENT PROGRAMS THAT ARE OUT THERE, WE DECIDED THAT WE WANTED TO PURSUE WITH THIS PROGRAM RIGHT HERE.SO THIS PROGRAM IS ACTUALLY CALLED NEW AND BLUE.
SO THAT'S GOING TO CUT THE COST DOWN SUBSTANTIALLY.
WITHIN THIS PROGRAM YOU CAN ISSUE OUT A CITATION TO A VEHICLE.
THIS HANDLES IT ALL WITHIN THIS PROGRAM AS WELL.
ONE THING IT DOES FOR US IS WE'RE ABLE TO SCAN THE DRIVER'S LICENSE, THE BARCODES ON THE BACK END OF THE DRIVER'S LICENSE, AND ALSO THE REGISTRATION ON THE CARS, AND IT WILL PRE-FILL OUT WHATEVER INFORMATION IS NEEDED, EITHER ON A TOW LOG OR A DRIVER'S, OR I'M SORRY, OR A CITATION OR SOMETHING ALONG THOSE LINES.
IT ALSO IS ABLE TO TAKE PICTURES.
SO IF WE HAVE DRIVERS DISPUTING ON WHETHER OR NOT THAT THEY WERE ACTUALLY DRIVING THE VEHICLE OR IF WE'RE TOWING A VEHICLE AND WE NEED TO VIDEO THE VEHICLE BEFORE WE TOW IT, WE'RE ABLE TO DO THESE THINGS WITHIN THIS PROGRAM.
I DON'T KNOW, AMBER, IF THAT'S GOING TO BE ABLE TO PLAY IT OR NOT.
NO. SO IN A NUTSHELL IT IS ABLE TO INTEROPERATE BETWEEN THE PD AND OUR COURT SYSTEM RIGHT NOW.
THE COURT SYSTEM HAS AN ENCODE NINE AND THE PD OPERATES ON ITS OWN, AND SO IT'S VERY HARD FOR US TO EVEN RUN THE RACIAL PROFILING STUFF WITHOUT ACTUALLY COUNTING UP THE NUMBER OF CITATIONS, WHICH LAST YEAR WE HAD OVER 7000 STOPS.
SO THIS DOES IT ACTUALLY ALL FOR US.
WE'RE WORKING ON SOME NEW INVENTIONS WITH THEM AS WELL.
SO WHAT HAPPENS IS THIS DEVICE WILL END UP READING BARCODES, AND SO IF WE HAVE I DON'T KNOW, A PERSON WITH ALZHEIMER'S OR DEMENTIA OR SOMETHING LIKE THAT, THEY'RE ABLE TO COME UP HERE, WE'RE ABLE TO TAKE A PICTURE OF THEM.
SO RIGHT NOW, THE PRICE FOR IT IS ROUGHLY 53,330.
IT'S ACTUALLY A POLICE CHIEF THAT INVENTED THIS APP, AND HE'S WORKING HAND IN HAND WITH OUR PROGRAM SOFTWARE TECHS, WHICH IS CALLED ATHENA, AND SO THE COOLEST THING ABOUT THIS PROGRAM IS, IS WE WILL EVENTUALLY END UP GOING AWAY FROM WRITING PAPER CITATIONS TO SCANNING BARCODES AND HANDING OUT THE BUSINESS CARD ON THE BARCODES TO WHERE PEOPLE CAN SCAN IN THE BARCODES, AND IT'LL ACTUALLY TELL THEM ON THEIR APP OR THEIR SMARTPHONE WHAT THE CITATION IS.
IF THEY DO NOT HAVE A WAY TO LOOK THAT UP, THEY'LL BE ABLE TO BRING IT UP HERE TO COURTS AND THE COMPUTER THAT WE HAVE IN THE FRONT OR THE COURT CLERKS WILL BE ABLE TO PULL THAT UP FOR THEM AS WELL.
SO THE PRICE FOR IT IS ROUGHLY ABOUT $53,000, AND THEN AFTER TWO YEARS, WE WILL HAVE A SERVICE CHARGE OF ROUGHLY 12,000, WHICH WILL BE COVERED BY THE COURT TECHNOLOGY FUND.
I DO HAVE ONE QUESTION ABOUT IT.
WE HAVE SUCH AN INFLUX OF PEOPLE COMING INTO OUR AREA, AND SUPPOSE THEY'VE MOVED HERE, BUT THEY STILL HAVE THEIR DRIVER'S LICENSE FROM THEIR OTHER STATE OR FROM OTHER LOCATION, EVEN IN TEXAS.
RIGHT ON, AND SO WE'RE ABLE TO GO IN THERE AND IT ALSO HAS A PUSH TO SPEAK TO AS WELL.
SO IF WE'RE, I DON'T KNOW, LOGGING A VEHICLE OR SOMETHING ALONG THOSE LINES, AND WE DON'T WANT TO SIT THERE AND TYPE OUT WITH OUR THUMBS OR FINGERS OR SOMETHING, YOU CAN ACTUALLY PUSH IT AND YOU SPEAK INTO IT AND IT'LL EDIT ALL THE INFORMATION.
IF ANY INFORMATION IS THERE IN THERE IS ABSOLUTELY WRONG.
WE SEND IT OUT, CHECKS ALL THE FIELDS FOR YOU.
[00:15:02]
AT THE END OF THE DAY, I THINK $53,000 IS WELL WORTH SPENDING ON PUBLIC SAFETY AND HELPING YOU GUYS.YES, MA'AM. I HAVE A QUESTION.
HOW OLD IS THIS PARTICULAR PLATFORM, AND HAVE YOU BEEN ABLE TO REACH OUT TO ANY OTHER MUNICIPALITIES THAT MAY BE USING IT? YES, SIR. SO THE PLATFORM IS APPROXIMATELY THREE YEARS OLD, AND THERE ARE ONLY TWO OTHER CITIES WITHIN THE STATE OF TEXAS THAT HAS WENT PAPERLESS, WHICH IS THE E-CRICKET SYSTEM, WHICH IS ONE THING THAT WE'RE ACTUALLY TRYING TO SHOW YOU, BUT THE POWERPOINT IS NOT WORKING PROPERLY, AND SO THERE'S ONLY TWO OTHER CITIES WITHIN THE STATE OF TEXAS THAT'S DOING THAT. I WANT TO BE THE FIRST CITY IN COLLIN COUNTY TO GO PAPERLESS ON THE CITATIONS.
SO FOR THOSE OTHER CITIES, THEY LOVE IT.
ABSOLUTELY. YES, SIR, AND SO SOME OF THE SOME OF THE ISSUES, WE HAVE NEVER HAD A TICKET READER BEFORE OR HAD TO DEAL WITH THE PAPER ROLLS AND ALL THAT OTHER STUFF ON THE END, BUT THE PROBLEM IS, WHENEVER YOU START INTRODUCING MORE AND MORE ELECTRONICS IN YOUR CAR, THEY GET HOT, THEY BURN UP THE BATTERY, OR THE MAINTENANCE FEES ARE ABSOLUTELY ASTRONOMICAL, AND SO JUST GETTING OFF THE GROUND RUNNING FOR THE TICKET RIDERS, THE PRINTERS, THE PAPER ROLLS, EVERYTHING LIKE THAT.
I'M LOOKING AT ABOUT 130 PLUS THOUSAND DOLLARS, AND THIS WE ALREADY ISSUE OUT THE IPHONES.
WE'D BE THE FIRST AGENCY WITHIN COLLIN COUNTY TO GO PAPERLESS.
THAT'S IMPRESSIVE. WAY TO LEAD THE WAY.
NOW DPS USES SOMETHING SIMILAR DON'T THEY? BECAUSE I'VE ACTUALLY RECEIVED A WARNING CITATION BACK HERE IN HURRICANE KATRINA BACK IN THE I DON'T KNOW, 2008 OR WHATEVER IT WAS.
SO THE TROOP HERE THAT I WAS TALKING TO AND I WAS TALKING WITH TROOPER ANDERSON AND ALL THAT.
SO THEY STILL USE THE HANDHELD BRAZOS.
THEY ALMOST LOOK LIKE IPHONES, BUT THEY STILL HAVE THEIR IPHONES.
THEY STILL HAVE THEIR PRINTERS.
THEY STILL HAVE ALL THAT STUFF.
RIGHT. SO THIS IS ONE OF THE LATEST AND GREATEST CUTTING EDGE TECHNOLOGY, AND WE'RE TRYING TO DO AWAY WITH ALL THIS EXTRA ANCILLARY STUFF THAT WE'RE HAVING TO CARRY OUT THERE, AND THEN ALSO IT INTERFACES BETWEEN THE PD, THE COURTS.
ANY ADDITIONAL QUESTIONS OR COMMENTS? IF NOT, I CAN GO AHEAD AND ENTERTAIN A MOTION, PLEASE.
WE'LL GO AHEAD AND DO A ROLL CALL VOTE NOW.
MOTION CARRIES SIX ZERO FOR THE APPROVAL OF AGENDA ITEM K ONE 2024-131.
CONGRATULATIONS. THANK YOU ALL VERY MUCH.
THAT WILL TAKE US TO K TWO 2024-07-08-R01.
CONSIDER APPROVING RESOLUTION NUMBER 2024-07-08-R01, A REQUEST FOR AN ENTERPRISE LEASE AGREEMENT FOR 15 POLICE VEHICLES AUTHORIZING THE CITY MANAGER TO ACQUIRE NEW VEHICLES FOR USE BY THE PRINCETON POLICE DEPARTMENT AND TAKE APPROPRIATE ACTION.
SO A COUPLE OF THINGS THAT YOU ALL ARE ALREADY AWARE OF.
IT TAKES APPROXIMATELY A YEAR AND A HALF ONCE ORDERED TO START GETTING VEHICLES IN ENTERPRISE LEASE.
THEY HAVE ACQUIRED ADDITIONAL VEHICLES.
THEY'VE BEEN HOARDING THEM FROM SOME OF THE POLICE DEPARTMENTS, AND SO WHILE WORKING THROUGH OUR PREVIOUS LEASE WHILE WORKING THROUGH A PREVIOUS LEASE, I FOUND OUT THAT THEY HAD 15 ADDITIONAL VEHICLES.
OUR LAST ORDER WAS THE FIRST TIME THAT WHENEVER I'M SORRY, ABOUT TWO YEARS AGO WAS OUR LAST ORDER.
WE JUST GOT THE TWO EXTRA VEHICLES IN YESTERDAY OR THE DAY BEFORE.
SO IT'S BETTER TO GO AHEAD AND GET PREPARED.
I KNOW WE'RE STILL WORKING ON BUDGET RIGHT NOW, AND I'VE TALKED WITH MR. CHARLES COX AND WITH BRENNAN.
WE'RE ABLE TO FINANCIALLY COVER THIS.
WE WERE VERY PRUDENT WITH OUR MONEY THIS YEAR.
THESE POLICE OFFICERS ARE NOT GOING TO HAVE ANYTHING TO DRIVE.
I STILL HAVE VEHICLES HERE FROM 2019, AND OUR AVERAGE ROTATION TIME SHOULD BE THREE YEARS.
SO ANYTHING THAT IS OUTSIDE OF 2021, WE SHOULD BE ROTATING OFF THE STREETS.
RIGHT NOW, WE'RE NOT. SO WE ARE WORKING ON A PROGRAM RIGHT NOW TO HELP ALLEVIATE THE SCHOOLS.
AS Y'ALL KNOW, WE JUST HIRED THREE ADDITIONAL SROS AS WELL.
[00:20:01]
OFFICERS THAT WE'RE ABOUT TO GET IN, THE CURRENT EXISTING OFFICERS THAT WE'RE ABOUT TO GET INTO REPLACE VEHICLES.WHAT'S THE DIFFERENCE BETWEEN A LEASE? I MEAN, YOU SAID FITTING IT WITH THE RIGHT EQUIPMENT AND THINGS LIKE.
SO HOW DOES A LEASE WORK WITH ALL THE MILEAGE WE'RE GOING TO PUT? YES, SIR. SO OFF THE TOP OF MY HEAD I'D RATHER NOT DO A LEASE, BUT THE PROBLEM IS, IS THAT ENTERPRISE LEASE COMPANY, THEY HAVE THESE VEHICLES, AND SO THE ONLY WAY FOR US TO GET THESE VEHICLES IS TO DO A LEASE FOR US.
NOW, THE GOOD THING ABOUT THE ENTERPRISE LEASE AGREEMENT IS WHENEVER WE ARE DONE WITH THESE VEHICLES AND WE STICK TO EITHER THREE YEARS OR FOUR YEAR ROTATION PLAN WITH THEM, IS THEY WILL AUCTION THESE VEHICLES OFF FOR US AND WE WILL GET THE MONEY THAT THEY MAKE OFF THE AUCTION.
SO THEY DO HAVE THE CORNER OF THE MARKET ON THE AUCTION SIDE OF IT.
SO THEY'LL DO THAT. NOW WE JUST HAVE TO DOWNGRADE ALL THE VEHICLES AND TAKE ALL OUR EQUIPMENT, RADIOS AND ALL THOSE STUFF OURSELVES BEFORE WE SEND IT BACK TO THEM, AND SO ENTERPRISE, THEY WILL POUR THAT MONEY THAT THEY MAKE OFF THE VEHICLES, THEY'LL KEEP A CERTAIN PERCENTAGE OF IT.
SO I'VE GOT TO BE VERY STINGY WITH MY MONEY.
I REALLY LIKE TO BE STINGY WITH MY MONEY.
SO THAT WAY WE CAN MAKE SURE THAT WE POUR IT MORE INTO PATROL CARS.
SO THEY DO KEEP A CERTAIN PERCENTAGE OF THAT, BUT THEY DO ALL THE WORK ON THE BACK END FOR US.
ARE THERE ANY ADDITIONAL QUESTIONS? I DO NOT HAVE A QUESTION, BUT A COMMENT.
I WOULD LIKE TO COMMEND CHIEF WATERS FOR JUST HAVING THE CITY AND ITS PEOPLE AT HEART.
ALMOST EVERY TIME THE POLICE DEPARTMENT COMES WITH A PROPOSAL, YOU CAN SEE THE CARE BEHIND OF IT AND THE INITIATIVES ALL HE WEIGHS THE OPPORTUNITY COST.
CHIEF WATERS IS 1 IN 1,000,000 AND WE'RE LUCKY TO HAVE YOU.
SO THANK YOU, THANK YOU, THANK YOU.
THE BLUSHING MAN. WE HAVE TO GET IT.
SOME OF THE ROUGHEST THINGS ARE OUT THERE.
YEAH, I'LL MAKE THAT MOTION TO APPROVE.
AGENDA ITEM K2 2024-07-08-R01.
THANK YOU, AND DO I HAVE A SECOND.
MOTION CARRIES SIX ZERO FOR THE APPROVAL OF AGENDA ITEM K TWO 2024-07-08-R01.
THAT WILL TAKE US TO AGENDA ITEM K THREE 2024-133.
CONSIDER APPROVING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30TH, 2023, AUDITED PRESENTED BY LEWIS BREEDLOVE WITH BROOKS WATSON AND COMPANY AND TAKE APPROPRIATE ACTION.
I'M NOT AS GOOD LOOKING AS HIM, SO I HAVE TO BE THE FILL-IN FOR HIM.
HE'S ACTUALLY IN HOUSTON, SO UNFORTUNATELY, HE WAS NOT ABLE TO TRAVEL.
HE HAS A COUPLE OF YOUNG KIDS, SO HE DIDN'T WANT TO LEAVE AND LEAVE THEM FOR THE WEEKEND.
SO HE WAS LIKE, I'M GOING TO STAY.
SO ANYWAYS, MY NAME IS AUSTIN HENDERSON.
I'M A CPA IN OUR FORT WORTH OFFICE.
SO I AM VERY FAMILIAR WITH THE CITY.
I WAS ACTUALLY ABLE LOUIS WAS ABLE TO GET SERVICE ABOUT 3:00 TODAY AND GIVE ME A CALL.
SO ANY ANY QUESTIONS? DEFINITELY LET ME KNOW, BUT I'LL TRY TO GET KEEP THIS AS A BRIEF AS POSSIBLE FOR YOU ALL, KEEP IT HIGH LEVEL; IF YOU HAVE SPECIFICS WE'RE ALWAYS AVAILABLE VIA PHONE AS WELL.
SO DO I NEED TO POINT ANYWHERE SPECIFIC? [INAUDIBLE] YEAH.
OH, THERE WE GO. OKAY, SO JUST A QUICK OVERVIEW OF THE AUDIT PROCESS.
WE ALWAYS LIKE TO GO OVER THIS JUST TO KIND OF GIVE YOU A RE-BRIEFING OF WHAT IT IS.
A LOT OF PEOPLE SEE AUDIT AND THEY THINK, OH YOU'RE JUST TRYING TO GO CATCH FRAUD RIGHT.
NO THAT'S NOT NECESSARILY WHAT WE'RE DOING.
WE'RE TRYING TO MAKE SURE THAT THE FINANCIAL STATEMENTS ARE MATERIALLY STATED CORRECTLY.
WE LOOK WE DO A RISK ASSESSMENT.
WE LOOK AT DIFFERENT AREAS, SAY WHERE COULD THERE BE MISSTATEMENTS.
WHAT ARE AREAS THAT COULD CAUSE WHERE THE BIG DOLLAR AREAS AND THEN ALSO WHERE ARE THE AREAS THAT THERE COULD BE ISSUES OF EITHER FRAUD, WHETHER THAT'S INTENTIONAL ISSUES OR JUST, YOU KNOW, ERRORS THAT COULD OCCUR WITHIN THE INTERNAL CONTROL STRUCTURE? SO WE LOOK AT THOSE RISKS.
WE DETERMINE OUR BEST AUDIT APPROACH THERE.
THAT GETS EASIER AS WE FAMILIARIZE OURSELVES WITH THE CITY.
I THINK THIS IS THE THIRD YEAR OF WORKING WITH THE CITY.
SO WE KNOW KIND OF SOME NEW AREAS TO HIT EACH YEAR AND WHATNOT.
SO WE DO THAT KIND OF AT THE BEGINNING PLANNING STAGE, AND THEN WE COME IN AND TEST.
[00:25:05]
WHERE WE'RE PULLING SAMPLES OF CHECKS, INVOICES, WHATNOT.I ALWAYS LIKE TO SAY WE'RE NOT LOOKING AT EVERY SINGLE CHECK THAT THE CITY WRITES.
WE'RE NOT LOOKING AT EVERY SINGLE INVOICE THAT COMES THROUGH, BUT WE'RE TRYING TO MAKE SURE THAT WE GET AN APPROPRIATE SAMPLE FOR THOSE DIFFERENT AREAS AND GET GET A GOOD TEST THERE TO MAKE SURE THAT THERE AREN'T ANY ISSUES WITH INTERNAL CONTROLS OR ANYTHING, ANY LAPSES THAT WOULD CAUSE CONCERN, AND THEN THE LAST PIECE OF THAT IS CONCLUDING AND REPORTING, WHICH IS WHAT WE'RE DOING TONIGHT, AND IF WE DO HAVE ISSUES WITH ANY OF THAT STUFF, THIS IS WHERE WE LET YOU KNOW.
I BELIEVE YOU ALL'S IS ABOUT 160 PAGES OR SO.
SO IF YOU ALL NEED SOMETHING TO READ, DEFINITELY FEEL FREE TO COMB THROUGH THERE.
I ALWAYS LIKE TO POINT OUT THAT'S THE ONLY PART OF THE WHOLE REPORT THAT WE AS THE AUDITORS OWN.
THAT'S REALLY WE, YOU KNOW, WE HAVE THOSE FEW PAGES THERE WHERE WE'RE GIVING OUR OPINION.
IT IS A PROFESSIONAL OPINION BASED ON FACTS.
SO IT IS OUR PROFESSIONAL OPINION BASED ON THE FACTS OF WHAT WE'VE TESTED.
FOLLOWING THE OPINION IS MANAGEMENT'S DISCUSSION AND ANALYSIS.
SO THEN YOU HAVE YOUR FINANCIAL STATEMENTS, WHICH YOU'VE GOT GOVERNMENT WIDE, WHICH ARE FULL ACCRUAL STATEMENTS FOLLOWED BY FUND LEVEL STATEMENTS, WHICH THE GOVERNMENTAL FUNDS THERE ARE UNDER A MODIFIED ACCRUAL TYPE OF ACCOUNTING.
FOLLOWING THAT IS YOUR NOTES, THE FINANCIAL STATEMENTS, WHICH BREAKS DOWN EVEN FURTHER, DIFFERENT SECTIONS, YOU KNOW, KIND OF DETAILS OUT YOUR INVESTMENTS, YOUR DEBT, BASICALLY ANY AND ALL AREAS THAT ARE NEED TO BE DETAILED OUT THERE.
LASTLY, IS THE SUPPLEMENTARY INFORMATION.
SO THAT'S JUST ANY EITHER REQUIRED SUPPLEMENTARY INFORMATION, WHETHER THAT'S THROUGH STATE STATUTE OR WHATNOT, AND THEN FOLLOWING THAT IS YOUR STATISTICAL SECTION, WHICH, THAT IS JUST SOME KIND OF FURTHER NOTES FOR CITIZENS, DEBT HOLDERS, WHOEVER'S READING THE FINANCIAL STATEMENTS TO KIND OF SEE WHAT JUST SOME DIFFERENT STATISTICS ABOUT THE CITY.
SO AND THE REASON THEY HAVE THAT IS SO IT'S STANDARDIZED.
IT'S THE HIGHEST LEVEL OF ASSURANCE THAT WE CAN GIVE AS A CPA FIRM.
SO I'LL JUST HIT SOME HIGH LEVEL FINANCIAL HIGHLIGHTS HERE.
THESE ARE YOUR TOTAL ENDING FUND BALANCES.
AGAIN I LIKE TO ALWAYS SAY FUND BALANCE IS NOT CASH.
SO YOU KNOW, KIND OF WHERE EACH FUND IS AT THAT UNASSIGNED PORTION OF THE GENERAL FUND, THAT'S WHAT WE REALLY LIKE TO SAY IS KIND OF THAT TRUE RAINY DAY OPERATING FUND, AND I'LL GO I'LL GO AHEAD AND GO TO THE NEXT SLIDE.
SO FURTHER BREAKING DOWN IN YOUR PROPRIETARY FUNDS.
PROPRIETARY FUNDS ARE YOUR BUSINESS TYPE ACTIVITIES.
SO YOUR WATER SEWER FUND, YOUR DRAINAGE FUND VERY HEALTHY NET POSITION IN BOTH OF THOSE, A CHANGE IN NET POSITION AND WATER AND SEWER THIS YEAR WAS AN INCREASE OF 23 MILLION, AND THE DRAINAGE FUND WAS AN INCREASE OF 6.5 MILLION.
SO IT'S ABOUT 61 MILLION, AND THE WATER AND SEWER FUND IN 22 MILLION OUT OF THE 23.7 IN THE DRAINAGE FUND, WHICH THAT'S THE PURPOSE OF THOSE FUNDS, IS TO CREATE THE INFRASTRUCTURE TO THEN SERVICE THE CITY.
SO WE WOULD EXPECT TO SEE THAT'S NOTHING TO BE CONCERNED ABOUT.
WE JUST WANTED TO POINT THAT OUT THAT'S NOT JUST, YOU KNOW, MONEY TO SPEND IT.
RIGHT. SO WHAT I WAS TALKING ABOUT EARLIER WITH THAT GENERAL FUND BALANCE, YOU ALL DO HAVE A FUND BALANCE POLICY IN PLACE THAT STATES THAT YOU WANT TO MAINTAIN A GENERAL FUND FUND BALANCE, YOU KNOW, HAVING 90 DAYS OF OPERATING EXPENDITURES, WHICH IS ABOUT 25% OF YOUR ANNUAL EXPENDITURES IN FISCAL YEAR 22, IS AT 27%.
FISCAL YEAR 23, IT'S EVEN BETTER AT 31%.
I BELIEVE THE GFOA POLICY IS TO HAVE 60 DAYS.
SO Y'ALL'S POLICY IS EVEN MORE STRINGENT THAN THAN GFOA RECOMMENDS.
[00:30:06]
THE LAST PIECE I WANT TO POINT OUT IS THOSE COMMUNICATION LETTERS THAT ARE ATTACHED THERE WITH THE ACT, FOR THOSE ARE WHAT WE ARE REQUIRED THROUGH AUDIT STANDARDS TO REPORT TO YOU ALL, AS THE COUNCIL GIVES YOU AN IDEA OF IF THERE WAS ANY KIND OF DISAGREEMENTS THAT WE HAD WITH MANAGEMENT, WE STATED THAT WE WE COMPLY WITH ALL THE INDEPENDENCE REQUIREMENTS. WE AS A CPA FIRM HAVE NO INTEREST IN THE CITY OF PRINCETON.WE'RE JUST HERE TO SAY WHETHER THE AUDIT OR WHETHER THE FINANCIAL STATEMENTS ARE MATERIALLY MISSTATED OR NOT, AND THEN LASTLY, THAT LAST LETTER, THE SAS 115 LETTER REGARDS INTERNAL CONTROLS, AND GOOD NEWS FOR YOU ALL IS WE DIDN'T HAVE ANY DEFICIENCY IN INTERNAL CONTROL THAT WAS CONSIDERED TO BE MATERIAL WEAKNESS.
IF THERE WAS, THIS IS WHERE WE WOULD TELL YOU THE ONLY THING WE HAVE IN THERE IS JUST A LITTLE INFORMATIONAL PIECE ON THE NEW GATSBY STANDARD REGARDING COMPENSATED ABSENCES, WHICH WILL BE EFFECTIVE NOT THIS FISCAL YEAR, BUT THE FOLLOWING.
SO I BELIEVE THAT'S ALL, AND I GOT LEWIS'S INFORMATION ON THERE STILL.
SO HE'S LIKE I SAID, HE'S DOWN IN HOUSTON.
SO IF YOU ALL WILL GIVE EITHER OF US A CALL ANYTIME.
MY EMAIL IS THE SAME THERE, IT'S JUST A HENDERSON INSTEAD OF L BREEDLOVE.
SO WE'RE AVAILABLE YEAR YEAR ROUND.
DOESN'T HAVE TO BE WHEN THE AUDIT'S GOING ON.
IF YOU ALL HAVE GOT QUESTIONS WE CAN JUMP INTO ANYTHING.
ALL RIGHT. THANK YOU VERY MUCH FOR YOUR PRESENTATION.
I KNOW THAT MR. COX HAS WORKED VERY HARD ON THIS, SO WE THANK YOU VERY MUCH.
I DON'T HAVE ANY ADDITIONAL QUESTIONS IN REGARDS TO THE AUDIT.
DOES ANYONE ELSE THIS EVENING? YOUR HONOR, I HAVE NO QUESTIONS.
IF THERE'S NO OTHER COMMENT, AND I'D LIKE TO JUST THANK STAFF AND THE AUDITORS FOR COMPLETING THIS AND MAKE A MOTION TO APPROVE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT UNDER ITEM 2024-133.
THANK YOU. DO I HAVE A SECOND? I'LL SECOND THAT. ALL RIGHT.
WITH THAT, WE'LL DO A ROLL CALL VOTE.
MOTION IS GOING TO CARRY SIX ZERO FOR THE APPROVAL OF K THREE 2024-133 FOR THE AUDIT.
THAT WILL TAKE US TO K FOUR 2024 134.
IS THERE ANYTHING THAT NEEDS TO BE ADDED TONIGHT? OKAY. NO ADDITIONAL ITEMS.
[L. REPORT AGENDA]
WE'LL MOVE TO OUR REPORT AGENDA.THE CITY COUNCIL PISD SPECIAL JOINT MEETING WILL BE TOMORROW, JULY 9TH, 2024 AT 6:30 P.M, AND THE NEXT REGULAR CITY COUNCIL MEETING IS GOING TO BE MONDAY, JULY 22ND, 2024 AT 6:30 P.M..
IF THERE IS NOTHING ELSE, I'LL GO AHEAD AND ENTERTAIN A MOTION TO ADJOURN, PLEASE.
I'LL MAKE A MOTION TO ADJOURN.
DO I HAVE A SECOND? I'LL SECOND THAT.
AT APPROXIMATELY 6:00, WE'LL BE BACK IN HERE TO START OUR TOWN HALL MEETING.
* This transcript was compiled from uncorrected Closed Captioning.