[00:00:02]
          TODAY IS MONDAY, NOVEMBER 10TH, 2025. THE TIME IS 5:05 AND I CALL THIS MEETING TO ORDER. 
          AND WE'LL DO A ROLL CALL. MISS DAVID-GRAVES IS NOT HERE YET. 
          MISS TODD. PRESENT. MR. JOHNSON. PRESENT. MR. WASHINGTON IS RUNNING LATE. MR. GERFERS WON'T BE HERE TODAY. 
          MR. DEFFIBAUGH. HERE. MR. LONG. HERE. ALL RIGHT,
WE HAVE A QUORUM, AND NOW WE GET A MOVE TO OUR WORK SESSION. 
          [C. WORK SESSION AGENDA]
ITEM C.1 2025 PRESENTATION DISCUSSION OF PAY POLICY PRESENTED BY KELLY WILSON. 
          THANK YOU, MAYOR AND COUNCIL. IT'S BEEN A WHILE I GUESS. TONIGHT WE ARE PRESENTING TO YOU
FOR YOUR FEEDBACK. 
          A POLICY WITH THE INTENT THAT IT CAN PROVIDE A PURPOSE,
OUTLINES THE PROCESS THAT WE WOULD DO WITH A PID, AS WELL AS THE REQUIREMENTS AND THE EXPECTATIONS OF DEVELOPERS. 
          IF THEY WERE TO PETITION FOR A PID WITHIN OUR CITY LIMITS OR WITHIN THE ETJ. 
          I WILL BE PASSING THIS ON TO ABDI, WHO WILL BE PRESENTING THIS PRESENTATION AND ANSWER ANY
OF YOUR QUESTIONS. 
          WE'RE JUST LOOKING FOR FEEDBACK SO THAT WE COULD HOPEFULLY GET A PID POLICY ADOPTED BEFORE
WE LIFT THE MORATORIUM. 
          GOOD AFTERNOON, MAYOR AND COUNCIL ADMINISTRATOR. 
          KELLY. THANK YOU. YOU HAVE BEFORE YOU A PROPOSED PID POLICY THAT THE CITY TEAM WITH
KELLY'S LEAD WAS PUT TOGETHER. 
          THE OBJECTIVE OF THAT POLICY IS TO BASICALLY STREAMLINE THE PROCESS OF CREATING NEW PIDS
IN THE FUTURE MAKING SURE THAT YOU KNOW, THE CITY HAS AN OPPORTUNITY TO VET,
YOU KNOW, THE POTENTIAL DEVELOPERS THAT ARE THAT WANT TO BE A PARTNER WITH THE CITY, PUT TOGETHER A PROCESS WHEREBY EVERY DEVELOPER HAS TO GO THROUGH TO MAKE SURE THAT THE
CITY HAS BEEN GIVEN SUFFICIENT INFORMATION, TIME, AND BASICALLY EXPLANATION AND INPUTS TO DETERMINE WHETHER OR NOT THAT DEVELOPMENT
MAKES SENSE. 
          THAT DEVELOPMENT IS CONSISTENT WITH THE OVERALL OBJECTIVES THAT THE CITY HAS SET UP,
IS GOVERNED PRIMARILY BY CHAPTER THREE OF THE TEXAS LOCAL GOVERNMENT CODE, AND IT BASICALLY IS A GREAT TOOL WHEN USED PROPERLY. 
          IT ALLOWS THE CITY TO PROVIDE ASSISTANCE TO A DEVELOPMENT WITHOUT PUTTING ADDITIONAL
BURDEN ON THE EXISTING CITY FINANCES. 
          AND EXISTING CITY OPERATIONS APPEARED ESTABLISHED FOR A DEFINED AREA. 
          AND IT'S IT'S ESTABLISHED THROUGH A PETITION. 
          THE MAJORITY OF PETITION OF THE MAJORITY OF PROPERTY OWNERS WITHIN THE DISTRICT APPEARED,
IS CREATED BY THE CITY AND IS GOVERNED BY COUNCIL AND ITS AFFAIRS WILL ALWAYS BE GOVERNED BY COUNCIL, SO IT WILL ALWAYS BE UNDER THE PURVIEW OF OF
OF COUNCIL. 
          UNLIKE MOST OTHER SPECIAL DISTRICTS, PID IS NOT A POLITICAL SUBDIVISION. 
          IT DOES NOT EXIST ON ITS OWN. IT DOES NOT EXIST IN ITS OWN NAME. 
          IT IS ALWAYS AN EXTENSION OF COUNCIL. SO THE AFFAIRS OF THE PID WILL ALWAYS BE MANAGED BY
BY COUNCIL AND THROUGH STAFF AND THIRD PARTY ADMINISTRATORS LIKE MINICAB. SO THE POLICY THAT THAT THAT WE PUT TOGETHER,
THAT KELLY LED THE GROUPING PUT TOGETHER OUTLINES THE PARAMETERS. BASICALLY IT TELLS POTENTIAL DEVELOPERS,
POTENTIAL PARTNERS ABOUT, YOU KNOW, THE TYPES OF DEVELOPMENT THAT THE CITY IS LOOKING FOR,
THE TYPES OF PARTNERS THAT THE CITY IS LOOKING FOR THE TYPES OF PROJECTS THAT THE CITY IS LOOKING FOR. YOU KNOW, COMPARED WITH A TYPICAL DEVELOPMENT PROJECTS FOR A DEVELOPER TO
COME AND ASK A COUNCIL FOR, FOR A PID. YOU KNOW, THERE ARE SOME, SOME REQUIREMENTS THAT ARE PUT IN THERE THAT
BASICALLY GIVE SOME SORT OF A PRIORITY OR SOME SORT OF EXTRA CONSIDERATION FOR DEVELOPMENTS THAT GO ABOVE AND BEYOND A TYPICAL SUBDIVISION,
A TYPICAL DEVELOPMENT. 
          THE POLICY IN IT HAS SOME, SOME, SOME PROVISIONS. 
          IF YOU HAD A CHANCE TO LOOK AT THE OBJECTIVE SECTION THAT,
YOU KNOW, OVERALL A DEVELOPMENT IS EXPECTED TO MEET, MINIMUM REQUIREMENT IS MEETING THE EXISTING REQUIREMENTS,
THE CIP MASTER THOROUGHFARE PLANS AND A COMPREHENSIVE PLAN AND THINGS LIKE THAT. 
          BUT, YOU KNOW, GIVEN THE OPPORTUNITY TO EXCEED THAT AND THEN BE ABLE TO TO PROVIDE
SOMETHING THAT THAT THAT DOES BETTER THAN, YOU KNOW, WHAT THE CITY IS USED TO FROM, FROM PRIOR DEVELOPMENTS. 
          AND AGAIN, THE POLICY SETS SOME GENERAL PARAMETERS. 
          BUT, YOU KNOW, AS WOULD BE THE CASE WITH EVERY,
EVERY, EVERY DEVELOPMENT, EVERY SITUATION, THERE MAY BE THINGS THAT WOULD BE NEEDED, THAT MAY BE NEEDED,
THINGS THAT WOULD BE THAT WOULD HAVE TO LOOK THAT BY EXCEPTION. 
          SO COUNCIL WOULD HAVE THE DISCRETION TO KIND OF,
YOU KNOW, MAKE EXCEPTIONS TO CERTAIN PROVISIONS, CERTAIN DEVELOPMENTS, IF YOU KNOW THAT THAT DEVELOPMENT,
THAT PROPOSAL BASICALLY MEETS OR EXCEEDS A GOOD CHUNK OF THE REQUIREMENTS THAT THE CITY 
          [00:05:07]
HAS PUT IN THE FORM OF THE POLICY. ONE OF THE MOST IMPORTANT KIND OF ITEMS,
IF YOU'VE LOOKED AT IN THE POLICY THAT WAS HIGHLIGHTED, IS THE FACT THAT A PID HAS TO BE SELF SUFFICIENT,
THAT IT CANNOT AND SHOULD NOT BE IMPOSING ON THE EXISTING OPERATIONS OF THE CITY. 
          IT SHOULD BE ABLE TO HANDLE ITS OWN AFFAIRS. IT SHOULD BE ABLE TO HANDLE NOT JUST THE
DEVELOPMENT ASPECT OF IT, BUT ALSO THE MANAGEMENT AND AN ULTIMATE BASICALLY EXECUTION OF IT. 
          SO THAT PART IS REALLY STRESSED AND IT'S ONE OF THE MOST IMPORTANT REQUIREMENTS IN THERE. 
          IT IS MEANT TO MAKE SURE THAT IT DOES NOT PUT ADDITIONAL BURDEN ON STAFF,
ADDITIONAL BURDEN ON, ON ON CITY'S EXISTING OPERATIONS. SO SOME OF THE OBJECTIVES THAT ARE PUT IN THERE,
AS I MENTIONED, WAS ONE MEETING, YOU KNOW, EXCEED THE YOU KNOW,
THE THE CITY'S COMPREHENSIVE PLAN, MASTER PLAN, CAPITAL IMPROVEMENT PLAN, PARKS AND TRAIL MASTERS AND ANY OTHER PARTICULARLY AREA SPECIFIC
REQUIREMENTS, AREA SPECIFIC TARGETS THAT COUNCIL MAY SET EXCEED THE CITY'S REQUIREMENTS FOR NEIGHBORHOOD
DESIGN, AS DETAILED IN THE NEIGHBORHOOD VISION BOOK. SOME OF THE THINGS THAT HAVE BEEN LOST OVER
TIME, YOU KNOW, THROUGH LEGISLATIVE ACTIONS, LIKE,
YOU KNOW, BUILDING STANDARDS, THINGS LIKE THAT. THIS IS AN OPPORTUNITY FOR THE CITY TO GAIN SOME OF THOSE, YOU KNOW, POWERS THAT WERE LOST OVER TIME APPEARED AS A PARTNERSHIP. 
          IT ALLOWS THE CITY TO TO ASK FOR BETTER THAN STANDARD,
BETTER THAN ALLOWED STANDARDS WHEN IT COMES TO BUILDING DESIGN AND THINGS LIKE THAT. 
          AGAIN PRIORITY WILL BE GIVEN FOR PROJECTS THAT ARE THAT ARE THAT ARE MULTIPLE TYPES OF
SINGLE FAMILY, RESIDENTIAL, MULTIFAMILY, RESIDENTIAL, MIXED USE. 
          AGAIN, THESE CAN BE ADJUSTED, YOU KNOW, AS COUNCIL DEEMS THE NEED FOR ONE OVER ANOTHER
TYPE. 
          BUT THERE IS A POSSIBILITY OF BASICALLY, YOU KNOW,
KIND OF, YOU KNOW, PUSHING FOR SPECIFIC TYPE OF DEVELOPMENT. 
          AND PIDS CAN ALSO BE LOCATED WITHIN THE ETJ AS LONG AS YOU KNOW,
THE THE PROPERTY OWNERS HAVE AGREED TO VOLUNTARILY ANNEX THEIR PROPERTY INTO THE CITY. 
          WHEN THE CITY BASICALLY CHOOSES TO AGAIN COMPARED WITH LIKE IF YOU WERE TO GET TWO
PROPOSALS POLICY OUTLINES SAYS THAT, YOU KNOW, A PROPOSAL THAT THAT GETS A BETTER ECONOMIC DEVELOPMENT
BENEFIT TO THE CITY WILL, WILL WILL GET PRIORITY A DEVELOPMENT PROPOSAL THAT HAS ENHANCED ESTHETIC FEATURES THAT
MEETS COMMUNITY NEEDS, AREA SPECIFIC NEEDS, OR A PROPOSAL THAT PROVIDES YOU KNOW,
THAT KIND OF BUILDS INTO THE CITY'S CAPITAL IMPROVEMENT PLAN PROGRAM. 
          THESE ARE THE TYPES OF PROPOSALS THAT THE POLICY BASICALLY OUTLINES AS PROPOSALS THAT CAN
BE GIVEN PRIORITIES. 
          ONE OF THE OTHER THINGS THAT THE POLICY ALSO TRIES TO ACHIEVE IS OUTLINE THE ENTIRE
PROCESS OF APPEARED FROM THE INCEPTION. 
          BASICALLY THE DEVELOPER, THE DEVELOPER APPROACHING THE CITY ALL THE WAY UP TO CREATING THE
DISTRICT, YOU KNOW, LEVYING THE THE ASSESSMENTS, ISSUING BONDS AND ULTIMATELY MANAGING THE KIND OF
THE DAY TO DAY AFFAIRS. 
          SO IT OUTLINES THAT IT HAS SOME, SOME, SOME DOCUMENTATION IN THERE,
SOME PROCESSES ALREADY OUTLINED IN THERE. 
          SO ONE OF THE OTHER THINGS THAT IS ALSO NEEDED FOR THIS,
AND THIS IS TAKING INTO CONSIDERATION SOME OF THE CHALLENGES THAT STAFF AND COUNCIL HAD IN THE PAST ABOUT MAKING SURE THAT, YOU KNOW, STAFF,
CITY, CITY CONSULTANTS AND COUNCIL ARE GIVEN SUFFICIENT TIME TO CONSIDER EVERY PROJECT IN ITS OWN MERIT, NOT JUST THE PROJECT IN GENERAL,
BUT ALSO THE INDIVIDUAL PHASES. 
          SO THERE IS A DETAILED TIMELINE AS TO WHAT NEEDS TO HAPPEN IN ORDER TO GIVE STAFF,
COUNCIL CITY CONSULTANTS TIME AND BASICALLY REQUIRED INPUTS TO PROPERLY EVALUATE THAT AND MAKE SURE THAT THAT YOU KNOW,
THAT THAT PARTICULAR PROJECT, THAT PARTICULAR PHASE IS CONSISTENT WITH THE EXPECTATION AND IT MEETS WHAT IS EXPECTED. 
          SO THERE ARE A LOT MORE OTHER DETAILS. FOR EXAMPLE,
WE'VE KIND OF GONE INTO THE SOME OF THE FINANCIAL PARAMETERS, THE THINGS THAT WILL BE CONSIDERED IF A DEVELOPER WANTS TO HAVE A PID BOND,
SOME OF THE THINGS THAT ARE GOING TO BE CONSIDERED THE CONSULTATIONS AND CONSIDERS THAT ARE BEING TAKEN, PARTICULARLY IN CONSULTATION WITH BOND COUNCIL,
CITY FINANCIAL ADVISOR AND ADMINISTRATOR. 
          SO ALL THOSE PROCESSES ARE OUTLINED IN THE PID POLICY. 
          AGAIN, AS KELLY MENTIONED, THE IDEA IS TO HAVE THIS POLICY AS BASICALLY THE GATEKEEPER FOR
ANYBODY THAT WANTS TO COME TO THE CITY TO ASK A PID AS A WAY TO YOU KNOW, FACILITATE ECONOMIC DEVELOPMENT. THERE ARE THINGS THAT THEY HAVE TO GO THROUGH FIRST
AND FOREMOST, GIVE STAFF AND PROFESSIONALS AND COUNCIL THE COMFORT THAT THAT DEVELOPER IS A CAPABLE DEVELOPER HAS THE TRACK RECORD OF BEING ABLE TO DELIVER. 
          SO THOSE VETTING PROCESSES ARE PART OF THE KIND OF THE PETITION REQUIREMENT. 
          AND THEN THE INFORMATION, BASICALLY THE POLICY OUTLINES REQUIREMENTS THAT GO ABOVE AND
BEYOND THE MINIMUM REQUIREMENTS IN THE PID ACT FOR THE CITY TO BE ABLE TO EVALUATE EVERY EVERY PROPOSAL. 
          SO, YOU KNOW, AND ONCE THAT IS RECEIVED, IT ALSO OUTLINES A TIMELINE AND PROCESS THAT
WOULD ALLOW BASICALLY FOR STAFF TO ULTIMATELY BRING YOU SOMETHING THAT THAT THEY FEEL 
          [00:10:01]
CONFIDENT WITH. SO HOPEFULLY I KNOW IT'S A BIT,
YOU KNOW, LENGTHY AND VERY DETAILED, BUT YOU HAD A CHANCE TO LOOK AT IT. 
          IF YOU HAVE ANY QUESTIONS, I'M HAPPY TO TRY TO ANSWER. BUT THIS THIS IS WHAT I WANTED TO
KIND OF GIVE YOU AS A SNAPSHOT. 
          ALL RIGHT. WELL, THANK YOU FOR THE PRESENTATION. 
          AND OF COURSE, YOU AND KELLY FOR GETTING THIS TOGETHER. I DID HAVE AN OPPORTUNITY TO READ
THROUGH IT. 
          AND YOU KNOW, I'M NOT A PID EXPERT BY ANY STRETCH OF THE IMAGINATION,
SO I WANTED TO I HAD A FEW QUESTIONS THAT I WANTED TO ASK JUST TO MAKE SURE THAT THE PROPOSALS OR CHANGES THAT I WILL PROPOSE WERE IN LINE WITH WHAT WE COULD DO. 
          SO I GUESS WHAT I WANTED TO KNOW IS, IS IT A A STATE LAW REQUIREMENT TO HAVE LIKE ON THE
SECTION TWO PURPOSE AND INTENT? IT STATES THE PIDS MAY INCLUDE MULTIPLE TYPES OF SINGLE FAMILY,
RESIDENTIAL, MULTIFAMILY, RESIDENTIAL OR MIXED USE. IS IT A LIKE A LA LAW OR REQUIREMENT THAT WE HAVE THAT VERBIAGE
OR LANGUAGE IN THERE? IT'S NOT. THE LAW ACTUALLY TALKS ABOUT THE TYPES OF IMPROVEMENTS THAT IT CAN FINANCE. 
          IT DOES NOT TALK ANY. IT DOES NOT SAY ANYTHING ABOUT WHAT THE END PRODUCT IS GOING TO BE. 
          IT JUST TALKS ABOUT YOU CAN HELP FINANCE ROADWAY INFRASTRUCTURE,
WATER INFRASTRUCTURE. 
          IT IS ABOUT THE PUBLIC INFRASTRUCTURE. SO THESE ARE BASICALLY ONE IT'S MEANT TO KIND OF
INDICATE THE TYPES OF DEVELOPMENT THAT ARE EXPECTED TO BE FINANCED THROUGH A PID. 
          SO IT IS ABOUT SETTING AN EXPECTATION MORE SO THAN COMPLYING WITH THE LEGAL REQUIREMENT. 
          GOTCHA. ALL RIGHT. WOULD IT BE MORE CONDUCIVE FOR US,
THE CITY OF PRINCETON, TO MAYBE REPLACE THAT OR EVEN ADD IN THEIR US LANGUAGE THAT SAYS LIKE COMMERCIAL INDUSTRIAL. 
          YOU KNOW, MIXED USE DEVELOPMENT OR SOMETHING ALONG THOSE LINES. 
          AND IF THIS IS THE, YOU KNOW, INTENT THAT WE'RE PUTTING OUT THERE,
WE CAN MAYBE REPLACE THAT VERBIAGE SO THAT IT SHOWS THAT CLEARLY. 
          YES, SIR. WE CAN CERTAINLY EXPAND THAT. ALL RIGHT. 
          THANK YOU. I WOULD AGREE MULTIFAMILY WOULD INCLUDE APARTMENTS AND I'M NOT ENTIRELY SURE. 
          HOW COULD YOU EXPLAIN THAT? IF MULTIFAMILY IS AN APARTMENT,
HOW WOULD THE PID TRICKLE DOWN THEN ONTO THOSE RENTING IT? APARTMENTS ARE ALREADY EXPENSIVE, SO IS THAT JUST GOING TO SKYROCKET THE PRICE FOR THAT AS
WELL? TYPICALLY MULTIFAMILIES DO NOT REQUIRE AS MUCH OF INFRASTRUCTURE AS SINGLE FAMILY,
SO THAT TYPICALLY LIKE A ROADWAY THAT IS NEEDED FOR THREE, FOUR, FIVE HOUSES USUALLY IS ENOUGH TO SERVE AN ENTIRE MULTIFAMILY COMPLEX. 
          SO THE PID FINANCE COMPONENT THAT GOES INTO MULTIFAMILY IS ACTUALLY VERY MINIMAL COMPARED
WITH THE SINGLE FAMILY. 
          BUT ONCE THAT AMOUNT IS DETERMINED AGAIN, FOR EXAMPLE,
WATER, WATER AND INFRASTRUCTURE, STUFF LIKE THAT, THEY DON'T REQUIRE AS EXTENSIVE AND INFRASTRUCTURE AS THE SINGLE FAMILY DEVELOPMENT,
BUT THAT AMOUNT ULTIMATELY IS THE RESPONSIBILITY OF THE PARTY THAT CONTINUES TO OWN THAT UNIT. SO TYPICALLY WHAT HAPPENS IS THE PID ASSESSMENT WILL BE BILLED TO THE ENTITY THAT
OWNS THE MULTIFAMILY UNIT, AND THAT ENTITY BASICALLY SPREADS THAT INTO THE INTO THE TENANTS AS TYPICAL UTILITY OR
PROPERTY TAX. 
          PRO-RATION. BUT ON AVERAGE, MULTIFAMILIES GET LESS THAN 10% OF THE REQUIRED ABOUT 10% OF
THE, YOU KNOW, THE TOTAL INFRASTRUCTURE REQUIREMENT COMPARED WITH MULTIPLE SINGLE FAMILIES. 
          OKAY. YOU KNOW, I ALSO HAD A NOTE HERE IN SECTION THREE WHERE IT HAS THE PRIORITY
IMPROVEMENTS. 
          THERE IT DOESN'T EXACTLY HAVE, LIKE, A LIMITING CLAUSE IN THERE TO WHERE IT CAN I WON'T
SAY DELAY OR STOP FULLY, BUT POTENTIALLY PUT A HOLD ON. IT'S BEING USED TO FUND,
LIKE, PRIVATE NEIGHBORHOODS. 
          SO SOME TYPE OF LIMITING CLAUSE OR A CLAWBACK CLAUSE IN THERE TO WHERE IF THAT IS THE IF
WE SEE IT'S GOING DOWN THAT ROAD WE HAVE SOMETHING IN THERE TO KIND OF PROTECT US FROM THAT, YOU KNOW, SOME GOTCHAS. THE STATUE ACTUALLY PROTECTS AGAINST THAT BECAUSE THE
STATUE IS VERY EXPLICIT ABOUT THE TYPES OF INFRASTRUCTURE THAT THE PID CAN FINANCE. 
          OKAY, IT HAS TO BE PUBLIC AND IT HAS TO SERVE A PUBLIC PURPOSE. 
          IF IT DOESN'T, THEN IT CANNOT BE FINANCED THROUGH THE PID STATUE. 
          AS FAR AS STATE LAW, RIGHT? YES. THE STATE LAW ACT 372 BASICALLY GIVES YOU THE LITMUS TEST
TO BEGIN WITH. 
          AWESOME. THANK YOU. AND I DO WANT TO ADD THIS IS NOT US OPENING THE DOOR TO PIDS PER SE. 
          THIS IS BASICALLY A FRAMEWORK TO ALLOW US TO SAY,
IF YOU WANT TO COME TO THE TABLE AND TALK ABOUT PIDS, THIS IS WHERE WE'RE STARTING, FOLKS. YOU KNOW,
THIS GIVES A GOOD FOUNDATION, GUIDELINES AND GROUNDWORK FOR US TO EVALUATE IF A PID IS EVEN SOMETHING THAT WE'RE INTERESTED IN DOING AS,
AS A CITY. 
          SO JUST KIND OF WANT TO PREFACE THAT AS A POLICY TO HELP US GET OUR HANDS AROUND A LITTLE
BIT MORE, TO SEE IF IT'S SOMETHING THAT WE WOULD EVEN ENTERTAIN IN THE CITY. 
          [00:15:04]
SO THIS IS MORE OF A GUIDE FOR YOU GUYS, BUT THAT STILL HAS TO BE APPROVED THROUGH
COUNCIL. 
          SO EVEN IF IT'S SOMETHING THAT YOU GUYS BRING TO US AND THIS IS KIND OF GIVING YOU,
HEY, THIS MIGHT BE OF INTEREST AT THAT TIME. 
          AND IF NOT, THEN, THEN NOT. YES, SIR. THIS IS BASICALLY,
YOU KNOW, WE GET DEVELOPERS TO WALK THROUGH THE DOOR THAT, HEY, WE WANT TO DO A PID. WE'RE LIKE, OKAY, IF YOU WANT TO DO A PID,
HERE'S OUR POLICY, HERE'S THE STARTING POINT. 
          HERE'S A BASELINE. YOU KNOW, WE HAVE TO HAVE THESE CERTAIN AMENITY FEATURES,
HE'S CERTAIN ELEMENTS OF A NEIGHBORHOOD FROM A YOU KNOW, WHETHER IT COULD BE A CITY FACILITY. IT COULD BE SOMETHING TO HELP US WITH THE NEGOTIATION
OF THE PID, IF THAT'S SOMETHING THE COUNCIL WOULD WANT TO DO. IT'S BASICALLY THOSE GUIDELINES. I WOULD
FEEL MORE COMFORTABLE IF WE DID HAVE SOME BASIC GUIDELINES OF THE HIGHER STANDARDS THAT WE WOULD HAVE, BECAUSE WE AREN'T HAVING HIGHER STANDARDS. 
          THEY ARE THE EXACT SAME COMMUNITIES AS EVERYONE ELSE EXCEPT THEY'RE PAYING FOR A PID. 
          SO IF WE'RE GOING TO BE HAVING A POLICY, IF WE'RE GOING TO BE CONTINUING TO DO PID,
THEN WE NEED TO HAVE ANOTHER SET OF DESIGN STANDARDS THAT ARE HIGHER THAN OUR REGULAR DESIGN STANDARDS AND BE
ABLE TO POINT TO THEM AND SAY, THIS IS WHAT WE EXPECT. MAYBE INCREASE THE AMOUNT OF MASONRY AND STUFF THAT IS EXPECTED IN
THOSE COMMUNITIES, BECAUSE THEY NEED TO BE THE NICER, MORE ELABORATE COMMUNITIES IF WE'RE GOING TO BE DOING
THIS, BECAUSE AT THE END OF THE DAY, THEY'RE THE ONES PAYING FOR THAT PUBLIC INFRASTRUCTURE.
YEAH, A LOT OF TIMES WHEN THEY COME AND DO THE PIDS,
THEY'RE EITHER COMING THROUGH WITH A ZONING CASE THAT ALLOWS THAT LATITUDE, OR IT'S KIND OF THAT GIVE AND TAKE. IF YOU WANT TO DO THE PID,
YOU KNOW, HERE'S SOME STANDARDS THAT WE WANT YOU TO MAKE SURE YOU'RE FOLLOWING, WHETHER IT'S MASONRY STANDARDS, WHETHER IT'S,
YOU KNOW, RETENTION PONDS INSTEAD OF DETENTION PONDS, OR MAYBE YOU'RE BUILDING AMENITY CENTERS AND WHATNOT. 
          YEAH, THEY'RE IN THOSE THEY'RE IN THAT PROCESS. IT IS FAIR GAME TO START ASKING FOR THAT
HIGHER LEVEL OF SERVICE. 
          AND THAT PROCESS, PARTICULARLY THE DEVELOPMENT AGREEMENT,
USUALLY GIVES THE OPPORTUNITY TO TO PUT THE SPECIFIC DESIGN STANDARDS THAT THE CITY WANTS TO SEE FOR THAT PARTICULAR DEVELOPMENT TIMES THAT THAT IS DONE THROUGH KIND OF SOME
BLANKET LEVEL, GENERAL YOU KNOW, PROVISION LIKE IN A POLICY LIKE THIS,
BUT CAN ALSO BE ADDRESSED AS PART OF THE PROCESS, STILL REQUIRES THE DEVELOPER TO GO THROUGH THE DEVELOPMENT PROCESS,
THE DEVELOPMENT AGREEMENT PROCESS, AND THOSE STANDARDS AGAIN, THAT CAN BE EVALUATED ON A CASE BY CASE BASIS, CAN BE INCORPORATED INTO THE DEVELOPMENT AGREEMENTS. 
          JUST HAVE A COMMENT ABOUT THIS PUBLIC IMPROVEMENT DISTRICT POLICY. 
          I'M GLAD TO SEE IT'S FINALLY HERE. IT'S BEEN A LONG TIME COMING FOR THIS TYPE OF POLICY TO
HELP STRENGTHEN WHAT COMES INTO OUR CITY. 
          I'M NOT A FAN OF PIDS MYSELF, BUT NEVER LIVE IN ONE DON'T DON'T LIKE THEM,
BUT I UNDERSTAND IT IS A PART OF THE WAY THINGS ARE DONE HERE IN TEXAS. SO IT IS A TOOL THAT WE CAN USE. 
          AND I BELIEVE WE DO HAVE RESIDENTIAL DESIGN STANDARDS THAT WE'VE APPROVED AND ADOPTED
ALREADY, MORE OF A GUIDELINE VERY RESTRICTED BY THE STATE LAWS ON WHAT WE CAN ENFORCE WHEN IT COMES
TO FACADES OF HOMES AND THINGS LIKE THAT. BUT THEY'RE DEFINITELY, YOU KNOW,
I THINK MISS COOK SPENT A LOT OF TIME ON THAT. 
          PUTTING THAT DOCUMENT TOGETHER KIND OF GIVE A DEVELOPER OF WHAT A YES LOOKS LIKE FOR
PRINCETON WHEN THE NEIGHBOR WHAT THE NEIGHBORHOOD LOOKS LIKE. 
          AND I THINK THIS IS ONE MORE POLICY THAT WILL HELP STRENGTHEN OUR OPINIONS ON WHAT
NEIGHBORHOODS SHOULD LOOK LIKE IN THE CITY AS THEY COME IN FROM FUTURE DEVELOPMENT. 
          SO A GOOD JOB ON THIS. IT SEEMS VERY WELL THOUGHT OUT. 
          I PERSONALLY APPRECIATE HOW THE COUNCIL IS ALWAYS THE FINAL SAY SO IN THIS. 
          AND I APPRECIATE THE THE ABILITY TO PUT IN THE TIMELINE TO MAKE SURE EVERYBODY HAS PROPER
TIME FRAMES TO REVIEW THESE. 
          I THINK THAT'S A GREAT PART OF THIS POLICY. AND THEN ALSO VETTING VETTING IS AN IMPORTANT
THING, AS WE DO FOR MOST THINGS IN THE CITY. WE HAVE TO VET WHAT WE'RE DOING. 
          SO OVERALL GOOD JOB ON THE POLICY. I AGREE WITH IT. 
          AND I HOPE THIS, ALONG WITH THOSE RESIDENTIAL DESIGN STANDARDS OR GUIDELINES,
WILL HELP NAVIGATE US PAST NOVEMBER 30TH THIS YEAR. 
          SO THANK YOU. IF THERE'S NO MORE QUESTIONS, I THINK THAT WE'RE WE'RE GOOD TO GO. 
          SO BASED ON BASED ON THE FEEDBACK WE RECEIVED WE DO HAVE THIS ON THE AGENDA TONIGHT FOR
APPROVAL. 
          SO IT LOOKS LIKE WE NEED TO MAKE SOME CHANGES. 
          AM I HEARING FROM COUNCIL TO BRING THIS BACK WITH THOSE CHANGES FOR APPROVAL? 
          [00:20:01]
YES. YES. SO THAT ONE, WHENEVER WE GET INTO THE AGENDA,
WE CAN GO AHEAD AND TABLE THAT ONE TO THE NEXT MEETING OR WHENEVER, HOWEVER LONG YOU THINK YOU NEED, YOU NEED FOR THAT ONE. 
          WE WILL HAVE TO PUSH THAT TO DECEMBER 8TH BECAUSE OF THE TIMELINE OF POSTING AGENDAS. 
          RIGHT. THANK YOU. ALL RIGHT. THAT WOULD TAKE US TO C.2 2025-275. 
          PRESENTATION AND DISCUSSION FOR PROPOSAL OF IEA,
INC.. 
          TO UPDATE THE 2018 CITY OF PRINCETON MASTER DRAINAGE PLAN PRESENTED BY TOMMY MAPP. 
          GOOD EVENING. MAYOR COUNCIL. TOMMY MAPP, DIRECTOR OF PUBLIC WORKS. QUITE SOME TIME AGO,
WE WERE ASKED TO BRING FORWARD SOME PROPOSALS FOR A UPDATE TO OUR MASTER DRAINAGE PLAN. WE'VE ENGAGED IEA, INC. 
          TO BE THE CONSULTING ENGINEERS FOR THIS UPDATE. 
          AND THEY'RE GOING TO GIVE YOU A PRESENTATION ON THE THE DIFFERENT OPTIONS THAT ARE
AVAILABLE AS FAR AS THIS STUDY UPDATE AS HOW IT'S GOING TO PROCEED. 
          GOOD EVENING. I'M KYLE MOYNIHAN WITH IEA. I RUN OUR WATER RESOURCE GROUP FOR THE COMPANY
HERE. 
          LET ME GET THE REMOTE HERE. SO THE MAIN OBJECTIVE HERE IS TO EQUIP THE CITY OF PRINCETON
WITH A RESILIENT PLAN THAT PROTECTS OUR RESIDENTS HERE FROM SPECIFIC FLOODING ISSUES, SUPPORTS SUSTAINABLE GROWTH AND SECURES FUTURE FUNDING FOR
THESE INFRASTRUCTURE PLANS. 
          I'VE DIVIDED THE PROPOSAL INTO THREE DIFFERENT OPTIONS FOR CONSIDERATION AND EACH OPTION
YOU'LL SEE ADDITIONAL SERVICES ADDED THERE THAT CAN ENHANCE OUR MASTER DRAINAGE PLAN. SO TO START OFF THESE ARE THE WATERSHEDS THAT WE'RE DEALING WITH. 
          ON THE LEFT HAND SIDE WE HAVE TICKY CREEK, WHICH WAS DONE IN THAT 2018 STUDY. 
          AND OVER ON THE RIGHT HAND SIDE YOU HAVE STIFF CREEK AND SISTER GROVE CREEK. 
          I WANTED TO HIGHLIGHT THESE BECAUSE THE CITY IS STARTING TO EXPAND INTO STIFF CREEK. 
          AND THEN ALSO THE ETJ IS COVERING BOTH OF THESE WATERSHEDS HERE. 
          THE PURPLE LINES THAT YOU SEE HERE ARE THE STREAMS THAT ARE ACTUALLY WITHIN THAT ETJ ETJ
LIMIT. 
          AND JUST ZOOMING IN A LITTLE BIT CLOSER SO YOU CAN SEE THE LIMITS HERE ON THE STIFF CREEK
WATERSHED, YOU CAN SEE THAT THE ACTUAL CITY LIMITS ARE PROPOSING A DEVELOPMENT. 
          THEY'RE KIND OF IN THE CENTER OF THE IMAGE. THAT'S RIGHT ALONG STIFF CREEK. 
          NOW, STIFF CREEK AND SISTER GROVE CREEK ARE ZONED A STUDIES,
SO THEY WERE NOT DETAILED STUDIES. 
          SO THERE ARE NO EXISTING FEMA MODELS OR HYDROLOGY OR BFES AVAILABLE WITH THOSE TWO
WATERSHEDS CURRENTLY. 
          SO WE'RE GETTING TO THE OPTIONS. SO OPTION ONE IS FOCUSING STRICTLY ON TICKY CREEK
WATERSHED. 
          OUR BASELINE SCOPE HERE IS TO UPDATE AND REFINE THE PREVIOUS STUDY AND ALL. 
          AND THAT'S WITHIN TICKY CREEK AND ALL OF ITS MAJOR TRIBUTARIES. 
          THROUGH THAT PROCESS WE'RE GOING TO UPDATE THE EXHIBITS,
THE LAND USE THAT WE SEE OUT THERE, THE FUTURE LAND USE THAT'S PROJECTED NOW, THE FLOODPLAIN LIMITS,
AND IDENTIFY INSURABLE STRUCTURES THAT ARE WITHIN THOSE NEW FLOODPLAINS, AND THEN UPDATE THE MASTER DRAINAGE REPORT. SOME ADDITIONAL SERVICES THAT WE THINK ARE
VIABLE FOR THIS OPTION ONE OR IS A COMMUNITY ENGAGEMENT. SO I WOULD LEAD THIS COMMUNITY ENGAGEMENT TO GET OUR COMMUNITY OUT AND TELLING
US WHERE THEY SEE FLOODING ISSUES IN THIS WATERSHED. 
          THIS WILL HELP US IDENTIFY FUTURE PROJECTS, FIGURE OUT WHERE COMMON FLOODING ISSUES ARE
OCCURRING WITHIN THE TICKY CREEK WATERSHED, AND HELP US IDENTIFY THESE FIVE HIGH RISK FLOOD AREAS. 
          WE ALSO ARE PROPOSING A STORMWATER CRITERIA MANUAL. 
          SO CURRENTLY RIGHT NOW THE STORMWATER CRITERIA IS STRICTLY WITHIN THE ORDINANCE. 
          SO THIS WOULD BE OUTSIDE OF THAT. IT WOULD BE A MANUAL THAT DESIGNERS DEVELOPERS CAN
FOLLOW THAT ARE TO THE CITY STANDARDS. 
          AND AS PART OF THAT MANUAL, WHAT I'M PROPOSING IS THAT THE CITY LOOKS AT JOINING THE ISWM
PROGRAM. 
          THERE'S MANY CITIES THROUGHOUT DFW THAT ARE PART OF THIS. 
          IT HAS ALREADY DEVELOPED STANDARDS FOR HYDROLOGY,
HYDRAULICS, DOWNSTREAM IMPACT ANALYSIS. 
          SO ESSENTIALLY YOU'D BE ADOPTING THE ISWM CRITERIA WITHIN THE CITY. 
          BUT WE WOULD ALSO BUILD THAT DRAINAGE REPORT OR DRAINAGE CRITERIA WITH SPECIFIC
REQUIREMENTS THAT THE CITY WANTS, AND THEN REFERENCE TO ISWIM IN AREAS THAT ARE ENHANCING THE REQUIREMENTS. 
          AND LASTLY, UPDATE THE FLOODPLAIN ORDINANCE. SO AS PART OF THIS WE REVIEW WHAT WE HAVE
TODAY. 
          LOOK AT WHAT ISWM IS REQUIRING AND SOME OF THEIR ORDINANCES AND THEN ADOPT THOSE
ORDINANCES FOR THE CITY. 
          THIS ALLOWS YOU GUYS TO BE ACCREDITED BY ISWM ONCE ALL THOSE ORDINANCES ARE ACCEPTED TO
THE CITY. 
          [00:25:01]
SO THE COST FOR OPTION ONE ON THE LEFT, I'M SHOWING THE BASELINE SCOPE,
WHICH IS REVIEWING, UPDATING AND DEVELOPING THE MASTER DRAINAGE PLAN JUST FOR TICKY CREEK ITSELF. 
          THE COST OF THAT IS AROUND $347,000. THE ADDITIONAL SERVICES. 
          THESE ARE ESSENTIALLY OPTIONS FOR YOU GUYS TO CONSIDER TO ADD ON TO HERE. 
          WE HAVE THAT PUBLIC STAKEHOLDER COORDINATION THERE FOR AROUND 91,000. 
          THE FLOOD REDUCTION ALTERNATIVES. THIS WOULD INCLUDE FIVE ALTERNATIVES WITH THREE
DIFFERENT ALTERNATIVES WITHIN EACH ONE. 
          SO WE WOULD LOOK AT LET'S SAY A CULVERT REPLACEMENT. 
          WE COULD LOOK AT A IS THAT A BRIDGE. IS IT A BARREL. 
          IS IT A REINFORCED CONCRETE BOX. DIFFERENT OPTIONS THERE FOR EACH CROSSING THAT WE'RE
PROPOSING. 
          AND THEN AS PART OF THAT, WE ALSO WANT TO DEVELOP A 30% LEVEL SCHEMATIC DESIGN FOR THOSE
JUST TO MAKE SURE THE CONSTRUCTIBLE, THEY'RE CONSTRUCTIBLE, THEY'RE FEASIBLE DESIGNS TO ACTUALLY MOVE FORWARD WITH. 
          THE NEXT THING WE HAVE HERE IS THE STORMWATER CRITERIA MANUAL. SO THIS IS BUILDING THIS
MANUAL FROM SCRATCH. 
          I DISCUSSED REFERENCING ISWM IN THERE, BUT THERE WOULD BE A LOT OF EFFORT IN HERE TO BUILD
THAT UP AND ACTUALLY PUBLISH THAT DOCUMENT FOR FUTURE DESIGNERS TO USE. AND LASTLY, WE HAVE THE FLOOD PREVENTION ORDINANCE UPDATES FOR A TOTAL OF 342,000. 
          FOR THOSE ADDITIONAL SERVICES AND THE TOTAL OPTION ONE COST WITH EVERYTHING COMBINED IS
689,000. 
          OPTION TWO IS VERY SIMILAR TO OPTION ONE AS FAR AS THE BASE SCOPE. 
          SO WE WOULD DEVELOP THE HYDROLOGY, THE HYDRAULICS FOR STIFF CREEK AND FOR SISTER GROVE
CREEK WITHIN THE ETJ LIMITS. 
          THIS IS ALL BRAND NEW HYDROLOGY, SO WE DON'T HAVE ANY MODELS TO GO OFF OF LIKE WE DO ON
TICKY CREEK. 
          AND JUST A REMINDER, THIS LOCATION, AS I MENTIONED,
IS ZONED A, AND IT WAS LAST STUDIED IN 2009. 
          SO THE FLOODPLAIN LIMITS THAT WE SEE TODAY IN OUR FIRM MAP ARE MOST LIKELY NOT GOING TO BE
SIMILAR TO WHAT WE FIND WHEN WE DO THE UPDATED STUDY HERE. 
          WE'LL UPDATE OUR EXHIBITS, LOOK AT THE LAND USE IN THOSE DRAINAGE AREAS. 
          WE COULD COLLABORATE ON WHAT WE THINK THE FUTURE LAND USE MIGHT LOOK LIKE IN THOSE AREAS
THROUGHOUT THE ETJ, AND UPDATE THE MASTER DRAINAGE REPORT THE ADDITIONAL SERVICES. 
          SO WE IDENTIFY FIVE HIGH RISK FLOODING SITES,
JUST LIKE WE DID IN OPTION ONE. 
          AND THE DIFFERENCE HERE WITH THE SECOND BULLET IS DEVELOPING LOCALIZED FLOODING ANALYSIS
FOR UP TO SIX NEIGHBORHOODS. 
          SO WHAT I THINK COULD REALLY BE BENEFICIAL IS FROM THAT COMMUNITY ENGAGEMENT IS ONCE WE
FIGURE OUT ALL THE COMMON AREAS, I USUALLY REFER TO THEM AS HOTSPOT FLOODING AREAS THAT CAN HELP DRIVE THIS BULLET HERE OF
IDENTIFYING THE TOP SIX LOCATIONS TO MOVE FORWARD WITH A DETAILED HYDRAULIC ANALYSIS. AND THIS WOULD BE USING XPSWMM,
WHICH IS A MODELING SOFTWARE THAT CAN MODEL OVERLAND FLOW AS WELL AS UNDERGROUND FLOW TOGETHER. SO WE CAN MODEL HOW OUR WATER IS FLOWING DOWN OUR ROADS,
HOW IT GOES INTO OUR INLETS, AND HOW IT MAKES ITS WAY OUT TO A MAJOR TRIBUTARY. 
          NEXT, I HAVE A DEVELOPING AN EROSION CONTROL PROGRAM. 
          SO IN THE PREVIOUS MASTER DRAINAGE STUDY, THERE WAS EROSION WAS LOOKED AT,
BUT IT WAS LOOKED AT FROM A MODELING STANDPOINT OF LOCATIONS THAT WERE HIGHER THAN SIX FEET PER SECOND IN VELOCITY. AND THEN JUST IDENTIFYING,
I BELIEVE IT'S 118 SITES THAT HAD HIGH POTENTIAL FOR EROSION. 
          BUT WHAT I'M PROPOSING IN THIS PLAN IS TO ACTUALLY GET SOME BOOTS ON THE GROUND,
GO WALK THE CREEKS, FIND THOSE LOCATIONS, AND START DOCUMENTING HOW THIS EROSION IS AFFECTING PEOPLE'S
NEIGHBORHOODS. 
          MAYBE SOME PRIVATE LAND YOUR CROSSINGS FOR THE ROADS. 
          AND JUST START DOCUMENTING THIS TODAY AND THEN BUILD THIS PLAN THAT CAN BE UPDATED EACH
YEAR, AND WE CAN DOCUMENT HOW THE EROSION IS MITIGATING OR MIGRATING THROUGHOUT TIME. 
          THIS WOULD BE VERY BENEFICIAL TO THE CITY BECAUSE NOW YOU CAN BE PROACTIVELY PLANNING
PROJECTS TO FIX THESE EROSION ISSUES RATHER THAN REACTING. 
          I'VE SEEN IN A LOT OF DIFFERENT CITIES WHERE THEY'LL GET A PHONE CALL FROM A RESIDENT,
AND THE EROSION HAS GOTTEN SO BAD IT'S INTO THEIR PROPERTY NOW, AND DEALING WITH THE PUBLIC FUNDS AND PRIVATE PROPERTY IS NEVER AN EASY TOPIC TO WORK
THROUGH. 
          SO GETTING AHEAD OF IT NOW, GETTING THAT PROGRAM GOING WOULD BE VERY BENEFICIAL. 
          AND THEN LASTLY I HAVE DEVELOPING A COMPREHENSIVE FUNDING STRATEGY ROADMAP. 
          SO AS PART OF THIS ALTERNATIVE ANALYSIS THAT WE'RE DOING IN THE PLANNING STAGE,
WE WANT TO IDENTIFY AT THIS STAGE WHAT FUNDING IS AVAILABLE FOR US TO GO AFTER NOW SO THAT WE CAN START PLANNING HOW WE'RE GOING TO SUBMIT THOSE APPLICATIONS AND GET
THAT MONEY AHEAD OF TIME. 
          [00:30:06]
SO WHEN IT COMES TIME TO ACTUALLY CONSTRUCT SOME OF THESE ALTERNATIVES,
WE HAVE THE MONEY READY TO GO. 
          SO OPTION TWO COST FOR THE BASELINE HERE. WE'RE LOOKING AT $453,000 TO DO STIFF CREEK AND
SISTER GROVE CREEK WITHIN THE ETJ LIMITS. THOSE ARE ALL BRAND NEW MODELS THERE. 
          THE ADDITIONAL SERVICES, THE STAKEHOLDER COORDINATION IS ALREADY INCLUDED IN OPTION ONE. 
          THE ADDITIONAL FIVE ALTERNATIVES IS AROUND $94,000. 
          THE LOCAL FLOODING ANALYSIS, WHICH IS THOSE MORE DETAILED MODELS THAT I SPOKE ABOUT FOR
EACH MODEL OR FOR EACH NEIGHBORHOOD IS 180,000. 
          SETTING UP THE EROSION CONTROL PROGRAM AND ACTUALLY INITIATING THE FIRST STEP OF THAT IS
IS AROUND 97,000. 
          AND THEN DOING A COMPREHENSIVE FUNDING STRATEGY ROADMAP IS AROUND 58,000. 
          SO OPTION THREE I WAS ASKED TO LOOK AT HOW MUCH WOULD IT COST TO DO AN ENTIRE CITY WIDE
MODEL. 
          AND FOR THIS I LOOKED AT USING XPSWMM, WHICH IS ABLE TO HANDLE A LOT OF DIFFERENT
SITUATIONS HYDRAULICALLY. 
          IT'S NOT LIKE HEC-RAS WHERE WE CAN ONLY DO THE STREAM MODELING. 
          SO WE DEVELOPED A SCOPE HERE TO LOOK AT XPSWMM MODELS FOR THE STORM SEWER SYSTEMS
THROUGHOUT THE CITY LIMITS AND ETJ LIMITS. 
          THIS WOULD ALSO INCLUDE OPEN DITCHES EASEMENTS,
DRAINAGE IT COULD ALSO INCLUDE THE STREAMS ITSELF. 
          WE WOULD LOOK TO SEE IF THERE WAS ANY AVAILABLE MODELS FROM ANY DEVELOPMENT THAT'S
HAPPENED THROUGHOUT TIME, AND CONSOLIDATE THOSE TOGETHER TO HELP SAVE EFFORT. 
          DO A FLOOD RISK ASSESSMENT, LOOK FOR FLOOD REDUCTION ALTERNATIVES AND PRIORITIZE THOSE
PROJECTS, AND THEN UPDATE THE MASTER DRAINAGE PLAN WITH THE FINDINGS HERE. 
          AND THEN THE ADDITIONAL SERVICE HERE IS ADDING THESE FINDINGS INTO A COMPREHENSIVE FUNDING
STRATEGY. 
          THE COST FOR THIS IS AROUND $4 MILLION FOR THE BASE SCOPE. 
          THIS WAS ABOUT 80 DIFFERENT NEIGHBORHOODS THAT WE SAW THROUGHOUT THE CITY LIMITS. 
          SO IT'S A LOT OF WORK INVOLVED WITH MODELING EVERY SINGLE WATERSHED OR EVERY SINGLE
NEIGHBORHOOD. 
          IF YOU GO TO THE ADDITIONAL SERVICES, THE PUBLIC STAKEHOLDERS ALREADY INCLUDED IN OPTION
ONE, THE FLOOD REDUCTION ALTERNATIVES. SO THIS WAS LOOKING AT ABOUT 40 DIFFERENT ALTERNATIVES,
ABOUT HALF OF THE THE SIZE OF OUR NEIGHBORHOOD HERE. 
          LOOKING AT ALL THOSE OPTIONS AND DESIGNING THEM UP TO A 30% LEVEL. 
          SO THAT COULD BE IMPROVING STORM SEWER SYSTEMS,
IMPROVING ROADWAYS, CULVERTS, BRIDGES, ALL THE ABOVE. 
          AND THEN ADDING THAT DEVELOPING OUR OWN COMPREHENSIVE FLOOD STRATEGY OR COMPREHENSIVE
FUNDING STRATEGY FOR THAT WAS AROUND $58,000. 
          SO TO SUM IT UP, OUR RECOMMENDATIONS, OUR MINIMUM RECOMMENDATION THAT WE'RE PROPOSING
TODAY IS TO COMPLETE OPTIONS ONE AND TWO. 
          THIS WOULD HELP US DEVELOP OUR FLOODPLAINS TO CURRENT DAY LEVELS OF DEVELOPMENT. 
          THAT STIFF CREEK AND GROVE CREEK, I BELIEVE ARE WAY BEHIND IN THEIR STUDY AND THAT IF WE
GET AHEAD OF IT NOW A DAY, LIKE TODAY, THEN WHEN THE DEVELOPMENT IS STARTING TO COME OUT THAT WAY,
YOU GUYS HAVE THOSE MODELS READY TO GO. 
          THE ADDITIONAL SERVICES THAT WE'RE RECOMMENDING ARE ESSENTIALLY ALL THE ADDITIONAL
SERVICES THAT WE HAD PUT IN OPTIONS ONE AND TWO HERE, JUST COMBINED HERE ON THE RIGHT HAND SIDE. AND THE RECOMMENDED COST FOR THIS IS AROUND
$1.6 MILLION. 
          AND OUR TIMELINE TO FINISH ALL THIS WORK IS BETWEEN 18 AND 24 MONTHS. 
          WITH THAT, I'LL OPEN UP FOR ANY QUESTIONS. SO IS OPTION THREE BASICALLY ONE AND TWO PLUS
MORE ALTOGETHER? YES, IT WOULD BE THE ENTIRE CITY DRAINAGE NETWORK BECAUSE WE'RE GOING TO BE ASKING THE
TAXPAYERS, YOU KNOW OBVIOUSLY THEY'RE COVERING THIS. AND SO ONE OPTION ONLY SIX NEIGHBORHOODS ARE
GOING TO GET TAKEN CARE OF VERSUS, AS YOU SAID, 80. YEAH. SO WE'RE GOING TO HAVE TO DECIDE WHICH SIX NEIGHBORHOODS ARE THE
ONES WE'RE GOING TO TAKE CARE OF AND USE EVERYBODY'S TAX DOLLARS TO ONLY LOOK AT THOSE SIX WHEN WE'VE HAD RESIDENTS FROM ALL OVER THE CITY COME
TO US WITH PROBLEMS WITH THE DRAINAGE AND THE FLOODING GOING THROUGH THEIR PROPERTIES,
WHICH IS A CONCERNING CHOICE. 
          AND YOU BROUGHT UP THE EROSION CONTROL. AND I WOULD HAVE TO ASK TOMMY I COULDN'T FIND AN
UPDATED PERMIT WITH TCEQ FOR US RIGHT NOW. IT SAID IT EXPIRED LAST YEAR. 
          BUT I'M SURE WE, I SAW YOUR STUFF, SO I WAS READING YOUR REPORTS AND EVERYTHING,
BUT PART OF TCEQ'S 
          [00:35:04]
REQUIREMENTS INCLUDE A PLAN FOR EROSION AND EVERYTHING,
SO WE SHOULD ALREADY HAVE STUFF LIKE THAT HAPPENING. 
          ALTHOUGH I DO UNDERSTAND WHY WE NEED TO REDO IT. 
          HAVING SEEN THINGS AROUND THE CITY. IT'S JUST,
IT SOUNDS LIKE A LOT OF THINGS THAT WE SHOULD ALREADY HAVE HAD IN PLACE THAT AREN'T IN PLACE. THE REQUIREMENTS OF THE MS4 PERMIT,
AS FAR AS EROSION CONTROL GOES, ARE THEY'RE DIFFERENT THAN WHAT THE EROSION CONTROL PROGRAM WOULD BE RESULTING FROM THIS. THIS WOULD BE A MORE COMPREHENSIVE WAY OF LOOKING AT
IT AND PROVIDING THE METHODOLOGY FOR PREVENTING IT OR MITIGATING IT ONCE IT HAPPENS. BUT, YEAH,
THIS IS A DIFFERENT THING THAN THE MS4 PERMIT. 
          THE MS4 PERMIT THAT LAPSED BECAUSE OF COVID AND TCEQ IS IN THE PROCESS OF UPDATING IT
RIGHT NOW. 
          SO YEAH, IT'LL IT'LL BE THIS. THIS ALSO BRINGS UP I'VE SAID IT BEFORE,
WE NEED TO HAVE EITHER A GRANT WRITER HERE IN THE CITY OR HIRE A COMPANY, BECAUSE WHILE AT THE ANNUAL TML CONFERENCE AT OUR CURRENT POPULATION,
WE CAN CURRENTLY APPLY FOR A GRANT THAT WILL COVER UP TO 70% OF THE COST TO DO THIS. 
          WHICH BRINGS US DOWN TO THE COST OF ONE AND TWO. 
          IF WE WOULD JUST HIRE A GRANT WRITER TO MANAGE IT FOR US. 
          BUT WE'RE NOT USING GRANTS IN THE CITY, WE ARE USING ONLY TAXPAYER DOLLARS. 
          AND IF OUR POPULATION GROWS MUCH MORE BEFORE WE FILL OUT THE GRANT PAPERWORK,
WE WILL NOT BE ELIGIBLE FOR THAT. 
          AND IT'S CRAZY THAT THAT'S SOMETHING THAT WE'RE PASSING UP AND WE COULD HAVE UP TO 70%
POTENTIALLY COVERED, LEAVING US WITH WHAT? A BALANCE OF $1,413,028.34 THAT WE'D BE PAYING IF WE HAD A GRANT WRITER WHO PUT THIS IN AND WE PUSHED FOR IT. 
          THAT IS OUR POTENTIAL PAYOFF HERE. AND WE'RE SUPPOSED TO I MEAN,
GOING THROUGH ALL THIS, WE'RE SUPPOSED TO HAVE FUNDS FOR THIS. 
          SO WHERE'S THE MONEY FOR THAT? WE YEARS AGO,
WE'RE TOLD TO PUT MONEY INTO AN ACCOUNT FOR MANAGING THIS STUFF. 
          WHERE'S THIS ACCOUNT? WHERE IS THIS MONEY? WHY DON'T WE HAVE THE MONEY TO MAINTAIN THIS? WE HAVE AN OPERATIONAL FUND BALANCE THAT IS APPROXIMATELY 2.8 MILLION OVER OUR 120 DAY
OPERATING RESERVE. 
          SO WE DO HAVE THAT, THAT MONEY AVAILABLE. BUT IT'S IT'S NOT YOUR OPERATION MONEY. 
          THAT'S NOT WHAT I'M TALKING ABOUT. IT'S WITHIN AN ORDINANCE. IT'S. WE HAVE. 
          WE ARE SUPPOSED TO HAVE OUR OWN ACCOUNTS SET ASIDE FOR FUNDING THESE PROJECTS. 
          THAT IS NOT YOUR GENERAL FUND. WE. IT'S SUPPOSED TO BE MONEY COMING FROM SOME OF THE
DIFFERENT ADD ON STUFF WITH WATER BILLS AND WHATNOT. MONEY'S SUPPOSED TO BE GOING INTO ITS OWN ACCOUNT. 
          WE DO HAVE THAT. AND THAT IS ITS OWN ACCOUNT. 
          IT'S AN ENTERPRISE ACCOUNT. IT'S UNDER FUND FOUR SO THERE'S A FLAT RATE THAT RESIDENTS PAY
ON THEIR WATER BILL THAT GOES INTO THAT TO FUND PROJECTS SUCH AS THIS. 
          SO WHY HASN'T THAT FUND BEEN UPKEEPING THIS? I MEAN,
IT HASN'T BEEN DONE SINCE 2017. 
          ACCORDING TO OUR POPULATION, WE ARE 25 YEARS AHEAD OF THE POPULATION THAT OUR
COMPREHENSIVE PLAN PREDICTED. 
          THAT PUTS US 25 YEARS BEHIND IN OUR INFRASTRUCTURE. 
          SURE THIS IS SOMETHING WE SHOULD HAVE STAYED ON TOP OF. 
          I JUST WANTED TO SAY SOMETHING REAL QUICK, BUT. 
          WE'RE NOT SAYING WE CAN'T AFFORD THIS. CORRECT? WE'RE NOT SAYING WE CAN'T DO IT. 
          BECAUSE I KNOW THAT WE'RE STILL GOING THROUGH THE PRESENTATION. I THINK THAT WE STILL NEED
TO DETERMINE WHAT WE HAVE, WHAT OUR OPTIONS ARE BEFORE WE CAN KIND OF. I FEEL LIKE WE'RE JUMPING THE GUN. 
          YOU KNOW, AT THE PREVIOUS MEETING, I HAVE BEEN ASKING FOR THIS. 
          THEY SAID, WE DON'T REALLY HAVE THE MONEY FOR THIS,
THAT THIS IS GOING TO COST TOO MUCH MONEY. 
          IT'S NOT IN THE BUDGET. AND SO DOING A STORMWATER ASSESSMENT HAS BEEN PUSHED BACK TIME AND
TIME AGAIN. 
          I'VE BEEN ASKING FOR I'VE BEEN UP HERE ALMOST A YEAR NOW. 
          I'VE BEEN ASKING SINCE BEFORE I GOT ELECTED AND PUSHING ON THIS. 
          AND SO. HERE WE ARE ONE YEAR INTO MY TERM, AND I CONTINUE TO HEAR PEOPLE SOMETHING THAT IF
WE CONTINUE TO PUSH BACK, WE WILL GO FROM THE FASTEST GROWING CITY TO THE FASTEST FALLING APART. 
          WHEN THE THE INDIVIDUAL WHO CAME TALKING ABOUT THE ROADS,
I ASKED AND HE SAID, WATER IS THE ENEMY OF THESE ROADS. 
          WE'RE GOING TO PUT $17 MILLION INTO OUR ROADS,
AND WE'RE GOING TO WASTE THAT MONEY IF WE DON'T TAKE CARE OF THE WATER, 
          [00:40:03]
BECAUSE WE'LL CONTINUE TO BE DIGGING OURSELVES A HOLE WITH THAT. 
          AND SO. IN YOUR LIKE IN YOUR OPINION AND HONEST OPINION, DO YOU THINK THAT IT'S FINE IF WE DON'T DO THE FULL STORMWATER STUDY RIGHT NOW
FOR THE CITY WITH EVERYTHING WE HAVE GOING ON? IN MY PERSONAL OPINION, YES. I THINK IF WE DID OPTION ONE AND TWO TOGETHER,
THAT WOULD ACCOMPLISH THE GOAL OF OF WHAT WE'RE SETTING OUT TO DO. 
          AS DEVELOPMENTS COME IN, THEY'RE REQUIRED TO PROVIDE STORMWATER MODELS AND THINGS LIKE
THAT. WE CAN BUILD ADDITIONAL THINGS INTO THE STORMWATER ORDINANCES TO REQUIRE EVEN MORE INFORMATION AND MORE PLANNING FROM THE DEVELOPERS AS THEY COME IN AND CONSTRUCT THIS
INFRASTRUCTURE. 
          WOULD YOU OR WOULD THE CITY THEN CONSIDER CALLING ON FEMA WITH THE [INAUDIBLE] AND ASKING
THEM TO RE LOOK AT ALL OF OUR FLOOD ZONES WITH FEMA? I MEAN, WE HAVE ONE LIKE THE EXAMPLE IS FROM 2009. 
          WE HAVE SOME THAT ARE OLDER THAN THAT. THERE THERE ARE THERE HAVE BEEN LOANERS AND
PLUMBERS THAT HAVE BEEN FILED SINCE THEN. 
          THEY'VE BEEN FILED BY DEVELOPERS. SO THE FEMA MAP THAT. 
          I'M NOT ASKING FOR DEVELOPERS, I'M SAYING THE CITY SHOULD TAKE RESPONSIBILITY AND CALL ON
EVERY SINGLE FEMA FLOOD ZONE WE HAVE IN THIS CITY, AND ASK FOR THEM TO BE REMAPPED TO SEE HOW THEY ARE ENCROACHING ON THESE PROPERTIES. 
          WE'VE HAD A FAMILY UP HERE WHO'S LIVING RIGHT NEXT TO A 100 YEAR FLOODPLAIN. 
          IT'S FLOODING. IT'S GETTING WORSE. THAT'S EXACTLY WHAT OPTION ONE AND TWO WOULD DO. 
          SO WE WOULD BE PAYING FOR IT INSTEAD OF HAVING FEMA COME IN AND DO IT. 
          YEAH, WE WOULD SUBMIT OUR MODELS AS A CLOSER TO UPDATE THE MAPS,
FOLLOWING ALL THE MP2 FORMS THAT WE WOULD NEED TO FILL OUT FOR THAT. 
          ALL RIGHT. HOW YOU DOING? TERRENCE JOHNSON HERE. 
          JUST HAD A QUESTION ABOUT THE NOT ANY ONE OPTION IN PARTICULAR,
BUT JUST ABOUT ALL THE OPTIONS. 
          OPTION ONE, 2 OR 3, WHICHEVER WE DECIDE. DOES ANY OF THOSE OPTIONS INCLUDE INCLUDE
OWNERSHIP OF THE MODEL FILES, THE GIS DATA? LIKE, DO WE GET TO KEEP THOSE OR HOW DOES THAT WORK? YES. THAT WOULD ALL BE PROPERTY OF THE CITY. AND SO I WOULD RECOMMEND THAT YOU UPDATE
THOSE EVERY TIME THAT ANYBODY DOES ANY DEVELOPMENT THAT COMES TO YOU FOR REVIEW. 
          AND THOSE MODELS KEEP GETTING UPDATED AS WE GO. 
          AND IN ANY OF THOSE OPTIONS, ARE THERE ANY LIKE RESPONSIBILITY MATRIX THAT ARE CREATED
THAT WOULD DETERMINE IF THESE ARE CITY MAINTAINED VERSUS PRIVATE FACILITY, MAINTAIN EROSION ISSUES OR ANYTHING LIKE THAT THAT'S PROVIDED TO US. 
          YEAH. SO THAT'S THAT'S ONE OF MY POINTS ON MY COMMUNITY ENGAGEMENT IS TO FIGURE OUT WHERE
ALL THE COMPLAINTS OF FLOODING ARE COMING FROM, AND THEN IDENTIFY WHETHER THAT'S A PRIVATE OR A PUBLIC LIABILITY. 
          OKAY. THAT WOULD HELP CLEAR THAT UP IN ANY OPTION WE SELECT. 
          YES. OKAY. THANK YOU. IS THAT THE ADDITIONAL 90,000 THAT THAT WERE YOU GOING OUT? SPEAKING TO THE RESIDENTS? YEAH, WE'RE PROPOSING TO STATE STAKEHOLDER COORDINATION. 
          YEAH. SO WE'RE PROPOSING TWO COMMUNITY MEETINGS THAT WILL HOLD. 
          SO WE'LL PRODUCE ALL THE DOCUMENTS REQUIRED TO HOST THAT MEETING AND THEN BE THERE IN
PERSON TO ANSWER QUESTIONS. 
          THE WAY I SEE IT GOING IS HAVING LARGE MAPS OUT THERE,
MAYBE SOME COMPUTERS TO ENGAGE WITH LOOKING AT OUR FLOODPLAINS, WE COULD ZOOM IN TO THEIR EXACT PROPERTY LOCATION,
SHOW THEM WHAT IT LOOKS LIKE, GET THEIR COMMENTS ON ANY, LIKE I SAID BEFORE, THEY CALL THEM HOTSPOT SPOT AREAS THAT COULD BE LOCALIZED FLOODING
THAT HAPPENS THROUGHOUT THE CITY THAT MAYBE GOES UNDOCUMENTED, RIGHT? SO IT'D BE GOOD TO GET ALL THAT DATA FROM OUR COMMUNITY,
AND THAT'S HOW YOU WOULD DEFINE WHICH NEIGHBORHOODS YOU WOULD FOCUS ON. 
          YEAH. SO I THINK THROUGH THOSE ENGAGEMENT PROCESSES THAT'S GOING TO IDENTIFY SOME OF THE
MORE HIGH RISK AREAS. 
          AND THEN WE PRIORITIZE WORKING ON THOSE FIRST AND JUST,
YOU KNOW, JUST WANT THE COUNCIL TO BE MINDFUL WHEN THESE STUDIES, THE MORE DETAIL YOU GET ON THESE STUDIES, THE MORE PROJECTS THAT POTENTIALLY COULD COME
OUT OF THESE STUDIES. 
          AND THEN USUALLY THERE'S A LEVEL OF EXPECTATION THAT COMES WITH THOSE PROJECTS AS WELL AS, OKAY, YOU KNOW, NOW WE HAVE THE LIST OF PROJECTS,
YOU KNOW, HOW'S COUNCIL GOING TO BUDGET THOSE PROJECTS IN A FUTURE CIP. 
          SO JUST JUST SOMETHING TO BE MINDFUL NOT TELLING YOU ONE WAY OR THE OTHER,
JUST TO KIND OF THINK DOWN THE ROAD WHEN YOU'RE LOOKING AT DRAINAGE PROJECTS, IT COULD GENERATE A DRAINAGE CIP, WHICH THEN ONE DAY COULD BE A DRAINAGE IMPACT FEE. 
          SO YOU CAN KIND OF SEE SOMETIMES HOW THESE THINGS HAVE A DOMINO EFFECT WHEN YOU START. 
          THE MORE DETAIL THAT YOU GET ON THESE STUDIES,
THE MORE TYPICALLY SOMETIMES THERE'S AN OBLIGATION ASSOCIATED WITH THAT OR AN EXPECTATION JUST JUST KIND OF CONTEXT, NOT TRYING TO TALK YOU IN AND OUT OR NOTHING,
BUT JUST GIVE SOME CONTEXT ON ON THE LEVEL OF STUDIES DO PROVIDE. 
          I DO HAVE JUST A COUPLE QUESTIONS. WE TALKED ABOUT THE ETJ. 
          [00:45:04]
I KNOW THE CITY, WE NEED THE STUDY FOR INSIDE THE CITY FOR SURE. 
          AND YOU TALKED ABOUT THE ETJ LOOKING AT THAT. 
          AND IF THERE'S THINGS THAT NEED TO BE DONE IN THE ETJ BECAUSE WE'RE EXPECTING THE GROWTH
TO GO THAT WAY. 
          IF IT HAS TO BE DONE CULVERTS, WHATEVER THE CASE MAY BE. 
          I'M JUST THROWING THAT OUT THERE, THAT DOES,
THE CITY REALLY HAS NO OBLIGATION TO GO IN THE ETJ AND AND DO ANY OF THAT INFRASTRUCTURE, YOU KNOW. SO. SO HOW'S THAT PAID FOR? IS THE COUNTY GOING TO PICK THAT UP TO HELP US SO
THAT THAT'S A THAT'S A HARD QUESTION. 
          THAT COULD BE A QUESTION IN OUR STAKEHOLDER ENGAGEMENT. IS WORKING WITH COLLIN COUNTY
SEEING WHAT THEY'RE DOING OUT THERE. MAYBE THEY HAVE A FLOODPLAIN PLAN THAT THEY'RE DOING OUT THERE BECAUSE THEY ARE GOING TO BE EXTENDING A LOT OF NEW ROADS OVER THERE,
RIGHT? SO THEY COULD BE MOVING AHEAD OF US AND THERE COULD BE SOME OPTIONS TO COLLABORATE THERE. THEN THEN ALSO WE'RE TALKING ABOUT FUNDING. 
          AND I DON'T KNOW, THIS MAY BE A QUESTION FOR KELLY. 
          WHENEVER WE TALK ABOUT THE PIDS, BECAUSE IT IS PUBLIC IMPROVEMENT FOR THIS IT TO ME IT
SEEMS LIKE IT IS. 
          COULD THESE BE COVERED BY PID FEES? SOME OF THIS INFRASTRUCTURE THAT HAS TO BE DONE WHEN
WE GET TO THESE PROJECTS? I MEAN, I GUESS IT DEPENDS IF THAT IS A PUBLIC STRUCTURE THAT WAS WITHIN THE PID BOND
ISSUANCE, I WOULD IMAGINE. I MEAN, I DON'T I DON'T THINK YOU CAN DRAINAGE THOUGH,
IF IT ENDS UP BEING A CULVERT OR SOMETHING TO HELP THE DRAINAGE. 
          AND THE CULVERT IS PROBABLY GOING UNDER A ROAD WITH. 
          YOU KNOW, I'M JUST THROWING I'M JUST THROWING IT OUT THERE. 
          YEAH. I THINK THE ANSWER TO THAT IS IT JUST DEPENDS. 
          A LOT OF THE DEVELOPMENT AGREEMENTS HAVE PID FEES THAT ARE RESTRICTED. 
          SO IF THERE'S NO RESTRICTIONS TO THE PID FEES AND OBVIOUSLY THOSE FUNDS COULD BE USED FOR
ANY MUNICIPAL PURPOSE, BUT IF SO, IT ANSWER YOUR QUESTION. I'LL GIVE THE TYPICAL LAWYER ANSWER. 
          IT DEPENDS. I HAVE ONE QUESTION ON OPTION ONE ADDITIONAL SERVICES. YOU IDENTIFY UP TO FIVE HIGH RISK FLOODING SITES FROM FLOODPLAINS TO DEVELOP
CONCEPTUAL MITIGATION ALTERNATIVES. 
          I WOULD PRESUME THE FIRST QUESTION IS THAT'S THE TOP FIVE,
THE WORST OF THE WORST. 
          EXACTLY. AND WE WOULD TAKE THOSE INTO A CONCEPTUAL DESIGN WHERE WE WOULD DEVELOP
ESSENTIALLY 30% PLANS THAT ARE CONSTRUCTIBLE AND THE REST OF THAT LIST. I THINK THIS IS MORE TOWARDS WHAT MR. GIBBS WAS JUST ALLUDING TO. 
          THE REST OF THAT LIST IS THAT A PART OF THIS REPORT? YES. AND WE WOULD INCLUDE A WHOLE MATRIX OF EVERYTHING WE'VE SEEN AND HOW WE RANK THE
PROJECTS. 
          AND I THINK THAT'S KIND OF WHAT MR. GIBBS IS ALLUDING TO. 
          IS THAT LIST RIGHT THERE MIGHT YES. THAT YOU'D GET I WOULD ASSUME THE MORE DETAILED THE
STUDY IS, THE BIGGER THE LIST IS GOING TO BE, WHICH THEN IN RETURN,
YOU KNOW, THERE'S THERE'S AGAIN, TYPICALLY WHEN YOU GENERATE THESE LISTS, YOU GENERATE AN EXPECTATION AT SOME AT SOME POINT
IN TIME WHERE THE COUNCIL WOULD HAVE TO DECIDE WHETHER OR NOT THAT NEEDS TO BE PART OF SOME CIP PLAN FOR THE FUTURE. IN ADDITION TO YOUR CIP,
YOUR WATER, SEWER, CIP, YOU MAY YOU KNOW THAT COULD ROLL INTO A FUTURE CIP OUT OF THE DRAINAGE FUND AT SOME POINT IN TIME. SO SIMPLE TERMS WE CAN BITE OFF MORE THAN WE CAN
CHEW, SHE POTENTIALLY GOT TO BE CAREFUL FOR THAT. I MEAN,
I THINK THAT WE JUST HAVE TO DEVELOP A PLAN AT THAT POINT. 
          IT'S NOT SOMETHING WE HAVE TO IMMEDIATELY FIX RIGHT NOW. 
          ONCE THIS STUDY IS DONE, THAT'S SOMETHING WE'LL JUST HAVE TO YOU AND YOU GUYS HELP US
CREATE THAT BUDGET TO FIX THE ISSUES THAT WE THAT WE FIND. 
          CORRECT. YEAH. THIS IS GOING TO BE PROBABLY MOSTLY I KNOW THIS IS 18 TO 24 MONTHS,
BUT THEN THAT WILL DETERMINE HOW LONG IT WILL BE TO FIX THE ISSUES, BECAUSE IT MIGHT TAKE ANOTHER 3 OR 4 YEARS TO FIX WHATEVER ISSUE THAT YOU GUYS ACTUALLY
FIND. SO I UNDERSTAND THAT IT'S GOING TO CREATE MORE PROJECTS AND EXPECTATIONS, BUT I'M LIKE 99% POSITIVE THAT THAT'S KIND OF OUR
RESPONSIBILITY UP HERE, SERVING THE PEOPLE AND ENSURING THAT THEIR HOMES AND PROPERTIES AREN'T BEING DAMAGED BY
THE WATER THAT WE KNOW IS BEING PROBLEMATIC. IT'S KIND OF OUR JOB. THAT'S WHY WE WERE ELECTED TO ENSURE THAT THE SAFETY,
WELFARE AND SECURITY OF THE PEOPLE ARE OUR PRIORITY. 
          SO I UNDERSTAND THAT THE MORE WE LOOK INTO THINGS,
THE MORE PROJECTS WE'RE GOING TO FIND. 
          THAT'S BECAUSE NOTHING'S BEEN DONE FOR YEARS AND WE'RE 25 YEARS BEHIND IN INFRASTRUCTURE. 
          WE'RE GOING TO FIND PROJECTS EVERYWHERE. THE QUESTION IS,
ARE WE GOING TO CONTINUE TO STAY BEHIND AND KICK IT DOWN THE LINE, OR ARE WE JUST GOING TO DO IT AND GET THINGS DONE RIGHT THE FIRST TIME,
RATHER THAN CONTINUOUSLY DO LITTLE BITS AND PIECES? 
          [00:50:02]
AND THEN BY THE TIME WE GET TO THE NEXT PART,
THE ORIGINAL DATA IS YEARS OUTDATED. 
          LIKE, WHY ARE WE JUST LOOKING TO KEEP PUSHING THESE PROBLEMS BACK INSTEAD OF JUST
ADDRESSING THEM? WELL, I DON'T I DON'T THINK ANYBODY SAID WE WANTED TO PUSH ANY PROBLEMS BACK. 
          I KNOW I, I CERTAINLY DON'T WANT TO PUSH ANY PROBLEMS BACK. 
          BUT, TOM, ONE QUESTION, TOMMY, YOU DID SAY THAT OPTION ONE AND TWO IS PROBABLY JUST BASED
ON OUR CURRENT SITUATION, THAT PROBABLY BE THE BEST ROUTE FOR US TO TAKE,
RIGHT? YEAH, THAT'S A CONSULTANT'S RECOMMENDATION AS WELL. 
          A LOT OF THE AREAS THAT THAT WE'RE LOOKING TO MODEL,
THAT THERE'S ALREADY SOME MODEL MODELING DATA AVAILABLE THAT WE'LL TAKE INTO CONSIDERATION AS WE GO THROUGH THE PLAN, MAKE SURE IT'S ACCURATE,
THINGS LIKE THAT. 
          AND SO SOME OF THE WORK'S ALREADY BEEN DONE AS FAR FOR THE FULL BLOWN OPTION THREE. 
          SO OR MOST OF IT. AND SO UPDATING WITH OPTION ONE AND TWO TO INCLUDE THAT ADDITIONAL
FLOODPLAIN, ADDITIONAL CREEK BASINS AND THINGS LIKE THAT. I THINK FROM MY STANDPOINT,
THAT'S THAT'S THE WAY TO GO. 
          OKAY. BECAUSE I THINK IF IF ANYTHING COMES OUT OF IT,
YOU KNOW, OUT OF THE SURVEY, IF THERE ARE TRUE ISSUES THAT WE NEED TO ADDRESS, I DON'T THINK ANYONE HAS, YOU KNOW, ANY PROBLEMS DOING SO. 
          THE OTHER THING I WANTED TO MENTION IS THAT THE COMMUNITY ENGAGEMENT PIECE,
DEPENDING ON HOW WE SET THAT UP, HOW WE MARKET THAT, THAT'S IMPORTANT BECAUSE A LOT OF TIMES WITH SURVEYS AND THINGS LIKE
THAT, WE DON'T HAVE A LOT OF COMMUNITY ENGAGEMENT,
YOU KNOW, BASED ON OUR POPULATION. 
          WE JUST DON'T. AND THAT'S A FACT. SO HOPEFULLY THAT'LL BE THAT'LL BE PRESENTED IN A WAY
WHERE WE CAN GET SOME REALLY GOOD FEEDBACK TO SEE HOW WE NEED TO PROCEED. 
          SO AND IF WE WENT WITH THE RECOMMENDATION, THE RECOMMENDATION HERE,
DO WE HAVE THE FUNDS FOR IT RIGHT NOW TO A POINT WHERE IT WOULDN'T AFFECT IN OUR OPERATIONS? FOR THE STORMWATER, WE HAVE 2.8 MILLION OVER,
THAT'S OVER OUR 120 DAY OPERATING RESERVE THAT WE NEED TO HAVE ON HAND. 
          SO, I MEAN, IT WOULD SIGNIFICANTLY IMPACT THAT ACCOUNT AND LIMIT WHAT WE COULD DO FOR ANY
ISSUES THAT ARE DISCOVERED IMMEDIATELY NEEDING CORRECTING. BUT WE DO HAVE THE AVAILABLE FUNDS TO,
TO BE ABLE TO COVER THAT. 
          OKAY. AND SEE? IS THERE A WAY TO CREATE. IF WE GO WITH ONE AND TWO, THEN I WOULD GO TO KELLY AND ASK IF YOU COULD LOOK,
I, I WOULD WANT HER TO LOOK AT RQS FOR GRANT WRITING COMPANIES TO WRITE THE GRANT,
TO AIM FOR THE REMAINING PART THAT ISN'T BEING DONE. SO WE CAN PUSH THAT OUT THERE. 
          AND AT THE SAME TIME, CAN WE GET A STAIR STEPPED PRICING FOR GETTING THE REMAINING PART DONE OVER THE NEXT? I WOULD SAY NO MORE THAN THREE YEARS SO THAT WE CAN GET THE
ENTIRE CITY DONE IN A REASONABLE TIMELINE. 
          BUT BY LOOKING AT GENERAL FUNDS AND STUFF LIKE THAT WITH THE CITY,
WE CAN LOOK AT. 
          I REALLY LIKED THAT IDEA OF PUTTING AN IMPACT FEE IN THERE BY USING OPTIONS LIKE THAT TO
GET THE REMAINING MONEY THAT WE NEED TO ADDRESS THIS BECAUSE IT NEEDS TO BE ADDRESSED AS A WHOLE. 
          SO IF WE'RE GOING TO START WITH OPTION ONE AND TWO,
AND WE'RE ONLY GOING TO DO SIX NEIGHBORHOODS, WE NEED A PLAN IN PLACE FOR THE REMAINING NEIGHBORHOODS THAT ARE IMPACTED. 
          SO WE'VE GOT ONE THAT HAS A WATER TABLE WITH LIKE TEN HOUSES ON TOP,
ONE WHOSE HOME IS LIKE FLOODED CONSTANTLY AND CAN'T GET FLOOD INSURANCE. 
          I MEAN, THAT'S TWO NEIGHBORHOODS RIGHT THERE WITH MAJOR PROBLEMS. THAT LEAVES US FOUR MORE. SO WE NEED A PLAN IN PLACE FOR THE REMAINING PART OF THIS. 
          SO IS THAT POSSIBLE TO CREATE A THREE YEAR PLAN TO HIT UP THE REMAINING PIECES THAT ARE
NOT BEING LOOKED AT? I THINK THE CORRECT WAY TO GO WOULD BE TO MOVE FORWARD WITH THE OPTION ONE AND TWO,
IF THAT'S WHAT COUNCIL DECIDES TO DO, AND THEN HAVE A SEPARATE PROPOSAL DRAFTED TO FILL IN THE GAPS,
BECAUSE THERE'S GOING TO BE ADDITIONAL GAPS IN THERE THAT NEED TO BE ACCOUNTED FOR AS FAR AS WHAT'S NOT BEING COLLECTED AND WHAT IS COLLECTED. 
          AND SO WE'LL JUST NEED TO MAKE SURE WHERE THAT DIVIDING LINE IS BETWEEN WHAT WE'RE GOING
TO BE FUNDING AND WHAT WE'RE ASKING TO BE, I GUESS, A PROPOSAL TO BE BASED ON. AND WE AND DURING YOUR THE STAKEHOLDER COORDINATION
THAT SHOULD REVEAL THOSE OTHER NEIGHBORHOODS TOO, RIGHT. SO AT THAT POINT IN TIME, IF THERE'S TEN NEIGHBORHOODS THAT ARE FLOODING WE CAN WE
CAN COME UP WITH A PLAN AT THAT POINT IN TIME TO ADDRESS THOSE, THOSE NEEDS AS WELL. RIGHT? SO LET'S JUST SAY,
LIKE YOU HAVE RESIDENTS SHOWING UP FROM ALL OVER THE CITY AND YOU GET THIS LIST, 
          [00:55:06]
AND THEN YOU GUYS GO OUT AND DETERMINE WHICH ONE IS WORSE,
I GUESS. AND THEN AT THAT POINT IN TIME, WE CAN GET AN ESTIMATE FOR THOSE OTHER NEIGHBORHOODS TO BE ADDRESSED AS WELL. YEAH,
EXACTLY. I THINK THAT WOULD WORK OUT GREAT. AND THEN FOR THE GRANT THAT SHE'S SPEAKING OF, I GUESS, WHO WOULD BE FRED OR WHO WOULD BE RESPONSIBLE TO MAYBE LOOK INTO THAT? BECAUSE I THINK THAT WE CAN SAVE 75% OF THIS COST OF THE 4.7 MILLION. 
          THAT WOULD BE A LOT. AND WE CAN GET EVERYTHING DONE AT ONE TIME. 
          YEAH, THERE'S FIRMS OUT THERE. ME AND KELLY WORKED WITH SOME IN THE PAST THAT WILL
ACTUALLY APPLY AND DO GRANTS FOR YOU THAT THEY CAN KIND OF COMB THROUGH, YOU KNOW, SEE WHAT'S AVAILABLE OUT THERE AND HELP DRAFT THEM AND GET THEM GOING. 
          SOMETIMES THERE'S A MATCH, SOMETIMES THEY'RE NOT. 
          WE CAN FIND THROUGH THOSE DETAILS AND REACH OUT TO A GROUP OF FOLKS TO HELP US WRITE THOSE
TYPE OF GRANTS. 
          SO THAT'S THAT'S SOMETHING THAT WE CAN ACTUALLY ACCOMPLISH. 
          WE CAN JUST LOOK AT THE BUDGET AND SEE WHAT OUR BUDGET LOOKS LIKE,
BECAUSE THERE'S A FEE WITH IT, OBVIOUSLY, AND THAT WE CAN FIGURE OUT HOW TO GET ON BOARD WITH SOME,
SOME GRANT WRITING, NOT JUST FOR THIS, BUT FOR OTHER THINGS TOO, IN THE CITY. YEAH. AND WE AND I GUESS ALSO,
IS IT THE SAME FUNDS THAT'S PAYING FOR THIS WILL BE PAYING FOR WHATEVER IMPROVEMENTS THAT WE NEED TO MAKE AS WELL. THAT'S CORRECT. SO THAT FEE THAT WE CHARGE FOR THAT,
I MEAN, THAT'S KIND OF THAT'S WRITTEN INTO ORDINANCE. WE'RE AT THE MAXIMUM PER THE ORDINANCE FOR WHAT WE
CAN CHARGE FOR THAT FEE. 
          I CAN'T RECALL THE EXACT NUMBER OFF THE TOP OF MY HEAD,
BUT WE COULD POTENTIALLY LOOK AT THAT AGAIN. 
          I MEAN, THAT WOULD MEAN AN INCREASED COST TO THE RESIDENTS IF WE WANTED TO ADJUST THAT. 
          BUT WE CAN KIND OF FORECAST THE THE BUDGET BASED ON THE ANTICIPATED GROWTH AND WHAT THAT
FEE IS TO SEE WHAT THE SCHEDULE LOOKS LIKE FOR FUNDING SOME OF THESE PROJECTS. 
          SO WE CAN GO WITH OPTION ONE AND TWO, AND THEN BASICALLY CREATE A PLAN TO ADDRESS THE
WHOLE CITY IF NEED BE AT THAT POINT. 
          CORRECT? YEAH. AND THAT, THAT THAT FUND ALSO PAYS FOR YOUR DRAINAGE CREW AS WELL. 
          I'D MAKE SURE COUNCIL REALIZE THAT THAT ACTUALLY PAYS FOR THE DRAINAGE CREW THAT DOES
DRAINAGE IMPROVEMENTS AND STUFF WITH WITHIN THE CITY AS WELL. 
          THAT THAT WATER BILL FEE THAT TOMMY'S ALLUDING TO. 
          AND ALSO WHEN WE DO THESE STUDIES, IF SOME THINGS,
YOU KNOW, WE TALKED ABOUT THE, I'M SORRY, I'M TALKING A LOT ABOUT THIS, BUT I'VE JUST BEEN THERE,
DONE IT. 
          WHEN YOU DO THESE TYPE OF STUDIES, SOMETIMES IF HOMES ARE NOW GOING TO BE PUT INTO A
FLOODPLAIN, AFTER THIS IS SUBMITTAL IS MADE TO FEMA, THEY COULD BE PUT IN A FLOODPLAIN IN A ZONE A,
AND THEN THEY'RE DESTINED TO HAVE TO BUY FLOOD INSURANCE. 
          JUST KIND OF FYI, REALIZE THAT THAT IS AN ADDITIONAL THING THAT COULD THE RESIDENTS COULD
BE PUT IN BECAUSE OF THIS STUDY. 
          I'VE HAD PERSONAL EXPERIENCE WITH THAT, WHERE WE'VE DONE A MASTER DRAINAGE PLAN,
WE HAD TO GO IN AND AMEND THE FEMA MAP, AND THOSE RESIDENTS WERE NOW PUT INTO THAT, THAT ZONE. 
          SO JUST I'M JUST TRYING TO GIVE YOU KIND OF THE BIG PICTURE OF SOME OF THOSE THINGS THAT
COME DOWN THE ROAD WHEN THIS STUDY IS DONE. 
          YEAH. AND I THINK THAT THAT'S THAT, THAT'S NECESSARY. BECAUSE I WOULD HATE TO NOT KNOW I'M
IN A FLOOD ZONE AND NOT HAVE FLOOD INSURANCE. 
          AND WE DO FLOOD. SO I THINK THAT IS IMPORTANT FOR RESIDENTS TO ACTUALLY KNOW THAT THEY'RE
IN A FLOOD ZONE AS WELL. SO SORRY. 
          I JUST HAD A QUICK QUESTION ABOUT THE THE THE PAYMENT. 
          ARE THESE LIKE MILESTONE PAYMENTS OR DELIVERABLE LIKE OTHER PAYMENTS BASED ON MILESTONES
AND DELIVERABLES? OR IT'S JUST LIKE A MONTHLY PAYMENT REGARDLESS OF WHAT'S ACCOMPLISHED OR NOT. 
          NEED TO WORK OUT THE DETAILS. YEAH, WE'RE STILL BASED ON THE WAY COUNCIL GOES,
IS WHAT THAT'S THAT'S WHAT WE'RE GOING TO USE TO DETERMINE WHAT GOES INTO THE PROFESSIONAL SERVICES AGREEMENT. SO WE'LL FIGURE THAT OUT. 
          AND I MEAN, WE'LL DISCUSS WHETHER OR NOT THEY'RE MILESTONE BASED OR WHAT YOU KNOW,
PAY PER COMPLETION OF TASK, BASICALLY. SO WE'LL MAKE SURE THAT THAT THAT'S ALL COVERED IN THE SERVICES AGREEMENT. 
          JUST ONE QUESTION, TOMMY. WHAT DO YOU JUST FOR THE RESIDENTS BENEFIT,
SUMMARIZE THE BENEFIT OF HAVING THE MASTER DRAINAGE PLAN ONE AND TWO, TALK ABOUT ANY LIABILITY THAT WILL OCCUR AFTERWARDS,
WHETHER THAT'S ON THE CITY'S PART OR THE RESIDENTS. 
          THE LIABILITY PART KIND OF REMAINS TO BE SEEN,
BECAUSE A LOT OF THAT'S GOING TO BE DETERMINED BASED ON WHETHER THE THE ISSUES THAT ARE DISCOVERED ARE PUBLIC OR PRIVATE. SO THAT REMAINS TO BE SEEN. 
          THAT'S WHAT THE STUDY IS GOING TO SHOW US. WHAT NEEDS TO HAPPEN,
WHAT WE'RE YOU KNOW, HOW WATER IS MOVING THROUGH OUR CITY, THINGS LIKE THAT. SO ONCE WE IDENTIFY THOSE PROBLEMS AND WE KNOW WHETHER OR NOT THEY'RE PUBLIC OR PRIVATE,
WE'LL WORK WITH THE RESIDENTS THAT ARE AFFECTED TO MAKE SURE THAT THEY'RE EDUCATED ON WHAT'S HAPPENING AND WHY. BUT THE BENEFIT OF HAVING THIS MASTER DRAINAGE PLAN IS SO THAT
WE UNDERSTAND HOW THE FLOODPLAINS AND THE FLOOD WATERS AND CREEKS AND STREAMS AND EVERYTHING WORKS WITHIN OUR CITY,
IT HELPS US TO KIND OF BOLSTER AND OUR REVIEW PROCESS OF DEVELOPERS WHEN THEY COME IN AND THEY'RE HAVING TO PROVIDE US A DOWNSTREAM ASSESSMENT AND DRAINAGE CRITERIA,
YOU KNOW, THINGS LIKE THAT, 
          [01:00:01]
THE DIFFERENT DESIGN CRITERIA THAT THEY'RE HAVING TO MEET TO MAKE SURE THAT THEY ARE,
IN FACT MEETING THOSE. 
          SO IT'S A IT'S A LONG TERM DOCUMENT. I MEAN,
THAT NEEDS TO BE UPDATED PRETTY FREQUENTLY. 
          BUT IT JUST ENSURES THAT THAT THE FLOOD WATERS AND ANY KIND OF FLOODING HAZARDS ARE
MITIGATED BEFORE THEY HAPPEN. 
          SO IF WE DO NOT SECURE GRANT FUNDING FOR THIS,
THE CITY WILL HAVE TO PAY FOR IT. 
          HOW WILL THAT THEN TRANSLATE TO WHAT THE RESIDENTS,
WHAT THEIR RESPONSIBILITY WILL BE? BUT THAT KIND OF REMAINS TO BE SEEN AS WELL. I MEAN,
BECAUSE ONCE ONCE WE IDENTIFY, LIKE MR. GIBBS ALLUDED TO EARLIER, ONCE WE IDENTIFY A PROJECT,
IF IT'S AFFECTING PRIVATE RESIDENCES, THEN THAT PROJECT'S GOING TO HAVE TO BE CONSTRUCTED AT SOME POINT. THERE IS THAT
EXPECTATION THAT THAT THE FLOOD HAZARD IS MITIGATED. 
          SO WHETHER THAT BE THROUGH ADDITIONAL DRAINAGE FEES FEE RATE INCREASES IMPACT FEES,
THAT THAT'S GOING TO HAVE TO BE LOOKED AT ON, YOU KNOW, ONCE THE STUDY IS COMPLETED, IT'S GOING TO TELL US HOW WE NEED TO HOW WE'RE
GOING TO BE ABLE TO FUND THESE PROJECTS. BECAUSE RIGHT NOW THE THE FLAT RATE IS I MEAN, WE'VE BEEN COLLECTING THAT FLAT RATE SINCE 2017,
AND WE HAVE A FUND RESERVE OF $2.8 MILLION. 
          SO, I MEAN, WE'RE GOING TO HAVE TO REALLY LOOK AT THE FUNDING MECHANISMS FOR CORRECTING
THE ISSUES THAT THE PLAN SHOWS US. 
          SO ONE THING THAT WOULD HELP IS IF WE WOULD FOLLOW ORDINANCE 3537 A,
I KNOW WHEN WHEN THE DEVELOPERS COME UP HERE AND I ASK ABOUT THE RETAINING WALLS AND STUFF ON THE
PRIVATE RESIDENCY, EVERYONE'S LIKE, WE DON'T DO THAT, WE DO PUBLIC INFRASTRUCTURE. 
          EXCEPT WE DON'T. WE ACTUALLY DO REQUIRE THE PRIVATE PROPERTY. 
          THE SO IT SAYS THE LOT IMPROVEMENTS ON THE INDIVIDUAL RESIDENCE,
LOTS OF THE SUBDIVISION OR ADDITIONS AS REQUIRED IN THESE REGULATIONS. 
          SO WE DO REQUIRE ENSURING THAT THOSE THINGS ARE IN FACT DONE RIGHT FOR EACH INDIVIDUAL LOT. AND I THINK IF WE DID THAT, IT WOULD HELP SIGNIFICANTLY WITH THESE
INDIVIDUAL LOTS THAT ARE BEING IMPACTED BY THESE THINGS, BECAUSE IT WOULD MEAN THAT THE DEVELOPERS PUT THINGS IN PLACE
PROPERLY AND THEIR HOMES ARE PROTECTED. 
          SO I THINK IF WE CAN GOING FORWARD, MAKE SURE THAT WE ARE IN FACT DOING THAT,
BECAUSE ONE OF THE BIG PROBLEMS IS, IS WHILE WE HAVE THAT, WHEN WE GO DOWN TO I THINK IT'S 35,
39, I BELIEVE IS WHAT IT IS. 
          WHEN WE DO. YES. WHEN IT COMES TIME FOR THE INSPECTION,
WE DON'T INSPECT THAT PART. 
          WE REQUIRE IT, BUT THEN WE DON'T ACTUALLY EVER LOOK AT IT. 
          AND SO THAT'S SOMETHING WE NEED TO ADDRESS, AS WELL AS ENSURING THAT WE'RE INSPECTING
THOSE THINGS THAT WE'RE ARE REQUIRING. 
          AND AT THAT POINT, I THINK YOUR JOB WOULD BE MADE A LITTLE EASIER BECAUSE WE KNOW THAT THE
DRAINAGE WAS BEING APPROPRIATELY ADDRESSED. 
          AND MAYOR, I BELIEVE THIS IS NOT ON THE AGENDA TONIGHT TO VOTE ON,
BUT JUST TO GIVE DIRECTION IN TERMS OF WHERE WE GO ON THIS. 
          RIGHT? CORRECT. THE WAY THE RESOLUTION IS WRITTEN,
IT IT YOU CAN AUTHORIZE WHICHEVER OPTIONS OPTION OR OPTIONS THAT YOU THAT THE COUNCIL DESIRES, AND WE CAN MOVE FORWARD WITH GETTING THE CONSULTANT STARTED. 
          I WOULD START WITH THE SERVICES AGREEMENT AND THEN GET THEM STARTED MOVING FORWARD ON IT. 
          PERFECT. THANK YOU. SO JUST FOR CLARIFICATION,
THIS ITEM C.2 IS DISCUSSION ONLY ITEM, BUT YOU GUYS HAVE A CORRESPONDING ITEM M TO THAT YOU GUYS CAN TAKE ACTION ON AND SELECT THE WHATEVER OPTION. 
          SO YOU DO HAVE YOU DO HAVE THE ABILITY TO TAKE ACTION TONIGHT IF DESIRED. 
          SO WE CAN ADDRESS THAT DURING THE REGULAR MEETING. 
          CORRECT. ALL RIGHT. IS THERE ANY. ANY MORE QUESTIONS? ALL RIGHT. THANK YOU. THANK YOU. THANK YOU. THIS WILL MOVE US TO ITEM C.3 2025-276 PRESENTATION AND UPDATE REGARDING THE TIME FRAME FOR COMPLETION OF A UTILITY RATE
STUDY IN RELATION TO WIN AND QUARTERLY AVERAGING. 
          GOOD EVENING. MAYOR COUNCIL. TOMMY MAPP, DIRECTOR OF PUBLIC WORKS. AT THE LAST MEETING THE
THERE WAS AN ORDINANCE PRESENTED TO COUNCIL FOR TO IMPLEMENT W OR WQA OR WINTER QUARTERLY AVERAGING THAT WAS TABLED WITH THE RECOMMENDATION THAT WE BRING IT BACK AFTER A RATE STUDY
CAN BE PERFORMED. 
          SO I WANTED TO KIND OF GIVE YOU AN UPDATE ON THE TIMELINE OF WHAT WE'RE LOOKING AT FOR
ACTUALLY COMPLETING THE WINTER QUARTER AVERAGING OR THE UTILITY RATE STUDY. 
          [01:05:04]
I'M SORRY. AND SO THAT YOU GET A BETTER TIME FRAME OF WHAT THAT ACTUALLY LOOKS LIKE. 
          SO THAT'S JUST KIND OF SUMMING UP WHERE WE ARE NOW. 
          SO THE IMPACT FEES STUDY WAS SCHEDULED TO BE COMPLETED IN JANUARY 2026. 
          THAT'S SINCE BEEN PUSHED OUT DUE TO SOME LAWS THAT WERE ENACTED DURING THE 89TH
LEGISLATURE IN TEXAS. 
          SO NOW WE'RE LOOKING AT APPROXIMATELY FIVE MONTHS FROM TODAY TO COMPLETE THAT,
THAT'S GOING TO PUT THAT PORTION BEING COMPLETED SAY MARCH TIME FRAME WITH THE RATE STUDY, THEN NEEDING TO TAKE ABOUT 2 TO 3 MONTHS AFTER THAT. 
          SO WE'RE LOOKING AT AROUND MAY TO BE ABLE TO COMPLETE THAT. 
          SO THE UPDATED RATE STUDY IS GOING TO TAKE A LOOK AT THE COST OF SERVICE,
THE TRUE COST OF SERVICE OF WATER AND WASTEWATER SERVICES IN THE CITY, IT'S GOING TO MAKE SURE THAT WE CAN MAINTAIN THAT OPERATING RESERVE,
THAT WE NEED THE FUND BALANCE THAT WE NEED. 
          AND IT'S ALSO GOING TO MAKE SURE THAT WE CAN FUND THE DAILY OPERATIONS OF THE WATER AND
WASTEWATER SYSTEMS. SO WE'RE LOOKING AT FROM TODAY, AROUND SIX MONTHS TO BE ABLE TO COMPLETE THAT RATE STUDY. 
          I'M SORRY, NINE MONTHS. SO WE'VE GOT THE LAND USE ASSUMPTIONS THAT WE NEED TO FINALIZE THE
CAPITAL IMPROVEMENT PLANS. 
          WE'RE GOING TO GET THAT INTO THE HANDS OF OUR ENGINEERS THAT ARE COMPLETING THE WATER AND
WASTEWATER MASTER PLANS AND CAPITAL IMPROVEMENT IMPACT FEE STUDIES. 
          AND FROM THAT POINT FORWARD DUE TO THE NEW TIMELINE,
WE'RE LIKE I SAID, IT'S GOING TO IT'S GOING TO TAKE ABOUT SIX MONTHS, ALMOST A LITTLE OVER FIVE MONTHS TO TO COMPLETE THOSE STUDIES AND THOSE PLANS. 
          AND THEN THE RATE STUDY WILL TAKE THREE MONTHS AFTER THAT. SO WE'RE LOOKING,
I GUESS TONIGHT THE THE WINTER QUARTER AVERAGING ORDINANCE IS BACK ON THE AGENDA FOR CONSIDERATION. SO WE'LL BE SEEKING COUNCIL INPUT AND COUNCIL
DIRECTION MOVING FORWARD WITH THAT. 
          SO DO WE LEAVE THEM STRUCTURED AS THEY ARE NOW WITHOUT IMPLEMENTING THE WINTER QUARTERLY
AVERAGE WEIGHT FOR THE RATE STUDY OR TO JUST GO AHEAD AND IMPLEMENT WINTER QUARTER AVERAGING. SO SOME OF THE CONSIDERATIONS ARE,
YOU KNOW, WHEN DO WE IMPLEMENT IT. 
          WHAT MONTHS DO WE INCLUDE IN IT? IS IT A THREE MONTH OR FIVE MONTH DROP THE HIGHEST,
DROP THE LOWEST, AND THEN GET A, YOU KNOW, A THREE MONTH AVERAGE OUT OF THAT. 
          AND THEN HOW DO WE DO WE INCLUDE THE NON STANDARD SERVICE AGREEMENT CUSTOMERS THAT ARE IN
LIKE BEING SERVED WATER BY HOLYOKE AND MILLIGAN. 
          SO WITH THAT I'LL ANSWER ANY QUESTIONS. BUT AS I STATED,
THE THE ORDINANCE IS ON THE REGULAR AGENDA FOR CONSIDERATION. 
          GRANT. HAVE A QUESTION FOR YOU FOR THIS ITEM ON THE REGULAR AGENDA. 
          CAN WE WE CAN STILL I GUESS ALTER WHAT YOU WROTE FOR THE ORDINANCE,
CORRECT? YEAH, CERTAINLY. YOU GUYS COULD ADOPT IT AS IS. 
          IT'S JUST KIND OF THE MINE AND STAFF'S FIRST STAB AT IT. 
          OR YOU CAN, YOU KNOW, SOME OF THE THINGS THAT TOMMY BROUGHT UP,
YOU KNOW, WHAT DO YOU WANT THE QUARTER TO LOOK LIKE, YOU KNOW, HOW DO YOU WANT THE QUARTERLY AVERAGE TO BE ESTABLISHED? YOU WANT TO BE CITYWIDE
OR. YEAH, YOU GUYS CAN ADOPT IT AS IS OR WITH ANY AMENDMENTS. 
          OKAY. AND JUST DUE TO TIME, CAN WE HAVE THIS DISCUSSION DURING THE REGULAR MEETING? YEAH, CERTAINLY. SURE. OKAY. YEAH I THINK THAT WE WILL REVISIT THIS DURING THE REGULAR
MEETING. 
          OKAY. I THINK THAT'LL TAKE US TO C.4 PRESENTATION AND DISCUSSION REGARDING THE FISCAL YEAR
2025, 2023, 2024 2025 EXTERNAL AUDIT PRESENTED BY KELLY WILSON. 
          THANK YOU, MAYOR AND COUNCIL. LATE SPRING, STAFF ISSUED AN RFP FOR AUDIT SERVICES AND MAY
RECALL IN JULY COUNCIL APPROVED SUCH ENGAGEMENT THAT WE HAVE WITH PATTILLO,
BROWN AND HILL. 
          SINCE THAT ENGAGEMENT, WE HAVE STARTED INTERIM FIELD WORK WITH THE AUDITORS FOR FISCAL
YEAR 2025. 
          WE THOUGHT IT WOULD BE GOOD TO JUST COME HAVE THE AUDITOR,
JOHN MANNING, OUR PARTNER WITH PBH, TO COME AND PRESENT WHAT HAS BEEN DONE AND WHAT THE TIMELINE AND EXPECTATIONS GOING
FORWARD. 
          I'LL PASS IT ON TO JOHN. THANK YOU. KELLY. MAYOR AND COUNCIL,
THANK YOU FOR LETTING ME BE HERE. 
          I KIND OF ALWAYS LIKE TO SAY THAT WE WORK WITH FINANCE TO GET THE AUDIT DONE,
BUT WE REALLY ARE HERE TO SERVE THE COUNCIL. 
          AND WE THOUGHT WITH THIS BEING OUR FIRST YEAR,
THIS BEING THE CFO'S FIRST YEAR, THAT WE COULD JUST KIND OF GO OVER AN OVERVIEW OF WHAT WE WILL DO DURING THE AUDIT. I DON'T KNOW HOW FAMILIAR YOU ARE WITH WHAT WE DO,
AND JUST KIND OF GO OVER SOME OF THE HIGHLIGHTS OF THE THINGS THAT WE DO DURING THESE AUDITS AND JUST GIVE YOU A HEADS UP ON WHAT'S COMING. 
          SO AGAIN, MY NAME IS JOHN MANNING. I'M A PARTNER WITH PETILLO BROWN AND HILL,
AND WE WERE SELECTED WITH THE RFP TO PERFORM THE AUDIT. 
          I'M GOING TO GO OVER A FEW OF THESE THINGS, THE AUDIT PROCESS,
WE'LL BE LOOKING AT INTERNAL CONTROLS, RISK PREVENTION, THE OVERVIEW OF THE FINANCIAL STATEMENTS. 
          AND THEN IF YOU GUYS HAVE QUESTIONS AFTERWARDS,
I'LL BE GLAD TO ENTERTAIN THOSE. SO OUR AUDIT PROCESS IS SET UP INTO TWO PARTS. 
          [01:10:03]
IT'S CALLED PLANNING AND INTERIM OR PLANNING AND FIELD WORK AND PLANNING IS WHERE WE TAKE
CARE OF A LOT OF THE ISSUES WHERE WE DON'T NEED FINAL NUMBERS FOR SO WE CAN COME OUT EARLY AND GET A LOT OF THE INTERNAL CONTROL REVIEWS,
A LOT OF THE PROCESS DRIVEN PARTS OF OUR AUDIT COMPLETED BEFORE WE GET THE FINAL NUMBERS, WHERE THEN WE'RE DIVING IN AND MAKING SURE CASH IS CORRECT,
MAKING SURE DEBT IS CORRECT, AND LOOKING AT NUMBERS. SO IT'S KIND OF A TWO PRONGED ATTACK. 
          IT'S YOU KNOW, Y'ALL SEEN THE ACFR, IT'S OVER 100 PAGE DOCUMENT. 
          THERE'S A LOT OF NUMBERS IN THERE. THERE'S A LOT OF PROCESSES THAT ARE COVERED IN THERE.
SO SPLITTING THIS UP ALLOWS US TO GET THIS DONE IN A TIMELY FASHION. 
          SO THE FIRST PART WE CALL THIS PLANNING OR INTERIM WORK. 
          AND WE DID THAT IN SEPTEMBER OF THIS YEAR. WE HAD THREE AUDITORS OUT HERE WITH A MANAGER
AND A PARTNER. 
          WE WERE OUT HERE FOR A WHOLE WEEK. WHAT WE WERE LOOKING AT,
THERE WERE INTERNAL CONTROLS. 
          WE WERE DOING A RISK ASSESSMENT OVER DIFFERENT THINGS THAT THE CITY HAS. 
          WE DID SOME PRELIMINARY TEST WORK WHERE WE LOOKED AT LAST YEAR'S ACFR,
LOOKED AT PROCESSES, LOOKED AT THINGS THAT THE CITIES ARE DOING AND EVALUATING THOSE. 
          WE ALSO DID A LOT OF INTERNAL CONTROL REVIEWS WITH WITH DIFFERENT CITY PERSONNEL. 
          FIELD WORK, WHICH IS WHAT WE'LL DO IN THE SECOND PHASE OF OUR AUDIT PROCESS,
WILL BE IN JANUARY OF 26. 
          THAT WILL HAVE TWO AUDITORS OUT HERE FOR, OFF AND ON FOR FOUR WEEKS WITH THE MANAGER AND
PARTNER OVERSEEING THOSE EFFORTS. 
          AND WHAT ARE WE DOING AT THAT PART? THAT'S WHEN WE START DIVING INTO THE NUMBERS WHERE THE
FINANCE DEPARTMENT WILL SAY, OKAY, CASH IS X MILLION DOLLARS. WE GO THROUGH AND MAKE SURE THAT THOSE NUMBERS ARE
CORRECT. 
          WE MAKE SURE YOUR REVENUES ARE RIGHT, SALES TAX,
PROPERTY TAXES. 
          BECAUSE BY THEN WE'LL HAVE A SEPTEMBER 30TH GENERAL LEDGER,
AND WE'LL BE ABLE TO TO LOOK AT THE NUMBERS AND BE ABLE TO DO OUR TEST WORK THERE. 
          WE WILL ALSO THEN COMPLETE THE SINGLE AUDIT,
WHICH IS IF YOU HAVE OVER $750,000 OF FEDERAL FUNDS THAT YOU'VE SPENT, WE HAVE TO TEST THOSE PROGRAMS AND MAKE SURE THAT THEY'RE BEING SPENT IN COMPLIANCE WITH
THE GRANT AGREEMENT. THE RESULTS, LIKE WHAT HAPPENS WHEN WE'RE DONE, IS WE WILL ISSUE AN INDEPENDENT AUDITORS REPORT. 
          AND THE KEY POINTS IN THAT REPORT, THERE'LL BE THREE PAGES UP IN THE FRONT. 
          IT'LL SAY THAT YOU GUYS COUNCIL THE CITY IS RESPONSIBLE FOR FINANCIAL STATEMENTS. 
          THEY NEED TO BE THE AUDIT NEEDS TO BE PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING
STANDARDS AND GENERALLY ACCEPTED AUDITING STANDARDS. 
          AND WE WILL PRESENT THAT FINAL ACFR AND THE SINGLE AUDIT TO COUNCIL AT THE MARCH 2026
MEETING. 
          SO THAT KIND OF GIVES YOU A TIMELINE. INTERIM SEPTEMBER,
FINAL FIELD WORK JANUARY, BRING THE ACFR TO THE COUNCIL IN 26. 
          OUR RESPONSIBILITY IS TO OFFER REASONABLE ASSURANCE THAT THE FINANCIAL STATEMENTS ARE
CORRECT. 
          WE CAN'T OFFER ABSOLUTE ASSURANCE BECAUSE WE CANNOT LOOK AT EVERY SINGLE TRANSACTION AND
EVERY SINGLE PIECE OF THE FINANCIAL PUZZLE THAT THE CITY HAS. WE HAVE TO LOOK AT LIMITED ITEMS SO WE CAN GO THROUGH THOSE AND OFFER WHAT WE CALL
REASONABLE ASSURANCE ON THE FINANCIAL STATEMENTS. 
          WE WILL ALSO OFFER AN OPINION ON HOW YOU SPENT YOUR FEDERAL FUNDS AS WELL. 
          IF WE DO HAVE ANY MATERIAL MISSTATEMENTS OR NONCOMPLIANCE,
WE WILL HAVE TO DISCUSS THOSE WITH Y'ALL SHOULD WE FIND ANY OF THOSE, BUT WE'RE NOT QUITE THERE YET. AS WE DO OUR INTERNAL CONTROLS,
IF WE SEE THERE'S WEAKNESSES, WHAT WE DO IS WE CHANGE OUR TEST WORK TO MAKE SURE THAT IF THERE ARE LOW CONTROLS,
THAT WE DO MORE WORK THERE. 
          IF THERE ARE VERY GOOD INTERNAL CONTROLS, WE CAN BACK OFF AND DO LESS WORK AND RELY ON THE
CONTROLS THAT THE CITY HAS IN PLACE. 
          AND AGAIN, IF WE IF WE DO HAVE ANY, YOU KNOW,
IDENTIFIED MISAPPROPRIATIONS, WE WILL BE REQUIRED TO DOCUMENT THAT WITH YOU ALL AND DISCUSS THAT WITH YOU ALL AS WELL. Y'ALL'S RESPONSIBILITY. 
          Y'ALL ARE THE ONES THAT ARE KEEPING UP WITH THE FINANCIALS. IT'S NOT US. 
          WE HELP PREPARE THE ACFR BUT YOU GUYS KEEP UP WITH THE DAY TO DAY TRANSACTIONS AND
BALANCES AND THINGS OF THAT NATURE. 
          YOU GUYS ARE ALSO RESPONSIBLE FOR BEING IN COMPLIANCE WITH WITH GRANTS. 
          THAT'S THAT'S NOT OUR RESPONSIBILITY. IF YOU ARE SPENDING ARPA MONEY,
YOU'RE SUPPOSED TO BE SPENDING THAT IN LINE WITH WITH WHAT THE COMPLIANCE REQUIREMENT SAYS. AND Y'ALL ARE ALSO THERE TO ESTABLISH AND MAINTAIN INTERNAL CONTROLS. 
          ALL WE CAN DO IS TEST THEM. WE CAN'T RECOMMEND THEM BECAUSE THEN WE JEOPARDIZE OUR
INDEPENDENCE TO THE TO THE CITY. 
          ONE THING THAT WE ALWAYS HAVE TO LOOK AT IS MANAGEMENT OVERRIDE OF CONTROLS,
BECAUSE THAT'S A THAT'S AN AUDIT RISK EVERYWHERE WE GO WHERE CAN SOMEBODY OVERRUN SOMEBODY AND JUST GET TRANSACTIONS, GET BOOKED A CERTAIN WAY,
WE HAVE TO TEST FOR THAT. 
          THROUGH THAT WE DO WE PERFORM INQUIRIES OF OF MANAGEMENT. 
          WE ALSO TALKED TO OTHER PEOPLE THROUGHOUT THE CITY AND GIVE THEM THE CHANCE TO TALK ABOUT
WHAT WHAT PROCESSES THEY DO. 
          IF THERE'S ANYTHING THAT THEY FEEL UNCOMFORTABLE IS GOING ON,
WE CAN TALK TO THEM ABOUT THAT, AND IT GIVES THEM KIND OF A FORUM TO SAY, HEY, THIS IS HAPPENING, AND THEN WE CAN GO THROUGH AND DISCUSS THAT WITH WITH THE CITY AND MAKE SURE
THAT WE ADDRESS THOSE THROUGH OUR AUDIT PROCESSES. 
          [01:15:01]
FOR OUR INTERNAL CONTROL REVIEWS, THE THING WE TRY TO DO FIRST IS UNDERSTAND THE CITY. 
          WHAT DO YOU HAVE? HOW MANY PEOPLE DO YOU HAVE? WHERE ARE YOUR PROCESSES? ARE THEY CENTRALIZED? ARE THEY SEGREGATED? AND HAS THERE BEEN ANY SIGNIFICANT TURNOVER IN KEY AREAS? WE ALSO CONSIDER EACH UNIQUE AREA. WE LOOK AT CENTRALIZED CASH RECEIPTS. 
          WE LOOK AT THE PIDS, WE ALL JUST TALKED ABOUT THOSE EARLIER. 
          THERE ARE SOME SPECIFIC THINGS THAT MONEYS CAN AND CAN'T BE SPENT. 
          THE WAY THEY'RE PRESENTING THE FINANCIALS IS A LITTLE BIT MORE DIFFICULT THAN OTHER PARTS
OF THE FINANCIALS. 
          WE LOOK AT PAYROLL, WHICH IS BY FAR YOUR LARGEST EXPENSE. 
          WE LOOK AT YOUR PURCHASING PROCESSES AND AP TO MAKE SURE THAT IF THERE ARE REQUIRED
DOCUMENTS THAT THAT NEED TO BE THERE BEFORE A PURCHASE GETS MADE, THAT THOSE THINGS ARE THERE. WE ALSO SPEND A LOT OF TIME ON CAPITAL ASSETS JUST BECAUSE
THERE'S SUCH A LARGE NUMBER. 
          THEN WE LOOK AT THE BIG PICTURE AND WE IF WE LOOK AT HOW THESE INTERNAL CONTROL REVIEWS
AFFECT WHAT WE THINK COULD HAPPEN AND SEE IF THERE'S ANY RISK THERE WHERE THERE'S A POTENTIAL THAT A NUMBER COULD BE MISSTATED. SO JUST KIND OF A PROCESS WHERE WE TALK TO
PEOPLE, LOOK AT THE NUMBERS, AND MAKE SURE WE DESIGN OUR AUDIT TO COMPENSATE FOR BOTH. 
          AS FAR AS HOW WE DO THESE INTERNAL CONTROL REVIEWS,
WE DID A LOT OF THEM WHILE WE WERE HERE. 
          WE FEEL THAT THEY'RE BETTER IN PERSON THAN TRYING TO DO THEM OVER THE PHONE OR THROUGH A
TEAM'S CALL. WE SEPARATE THOSE RELATED PROCESSES. 
          SO WE WE LOOK AT SOMEONE THAT DOES WATER BILLING,
WE LOOK AT SOMEBODY THAT HANDLES CAPITAL ASSETS. 
          WE LOOK AT SOMEBODY THAT HANDLES CASH RECEIPTS. 
          SO WE LOOK AT EACH KEY AREA AND INTERVIEW PEOPLE IN THOSE AREAS TO MAKE SURE THAT THERE
ARE CONTROLS IN PLACE, AND THAT WE THINK THAT THERE'S A PRETTY GOOD CHANCE THAT THE NUMBERS THAT ARE GOING INTO
THE GENERAL LEDGER ARE CORRECT. 
          THE OTHER THING IS, THE FIRST YEAR IS ALWAYS DIFFICULT BECAUSE EVEN THOUGH THE CITY HAS
THE SAME REVENUE LINE ITEMS AS A LOT OF OTHER CITIES, A LOT OF THE PROCESS THAT YOU GUYS DO ARE DIFFERENT THAN OTHER CITIES. SO WE HAVE TO LEARN
AND UNDERSTAND THOSE. BUT AFTER YEAR ONE, WHAT WE START DOING IS WE START FOCUSING ON DIFFERENT PARTS OF THE FINANCIAL STATEMENTS IN
A LITTLE BIT MORE DETAIL. 
          SO ONE YEAR WE CAN HIT CAPITAL ASSETS REALLY HEAVY. 
          ONE YEAR WE CAN HIT EXPENDITURES REALLY HEAVY,
P CARDS, DIFFERENT THINGS LIKE THAT. 
          SO SO KEEPING US FOR A FIVE YEAR ENGAGEMENT DOES START YIELDING SOME EFFICIENCIES IN BEING
ABLE TO LOOK AT AREAS IN MORE DETAIL WHILE MAINTAINING A STABLE SET OF FEES. SO WITH THAT SO FAR AS FAR AS OUR INTERVIEWS WENT,
WE HAVE NOT HEARD ANYTHING OUT OF THE ORDINARY OR EVERYBODY THAT WE INTERVIEWED WAS WAS VERY PREPARED. 
          THEY WERE VERY DILIGENT IN MAKING SURE THAT WE GOT WHAT WE NEEDED. AND AND NOTHING
MATERIAL HAS COME OUT OF THOSE CONVERSATIONS AS FAR AS THE REVIEW OF LAST YEAR'S FINANCIAL STATEMENTS. WE DID SEE WHERE ALL OF THE ARPA MONEY WAS PUT INTO REVENUE,
AND REALLY, THAT SHOULD HAVE BEEN PULLED OUT AND CALLED DEFERRED REVENUE. 
          SO ANYTIME YOU GET A GRANT, ESPECIALLY MOST GRANTS,
YOU SPEND, SUBMIT A REQUEST FOR REIMBURSEMENT AND THEN THEY GIVE YOU THE MONEY BACK. 
          ARPA WAS DIFFERENT. THEY JUST STARTED DOLING OUT LARGE CHUNKS OF MONEY AND KEPT CHANGING
WHAT YOU CAN AND CAN'T SPEND IT ON THROUGHOUT THE PROCESS. 
          SO A LOT OF AUDITORS AND MANAGEMENT SAID, KIND OF,
WE CAN SPEND THIS ON WHATEVER. 
          SO THEY JUST PUT IT INTO REVENUE. AND REALLY WHAT SHOULD HAVE HAPPENED IS IT SHOULD HAVE
BEEN PUT INTO CASH AND WHAT WE CALL DEFERRED REVENUE AND ONLY RECOGNIZED AS REVENUE AS YOU SPEND IT. SO THAT CHANGE WILL BE REFLECTED IN THIS YEAR'S ACFR. 
          THE OTHER THING THAT WE'VE NOTED WAS, I THINK,
MISS TODD, YOU WERE TALKING ABOUT THESE IMPACT FEES AND WHERE THOSE FUNDS ARE THERE IN THERE. BUT WHAT WAS HAPPENING IS THE PREVIOUS FINANCIAL SYSTEM WAS COUNTING EVERYTHING IN
WHAT WE CALL UNRESERVED, WHEN THOSE IMPACT FEES SHOULD BE DOWN IN FUND BALANCE AND CALLED RESTRICTED. 
          SO YOU CAN SEE THAT THERE'S MONEY THERE, BUT YOU CAN'T JUST DO WHATEVER YOU WANT WITH IT. 
          THERE ARE RESTRICTIONS ON THOSE FUNDS. AND SO THAT WON'T REQUIRE ANYTHING OTHER THAN
TESTING AND DOING THE ALLOCATIONS FOR NET NET ASSETS. AND WE CAN TALK ABOUT THAT AS THE AUDIT GETS COMPLETED. 
          WE CAN SHOW YOU WHAT HOW IT LOOKS DIFFERENT AND WHAT IT WAS THERE FOR. 
          SO THAT'S WE'VE REALLY WENT THROUGH THE ACFR PRETTY HEAVY. 
          IT'S GOOD. AND I CAN TELL YOU THIS, WE'VE WORKED WITH KELLY BEFORE,
THE AMOUNT OF ITEMS THAT WE ASK FOR IS TREMENDOUS. 
          AND WE HAVE AN ENGAGEMENT ORGANIZER, WHICH IS A SYSTEM WHERE WE WE ASK FOR ALL THESE
THINGS AND THEY PUT THEM IN THERE AND WE CAN PULL THEM OUT AND PUT THEM IN OUR WORKPAPERS START TESTING. WE REALLY GOT A GOOD JUMP ON THIS AUDIT. 
          FIRST YEAR ONES ALWAYS ARE HARD JUST BECAUSE WE'RE NOT FAMILIAR WITH EVERYTHING THAT Y'ALL
DO, BUT THEY REALLY MADE A DILIGENT EFFORT TO GET EVERYTHING IN. 
          THE THINGS THAT WE'VE LOOKED AT SO FAR ARE IN REALLY GOOD WORKING ORDER. 
          STAFF'S BEEN SUPER RESPONSIVE. EVERYBODY'S GETTING BACK TO US ON TIME,
SO WE REALLY ANTICIPATE A GOOD AUDIT. 
          AND YOU KNOW, IF SOMETHING DOES COME UP, YOU KNOW,
AGAIN WE WORK WITH THEM BUT WE WORK FOR THE COUNCIL. 
          [01:20:06]
SO IF WE FIND ANYTHING WE WILL MAKE SURE THAT WE REPORT THOSE THINGS TO YOU. 
          AND WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS I CAN TALK ABOUT AUDITS FOR HOURS IF
YOU WOULD LIKE, BUT I JUST KIND OF WANTED TO GIVE YOU JUST AN OVERVIEW AND JUST KIND OF WANTED TO
INTRODUCE MYSELF AND MAKE SURE THAT YOU KNEW THAT, THAT YOU WERE IN GOOD HANDS AND THAT WE ARE WORKING DILIGENTLY TO GET YOU QUALITY
FINANCIAL STATEMENTS ON TIME. 
          SO I DO HAVE A QUESTION ABOUT THE ARPA MONEY. 
          A RESIDENT HAD SHOWN US, AND THEN I WENT AND LOOKED AT IT ON THE FEDERAL WEBSITE. 
          IT SHOWS THE MONEY THAT WAS ALLOTTED TO US AND THEN AND IT SHOWS IT FOR ALL THE CITIES. 
          AND THEN IT WILL SHOW HOW MUCH WAS SPENT. OUR SHOWS FULLY SPENT. 
          BUT OUR LAST INVESTMENT, I GUESS THE MONEY IS INVESTED BECAUSE IT'S ON THE INVESTMENT
PORTFOLIO SHOWS LIKE $606,000 THAT WE STILL HAVE OF ARPA MONEY SITTING IN AN INVESTMENT ACCOUNT. 
          SO HOW DO WE HAVE $606,000 SITTING IN AN INVESTMENT ACCOUNT WHEN IT'S REPORTED TO THE
FEDERAL GOVERNMENT THAT IT'S BEEN SPENT? OKAY. WITH ARPA, WE HAVE SEEN I'M IMAGINING WHAT'S HAPPENING THERE IS THAT THERE WAS AN
ERROR ON THE SUBMISSION FOR WHAT'S BEEN SPENT. 
          I THINK THERE ARE TWO COLUMNS. THERE'S A YOU HAVE TO HAVE IT OBLIGATED BY DECEMBER OF 24. 
          SO THERE'S AN OBLIGATION NUMBER WHICH IS ESSENTIALLY YOUR TOTAL. 
          THEN A LOT OF TIMES PEOPLE TYPE IN THAT SAME NUMBER UNDER CUMULATIVE EXPENDITURES,
INSTEAD OF THE NUMBER OF EXPENDITURES THAT HAVE BEEN SPENT YEAR TO DATE. SO THAT IS EASILY CORRECTABLE IF THERE IS MONEY. 
          MY UNDERSTANDING IS IF THERE'S MONEY LEFT, AND I THINK WHAT WE DO AND WE'VE HAD TO DO THIS
WITH OTHER ENTITIES AS WELL, BECAUSE AGAIN, IT'S LIKE, HERE'S $10 MILLION. 
          YOU CAN SPEND IT ON THIS A WEEK LATER. OH NO,
YOU CAN'T SPEND ON THAT. YOU NEED TO DO THIS. SO I THINK WHAT NEEDS TO HAPPEN IS WE CAN LOOK AT HOW MUCH HAS BEEN SPENT, HOW MUCH IS LEFT,
AND JUST MAKE SURE THAT AN AMENDED REPORT IS FILED AND THEN THAT SHOULD BE FINE. 
          THEY'VE HAD A LOT OF THOSE. OKAY, BECAUSE I WAS ALSO LIKE TRYING TO ADD UP ALL THE
DIFFERENT ORDINANCES THAT WE'VE DONE, RESOLUTIONS FOR SPENDING THE MONEY FOR THE ARPA SPECIFICALLY. 
          AND THAT'S BEEN A LITTLE WEIRD. FIVE DIFFERENT WAYS,
FIVE DIFFERENT NUMBERS. 
          NONE OF THEM MATCH WHAT'S LEFT IN THE ACCOUNT. 
          AND SO IS THAT SOMETHING IN YOUR REPORT LIKE YOU'LL HAVE KIND OF LIKE THAT KIND OF A
BREAKDOWN SO THAT IT'S BETTER TO UNDERSTAND. 
          IN PARTICULAR WITH A NEW ENTITY THAT'S KIND OF MID ARPA WHAT WE LIKE TO DO IS WE CAN GO
FIND WHAT YOUR ORIGINAL AWARD IS FOR. 
          I'M JUST ROUNDING. LET'S JUST SAY IT'S 5 MILLION OKAY. 
          THEN WHAT WE DO IS EVERY CFDA THAT'S BEEN ISSUED SINCE IS WE ADD UP ALL THOSE
EXPENDITURES, AND THEN WE LOOK AND SEE EITHER WHAT'S LEFT AND MAKE SURE THAT ONCE ALL THE MONEY IS
SPENT, THAT IF YOU TOOK EVERY CFDA AND ADDED IT UP,
IT SHOULD MATCH WHAT YOUR AWARD WAS. 
          OKAY. SO BECAUSE THERE'S THE OTHER THING IS LIKE A LOT OF TIMES WHAT ENDS UP HAPPENING AND
I DON'T KNOW IF THIS IS THE CASE HERE, BUT YOU MAY PASS AN ORDINANCE TO DO A PROJECT,
PART OF IT MAY BE FROM ARPA AND PART OF IT MAY BE PUBLICLY FUNDED. 
          SO SOMETIMES THERE GETS TO BE SOME CONFUSION ABOUT WHAT WAS ACTUALLY SPENT THAT'S ARPA AND
WHAT WAS REALLY SPENT THAT WAS OURS. 
          BECAUSE SOME OF THOSE YOU CAN'T REALLY DO THE WHOLE PROJECT JUST WITH ARPA. 
          YOU KIND OF MIX IT WITH MONEY THAT YOU ALREADY HAVE. SO THAT IS ONE OF THE THINGS THAT WE
HAVE ON OUR LIST. 
          WE CAN'T DO THAT YET BECAUSE WE DON'T HAVE THE 9/30 FINANCIAL STATEMENTS. 
          BUT WHEN WE DO, THAT IS SOMETHING THAT WE WILL MAKE SURE WE HAVE TO LOOK AT THAT. 
          WOULD IT BE POSSIBLE? AND I KNOW IT'S JUST YOU OVER THERE TO PULL THOSE ORDINANCES AND
RESOLUTIONS WHERE I GUESS THEY'D BE MOSTLY RESOLUTIONS WHERE COUNCIL HAS VOTED IN WAYS THAT WE'RE SPENDING THE ARPA MONEY SO THAT IT CAN BE COMPARED,
BECAUSE THEY DO CLARIFY OUR ARPA IN THOSE RESOLUTIONS. BUT MY CONCERN IS US SAYING WE'RE SPENDING A CERTAIN AMOUNT IN
A IN AN AREA. AND THEN IT'S NOT IT'S NOT, IT DOESN'T LOOK IT. 
          BUT AGAIN, I'M NOT A FINANCIAL PERSON. SO IT WOULD JUST BE COMFORTING TO KNOW THAT IT'S
SOMETHING THAT, WHILE YOU'RE LOOKING AT IT, IF WE CAN PULL THOSE AND COMPARE THEM JUST TO MAKE SURE THAT
WE'VE SPENT THE WAY, WE'VE PASSED A RESOLUTION FOR TO SAY WE'RE SPENDING IT. 
          AND AND THAT WOULD ACTUALLY BE SUPER HELPFUL IF YOU ALL COULD PULL THAT. 
          BUT WE DON'T HAVE TO GO DIG AROUND AND FIND IT AND WE CAN LOOK THROUGH. 
          AND IF THERE'S IF THEY DON'T ADD UP, THEN WE CAN LOOK IN TO SEE WHAT HAPPENED. 
          THAT'D BE GREAT. YEAH. IS THERE A SPEND DATE FOR THE ARPA FUNDS? DO YOU KNOW, IS THERE A SPEND DATE? LIKE I KNOW THAT? 
          [01:25:01]
I KNOW THAT THERE WAS AN OBLIGATION DATE FOR DECEMBER OF 24,
BUT IS THERE A DATE WHERE THAT MONEY HAS TO BE SPENT? I KNOW WE BASICALLY ALLOCATED IT FOR A REASON. 
          THERE IS, ISN'T IT? DECEMBER OF 26. 27. OKAY. 
          I THINK THERE WAS SO MUCH MONEY. THEY ORIGINALLY HAD A DATE. THEY KIND OF EXTENDED IT A
LITTLE BIT MORE BECAUSE IT'S SOME OF THESE WERE FOR INFRASTRUCTURE PROJECTS, WHICH JUST THEY TAKE SO LONG. YEAH. AND I WANT TO THANK KELLY AND THE GROUP TO COME IN. YOU KNOW, THIS IS SOMETHING THAT ME AND KELLY TALKED ABOUT,
YOU KNOW, EARLY IN THE PROCESS. 
          WE GOT A NEW AUDITOR. OBVIOUSLY, WE WANT THEM TO COME IN AND REALLY JUST KIND OF WALK THE
COUNCIL THROUGH THAT PROCESS. 
          TYPICALLY THIS COMES DUMPED ON YOUR LAP AROUND THE MARCH TIME FRAME AND YOU'RE LIKE,
OKAY, WHAT IS GOING ON HERE WITH ALL THIS STUFF? BUT I REALLY APPRECIATE THEM COMING IN AND
KELLY AND KIND OF GETTING THEM UP THERE AND WALK THE COUNCIL THROUGH THESE DIFFERENT PHASES OF THE AUDIT. SO THE COUNCIL HAS THE OPPORTUNITY TO BE KIND OF HEAR WHAT WE GOT
GOING ON AND BEING TRANSPARENT WITH THE PROCESS FOR, FOR EVERYBODY. THIS IS OUR ANNUAL AUDIT, OBVIOUSLY,
BUT THIS IS JUST SOMETHING WE WANTED TO PROVIDE TO COUNCIL AND THE RESIDENTS TO SHOW SOME TRANSPARENCY ON OUR AUDITING PROCESS WITH EVERYBODY. 
          YEAH. AND IF IF YOU'VE HIGHLIGHTED THAT, MISS TODD,
WE WILL WE WILL MAKE SURE THAT WE RECONCILE THOSE, WE HAVE TO, WHETHER YOU ASK US OR NOT. SO YEAH,
TWO BIRDS WITH ONE STONE. 
          SO YEAH, THANK YOU. AND THANK KELLY FOR THE TRANSPARENCY AND YOU KNOW,
HELPING US THROUGH THIS PROCESS FOR WE CAN UNDERSTAND WHAT'S AT STAKE HERE. 
          SO THANK YOU BOTH. GREAT. THANK YOU ALL FOR THE TIME. 
          THANK YOU. THANK YOU. I ALSO WANT TO THANK KELLY. 
          IN THE SHORT TIME THAT I'VE BEEN UP HERE, WE'VE GONE THROUGH SEVERAL PEOPLE IN YOUR IN
YOUR ROLE. 
          ONE, I THINK, LASTED THREE WEEKS. SO I APPRECIATE YOU WALKING INTO THIS SEEING THE STAFF
AND I MEAN, 48 HOURS INTO BEING, YOU KNOW, SUBSTITUTE CITY MANAGER AND BAM,
LIKE, THERE'S LIKE, THIS WHOLE NEW PLAN IN PLACE FOR HOW WE'RE GOING TO DO FINANCES AND ALL OF THAT. 
          AND IT WAS SO REFRESHING TO SEE THAT THAT YOU CAME IN,
YOU SAW IT, AND YOU JUST ROLLED UP YOUR SLEEVES. 
          LIKE, I'M GOING TO GET THIS DONE. AND THEN THE TWO OF YOU IN 48 HOURS,
KNOCKED OUT AT AN AMAZING PLAN FOR HOW WE CAN GET THINGS TO GO IN A BETTER DIRECTION IN THE CITY. SO I APPRECIATE ALL THE WORK THAT'S GONE INTO THAT. 
          ABSOLUTELY. ALL RIGHT. THANK YOU SO MUCH. THANK YOU MAYOR. 
          THANK YOU. COUNCIL. ALL RIGHT. SO I AM GOING TO WE'RE NOT GOING TO GO INTO THE WE'RE NOT
GOING TO GO INTO EXECUTIVE SESSION. 
          AND AT THIS TIME, I AM GOING TO ENTERTAIN A MOTION TO ADJOURN. 
          YOUR HONOR, I'LL MAKE THAT MOTION TO ADJOURN. I'LL SECOND. 
          ALL IN FAVOR, SAY AYE. AYE ANY NAYS? THE TIME IS 6:33. 
          WE'RE GOING TO TAKE A A 15 MINUTE RECESS.
* This transcript was compiled from uncorrected Closed Captioning.