[00:00:01] >> TODAY IS MONDAY, NOVEMBER 10TH, 2025. [A. CALL TO ORDER-MAYOR] THE TIME IS 5:05, AND I CALL THIS MEETING TO ORDER. WE'LL DO A ROLL CALL. MS. DAVID-GRAVES IS NOT HERE YET. MS. TODD. >> PRESENT. >> MR. JOHNSON. >> PRESENT. >> MR. WASHINGTON IS RUNNING LATE. MR. GERFERS WON'T BE HERE TODAY. MR. DEFFIBAUGH. >> HERE. >> MS. LONG. >> HERE. >> WE HAVE A QUORUM, AND THAT WILL GET US MOVE TO OUR WORK SESSION ITEM C1, 2025, PRESENTATION, DISCUSSION OF PAID POLICY PRESENTED BY KELLY WILSON. >> THANK YOU, MAYOR AND COUNCIL. IT'S BEEN A WHILE I GUESS. TONIGHT, WE'RE PRESENTING TO YOU FOR YOUR FEEDBACK A PID POLICY WITH THE INTENT THAT IT CAN PROVIDE A PURPOSE. IT OUTLINES THE PROCESS THAT WE WOULD DO WITH A PID, AS WELL AS THE REQUIREMENTS AND THE EXPECTATIONS OF DEVELOPERS IF THEY WERE TO PETITION FOR A PID WITHIN OUR CITY LIMITS OR WITHIN THE ETJ. I WILL BE PASSING THIS ON TO ABDI, WHO WILL BE PRESENTING THIS PRESENTATION AND ANSWERING ANY OF YOUR QUESTIONS. WE'RE JUST LOOKING FOR A FEEDBACK SO THAT WE COULD HOPEFULLY GET A PID POLICY ADOPTED BEFORE WE LIFT THE MORATORIUM. >> GOOD AFTERNOON, MAYOR AND COUNCIL. ABDI YASSIN WITH MUNICAP, YOUR PID ADMINISTRATOR. KELLY, THANK YOU. YOU HAVE BEFORE YOU A PROPOSED PID POLICY THAT THE CITY TEAM WITH KELLY'S LEAD WAS ABLE PUT TOGETHER. THE OBJECTIVE OF THE POLICY IS TO BASICALLY STREAMLINE THE PROCESS OF CREATING NEW PIDS IN THE FUTURE, MAKING SURE THAT THE CITY HAS AN OPPORTUNITY TO VET THE POTENTIAL DEVELOPERS THAT WANT TO BE A PARTNER WITH THE CITY, PUT TOGETHER A PROCESS WHEREBY EVERY DEVELOPER HAS TO GO THROUGH TO MAKE SURE THAT THE CITY HAS BEEN GIVEN SUFFICIENT INFORMATION, TIME, AND BASICALLY, EXPLANATION AND INPUTS TO DETERMINE WHETHER OR NOT THAT DEVELOPMENT MAKES SENSE, THAT DEVELOPMENT IS CONSISTENT WITH THE OVERALL, BASICALLY, OBJECTIVES THAT THE CITY HAS SET. A PID IS GOVERNED PRIMARILY BY CHAPTER 3 OF THE TEXAS LOCAL GOVERNMENT CODE, AND IT BASICALLY IS A GREAT TOOL WHEN USED PROPERLY. IT ALLOWS A CITY TO PROVIDE ASSISTANCE TO A DEVELOPMENT WITHOUT [F. PUBLIC APPEARANCE] PUTTING ADDITIONAL BURDEN ON THE EXISTING CITY FINANCES AND EXISTING CITY OPERATIONS. A PID ESTABLISHED FOR A DEFINED AREA, AND IT'S ESTABLISHED THROUGH A PETITION OF THE MAJORITY OF PROPERTY OWNERS WITHIN THE DISTRICT. A PID IS CREATED BY THE CITY AND IS GOVERNED BY COUNCIL, AND ITS AFFAIRS WILL ALWAYS BE GOVERNED BY COUNCIL. IT WILL ALWAYS BE UNDER THE PURVIEW OF COUNCIL. UNLIKE MOST OTHER SPECIAL DISTRICTS, A PID IS NOT A POLITICAL SUBDIVISION. IT DOES NOT EXIST ON ITS OWN. IT DOES NOT EXIST IN ITS OWN NAME. IT IS ALWAYS AN EXTENSION OF COUNCIL. THE AFFAIRS OF THE PID WILL ALWAYS BE MANAGED BY COUNCIL AND THROUGH STAFF AND THIRD-PARTY ADMINISTRATORS LIKE MUNICAP. THE POLICY THAT WE PUT TOGETHER, THAT KELLY AND THE GROUPING PUT TOGETHER OUTLINES THE PARAMETERS, BASICALLY. IT TELLS POTENTIAL DEVELOPERS, POTENTIAL PARTNERS ABOUT THE TYPES OF DEVELOPMENT THAT THE CITY IS LOOKING FOR, THE TYPES OF PARTNERS THAT THE CITY IS LOOKING FOR, THE TYPES OF PROJECTS THAT THE CITY IS LOOKING FOR COMPARED WITH A TYPICAL DEVELOPMENT PROJECT. FOR A DEVELOPER TO COME AND ASK COUNCIL FOR A PID, THERE ARE SOME REQUIREMENTS THAT ARE PUT IN THERE THAT BASICALLY GIVE SOME PRIORITY OR SOME EXTRA CONSIDERATION FOR DEVELOPMENTS THAT GO ABOVE AND BEYOND A TYPICAL SUBDIVISION, A TYPICAL DEVELOPMENT. THE POLICY, IN IT, HAS SOME PROVISIONS. IF YOU-ALL HAD A CHANCE TO LOOK AT THE OBJECTIVE SECTION, THAT OVERALL, A DEVELOPMENT IS EXPECTED TO MEET, MINIMUM REQUIREMENT IS MEETING THE EXISTING REQUIREMENTS, THE CIP, MASTER THOROUGHFARE PLANS, AND COMPREHENSIVE PLAN AND THINGS LIKE THAT, BUT GIVEN THE OPPORTUNITY TO EXCEED THAT, AND BE ABLE TO PROVIDE SOMETHING THAT DOES BETTER THAN WHAT THE CITY IS USED TO FROM PRIOR DEVELOPMENTS. AGAIN, THE POLICY SYSTEM GENERAL PARAMETERS, BUT AS WOULD BE THE CASE WITH EVERY DEVELOPMENT, EVERY SITUATION, THERE MAY BE THINGS THAT WOULD BE NEEDED. THERE MAY BE THINGS THAT I WOULD HAVE TO LOOK AT BY EXCEPTION, SO COUNCIL WOULD HAVE THE DISCRETION TO MAKE EXCEPTIONS TO CERTAIN PROVISIONS, CERTAIN DEVELOPMENTS, IF THAT DEVELOPMENT PROPOSAL BASICALLY MEETS OR [00:05:04] EXCEEDS A GOOD CHUNK OF THE REQUIREMENTS THAT THE CITY HAS PUT IN THE FORM OF THE POLICY. ONE OF THE MOST IMPORTANT ITEMS, IF YOU'VE LOOKED AT IN THE POLICY THAT WAS HIGHLIGHTED IS THE FACT THAT A PID HAS TO BE SELF SUFFICIENT, THAT IT CANNOT AND SHOULD NOT BE IMPOSING ON THE EXISTING OPERATIONS OF THE CITY. IT SHOULD BE ABLE TO HANDLE ITS OWN AFFAIRS. IT SHOULD BE ABLE TO HANDLE, NOT JUST THE DEVELOPMENT ASPECT OF IT, BUT ALSO, THE MANAGEMENT AND IN ULTIMATE, BASICALLY, EXECUTION OF IT. THAT PART IS REALLY STRESSED AND IT'S ONE OF THE MOST IMPORTANT REQUIREMENTS IN THERE. IT IS MEANT TO MAKE SURE THAT IT DOES NOT PUT ADDITIONAL BURDEN ON STAFF, ADDITIONAL BURDEN ON CITY'S EXISTING OPERATIONS. SOME OF THE OBJECTIVES THAT ARE PUT IN THERE, AS I MENTIONED, WAS, ONE, EXCEED THE CITY'S COMPREHENSIVE PLAN, MASTER THOROUGHFARE PLAN, CAPITAL IMPROVEMENT PLAN, PARKS AND TRAIL MASTERS, AND ANY OTHER PARTICULARLY AREA SPECIFIC REQUIREMENTS, AREA SPECIFIC TARGETS THAT COUNCIL MAY SET. EXCEED THE CITY'S REQUIREMENTS FOR NEIGHBORHOOD DESIGN AS DETAILED IN THE NEIGHBORHOOD VISION BOOK. SOME OF THE THINGS THAT HAVE BEEN LOST OVER TIME, THROUGH LEGISLATIVE ACTIONS LIKE BUILDING STANDARDS, THINGS LIKE THAT, THIS IS AN OPPORTUNITY FOR THE CITY TO GAIN SOME OF THOSE POWERS THAT WERE LOST OVER TIME. A PID IS A PARTNERSHIP. IT ALLOWS THE CITY TO ASK FOR BETTER THAN ALLOWED STANDARDS WHEN IT COMES TO BUILDING DESIGN AND THINGS LIKE THAT. AGAIN, PRIORITY WILL BE GIVEN FOR PROJECTS THAT ARE MULTIPLE TYPES OF SINGLE FAMILY RESIDENTIAL, MULTIFAMILY RESIDENTIAL, MIXED USE. AGAIN, THIS CAN BE ADJUSTED AS COUNCIL DEEMS THE NEED FOR ONE OVER ANOTHER TYPE, BUT THERE IS A POSSIBILITY OF BASICALLY PUSHING FOR SPECIFIC TYPE OF DEVELOPMENT. PIDS CAN ALSO BE LOCATED WITHIN THE ETJ AS LONG AS THE PROPERTY OWNERS HAVE AGREED TO VOLUNTARILY ANNEX THEIR PROPERTY INTO THE CITY WHEN THE CITY BASICALLY CHOOSES TO. AGAIN, COMPARED WITH, IF YOU WERE TO GET TWO PROPOSALS, THE PID POLICY OUTLINES SAYS THAT THE PROPOSAL THAT GETS A BETTER ECONOMIC DEVELOPMENT BENEFIT TO THE CITY WILL GET PRIORITY. A PROPOSAL THAT HAS ENHANCED AESTHETIC FEATURES THAT MEETS COMMUNITY NEEDS, AREA SPECIFIC NEEDS, OR A PROPOSAL THAT BUILDS INTO THE CITY'S CAPITAL IMPROVEMENT PLAN PROGRAM, THESE ARE THE TYPES OF PROPOSALS THAT THE POLICY BASICALLY OUTLINES AS PROPOSALS THAT CAN BE GIVEN PRIORITIES. ONE OF THE OTHER THINGS THAT THE POLICY ALSO TRIES TO ACHIEVE IS OUTLINE THE ENTIRE PROCESS OF A PID FROM THE INCEPTION, BASICALLY, THE DEVELOPER APPROACHING THE CITY, ALL THE WAY UP TO CREATING THE DISTRICT LEVYING THE ASSESSMENTS, ISSUING BONDS, AND ULTIMATELY, MANAGING THE THE DAY-TO-DAY AFFAIR. IT OUTLINES THAT IT HAS SOME DOCUMENTATION IN THERE, SOME PROCESSES ALREADY PRE-OUTLINED IN THERE. ONE OF THE OTHER THINGS THAT IS ALSO NEEDED FOR THIS, AND THIS IS TAKING INTO CONSIDERING SOME OF THE CHALLENGES THAT STAFF AND COUNCIL HAD IN THE PAST ABOUT MAKING SURE THAT STAFF, THE CONSULTANTS AND COUNCIL ARE GIVEN SUFFICIENT TIME TO CONSIDER EVERY PROJECT IN ITS OWN MERIT, NOT JUST THE PROJECT IN GENERAL, BUT ALSO, THE INDIVIDUAL PHASES. THERE IS A DETAILED TIMELINE AS TO WHAT NEEDS TO HAPPEN IN ORDER TO, LIKE I SAID, GIVE STAFF, COUNCIL, CITY, CONSULTANTS TIME, AND BASICALLY REQUIRED INPUTS TO PROPERLY EVALUATE AND MAKE SURE THAT PARTICULAR PROJECT, THAT PARTICULAR PHASE IS CONSISTENT WITH THE EXPECTATION, AND IT MEETS WHAT IS EXPECTED. THERE ARE A LOT MORE OTHER DETAILS. FOR EXAMPLE, WE'VE GONE INTO SOME OF THE FINANCIAL PARAMETERS, THE THINGS THAT WILL BE CONSIDERED. IF A DEVELOPER WANTS TO HAVE A PID BOND, SOME OF THE THINGS THAT ARE GOING TO BE CONSIDERED, THE CONSULTATIONS AND CONSIDERATIONS THAT ARE GOING TO BE TAKEN PARTICULARLY IN CONSULTATION WITH BOND COUNCIL, CITY FINANCIAL ADVISOR, PID ADMINISTRATOR. ALL THOSE PROCESSES THAT ARE OUTLINED IN THE PID POLICY. AGAIN, AS KELLY MENTIONED, THE IDEA IS TO HAVE THIS POLICY AS BASICALLY THE GATE KEEPER FOR ANYBODY THAT WANTS TO COME TO THE CITY TO ASK A PID AS A WAY TO FACILITATE ECONOMIC DEVELOPMENT. THERE ARE THINGS THAT THEY HAVE TO GO THROUGH. FIRST AND FOREMOST, GIVE STAFF AND PROFESSIONALS AND COUNCIL THE COMFORT THAT THAT DEVELOPER IS A CAPABLE DEVELOPER, HAS THE TRACK RECORD OF BEING ABLE TO DELIVER. THOSE VETTING PROCESSES ARE PART OF THE THE PETITION REQUIREMENT. THEN THE INFORMATION, BASICALLY, THE POLICY OUTLINES REQUIREMENTS THAT GO ABOVE AND BEYOND THE MINIMUM REQUIREMENTS IN THE PID ACT FOR THE CITY TO BE ABLE TO EVALUATE EVERY PROPOSAL. ONCE THAT IS RECEIVED, IT ALSO OUTLINES A TIMELINE AND PROCESS THAT WOULD ALLOW BASICALLY FOR STAFF TO ULTIMATELY, BRING YOU SOMETHING THAT THEY FEEL CONFIDENT WITH. [00:10:02] HOPEFULLY, I KNOW IT'S A BIT LENGTHY AND VERY DETAILED, BUT YOU HAD A CHANCE TO LOOK AT IT. IF YOU HAVE ANY QUESTIONS, I'M HAPPY TO TRY TO ANSWER, BUT THIS IS WHAT I WANTED TO GIVE YOU AS A SNAPSHOT. >> THANK YOU FOR THE PRESENTATION, AND OF COURSE, YOU AND KELLY FOR GETTING THIS TOGETHER. I DID HAVE AN OPPORTUNITY TO READ THROUGH IT. I'M NOT A PID EXPERT BY ANY STRETCH OF THE IMAGINATION, SO I HAD A FEW QUESTIONS THAT I WANTED TO ASK JUST TO MAKE SURE THAT THE PROPOSALS OR CHANGES THAT I WILL PROPOSE WERE IN LINE WITH WHAT WE COULD DO. I GUESS WHAT I WANTED TO KNOW IS, IS IT A STATE LAW REQUIREMENT TO HAVE. LIKE ON THE SECTION 2 PURPOSE AND INTENT, IT STATES THE PIDS MAY INCLUDE MULTIPLE TYPES OF SINGLE FAMILY RESIDENTIAL, MULTIFAMILY RESIDENTIAL, AND OR MIX USE. IS IT A LAW OR REQUIREMENT THAT WE HAVE THAT VERBIAGE OR LANGUAGE IN THERE? >> THE LAW ACTUALLY TALKS ABOUT THE TYPES OF IMPROVEMENTS THAT A PID CAN FINANCE. IT DOES NOT SAY ANYTHING ABOUT WHAT THE END PRODUCT IS GOING TO BE, IT JUST TALKS ABOUT, YOU CAN HELP FINANCE ROADWAY INFRASTRUCTURE, WATER. IT IS ABOUT THE PUBLIC INFRASTRUCTURE. THESE ARE BASICALLY, ONE, IT'S MEANT TO INDICATE THE TYPES OF DEVELOPMENT THAT ARE EXPECTED TO BE FINANCED THROUGH A PID. IT IS ABOUT SETTING AN EXPECTATION MORE SO THAN COMPLYING WITH A ILLEGAL REQUIREMENT. >> GOT YOU. WOULD IT BE MORE CONDUCIVE FOR US THE CITY OF PRINCETON TO MAYBE REPLACE THAT, OR EVEN ADD IN THERE A LANGUAGE THAT SAYS, LIKE, COMMERCIAL, INDUSTRIAL, MIXED USE DEVELOPMENT OR SOMETHING ALONG THOSE LINES? IF THIS IS THE INTENT THAT WE'RE PUTTING OUT THERE, WE CAN MAYBE REPLACE THAT VERBIAGE SO THAT IT SHOWS THAT CLEARLY. >> YES, SIR. WE CAN CERTAINLY EXPAND THAT. >> THANK YOU. >> I WOULD AGREE. MULTIFAMILY WOULD INCLUDE APARTMENTS, AND I'M NOT ENTIRELY SURE HOW. COULD YOU EXPLAIN THAT IF A MULTIFAMILY IS AN APARTMENT, HOW WOULD THE PID TRICKLE DOWN THEN ONTO THOSE RENTING IT? APARTMENTS ARE ALREADY EXPENSIVE. IS THAT JUST GOING TO SKYROCKET THE PRICE FOR THAT AS WELL? >> TYPICALLY, MULTI-FAMILIES DO NOT REQUIRE AS MUCH OF INFRASTRUCTURE AS SINGLE FAMILY. TYPICALLY, A ROADWAY THAT IS NEEDED FOR THREE, FOUR, FIVE HOUSES USUALLY IS ENOUGH TO SERVE AN ENTIRE MULTIFAMILY COMPLEX. THE PID FINANCED COMPONENT THAT GOES INTO MULTI-FAMILY IS ACTUALLY VERY MINIMAL COMPARED WITH A SINGLE FAMILY, BUT ONCE THAT AMOUNT IS DETERMINED, AGAIN, FOR EXAMPLE, WATER INFRASTRUCTURE, STUFF LIKE THAT, THEY DON'T REQUIRE AS EXTENSIVE AN INFRASTRUCTURE AS A SINGLE FAMILY DEVELOPMENT. THAT AMOUNT, ULTIMATELY, IS THE RESPONSIBILITY OF THE PARTY THAT CONTINUES TO OWN THAT UNIT. TYPICALLY, WHAT HAPPENS IS THE PID ASSESSMENT WILL BE BILLED TO THE ENTITY THAT OWNS THE MULTIFAMILY UNIT, AND THAT ENTITY BASICALLY SPREADS THAT INTO THE TENANTS AS A TYPICAL UTILITY OR PROPERTY TAX PRO RATIO, BUT ON AVERAGE, MULTI FAMILIES GET LESS THAN ABOUT 10% OF THE THE TOTAL INFRASTRUCTURE REQUIREMENT COMPARED WITH SINGLE FAMILIES. >> I ALSO, HAD A NOTE HERE IN SECTION 3, WHERE IT HAS THE PRIORITY IMPROVEMENTS. IT DOESN'T EXACTLY HAVE A LIMITING CLAUSE IN THERE TO WHERE IT CAN, I DON'T WANT TO SAY DELAY OR STOP FULLY, BUT POTENTIALLY PUT A HOLD ON PIDS BEING USED TO FUND LIKE PRIVATE NEIGHBORHOODS. SOME TYPE OF LIMITING CLAUSE OR A CLAWBACK CLAUSE IN THERE TO IF WE SEE IT'S GOING DOWN THAT ROAD, WE HAVE SOMETHING IN THERE TO PROTECT US FROM THAT SOME GRUDGES. >> THE STATUTE ACTUALLY PROTECTS AGAINST THAT BECAUSE THE STATUTE IS VERY EXPLICIT ABOUT THE TYPES OF INFRASTRUCTURE THAT THE PID CAN FINANCE. IT HAS TO BE PUBLIC AND IT HAS TO SERVE A PUBLIC PURPOSE. IF IT DOESN'T, THEN IT CANNOT BE FINANCED THROUGH THE PID. >> STATUTE IS FOR A STATE LAW? >> YES, THE STATE LAW. THE PID ACT 372 BASICALLY GIVES YOU THE LITMUS TEST TO BEGIN WITH. >> AWESOME. THANK YOU. >> I DO WANT TO HAVE. THIS IS NOT OPENING THE DOOR TO PIDS PER SE. THIS IS BASICALLY A FRAMEWORK TO ALLOW US TO SAY, IF YOU WANT TO COME TO THE TABLE AND TALK ABOUT PIDS, THIS IS WHERE WE'RE STARTING, FOLKS. THIS GIVES A GOOD FOUNDATION, GUIDELINES, AND GROUND WORK FOR US TO EVALUATE IF A PIDS EVEN SOMETHING THAT WE'RE INTERESTED IN IN DOING AS A CITY. JUST PREFERENCE IS A POLICY TO HELP US GET OUR HANDS AROUND A LITTLE BIT MORE TO SEE IF IT'S SOMETHING [00:15:01] THAT WE WOULDN'T EVEN ENTERTAIN IN THE CITY. >> THIS IS MORE OF A GUIDE FOR YOU GUYS, BUT THAT STILL HAS TO BE APPROVED THROUGH COUNCIL EVEN IF IT'S SOMETHING THAT YOU GUYS BRING TO US, AND THIS IS GIVEN YOU, HEY, THIS MIGHT BE OF INTEREST AT THAT TIME. IF NOT, THEN NOT. >> YES, SIR. THIS IS BASICALLY WE GET DEVELOPERS THAT WALK THROUGH THE DOOR THAT, WE WANT TO DO A PID, WE ARE LIKE, IF YOU WANT TO DO A PID, HERE'S OUR POLICY, HERE'S A STARTING POINT, HERE'S A BASELINE. WE HAVE TO HAVE THESE CERTAIN AMENITY FEATURES, THESE CERTAIN ELEMENTS OF A NEIGHBORHOOD FROM WHETHER IT COULD BE A CITY FACILITY, IT COULD BE SOMETHING TO HELP US WITH THE NEGOTIATION OF THE PID, IF THAT'S SOMETHING THAT COUNCIL WOULD WANT TO DO. IT'S BASICALLY THOSE GUIDELINES. >> I WOULD FEEL MORE COMFORTABLE IF WE DID HAVE SOME BASIC GUIDELINES OF THE HIGHER STANDARDS THAT WE'D HAVE BECAUSE WE AREN'T HAVING HIGHER STANDARDS. THEY ARE THE EXACT SAME COMMUNITIES AS EVERYONE ELSE, EXCEPT THEY'RE PAYING FOR A PID. IF WE'RE GOING TO BE HAVING A POLICY, IF WE'RE GOING TO BE CONTINUING TO DO PIDS, THEN WE NEED TO HAVE ANOTHER SET OF DESIGN STANDARDS THAT ARE HIGHER THAN OUR REGULAR DESIGN STANDARDS AND BE ABLE TO POINT TO THEM AND SAY, THIS IS WHAT WE EXPECT, MAYBE INCREASE THE AMOUNT OF MASONRY AND STUFF THAT IS EXPECTED IN THOSE COMMUNITIES BECAUSE THEY NEED TO BE THE NICER, MORE ELABORATE COMMUNITIES IF WE'RE GOING TO BE DOING THIS BECAUSE AT THE END OF THE DAY, THEY'RE THE ONES PAYING FOR THAT PUBLIC INFRASTRUCTURE. >> YEAH, A LOT OF TIMES WHEN THEY COME AND DO THE PIDS, THEY'RE EITHER COMING THROUGH WITH A ZONING CASE, THAT ALLOWS THAT LATITUDE. IT'S THAT GIVE AND TAKE. IF YOU WANT TO DO THE PID, HERE'S SOME STANDARDS THAT WE WANT YOU TO MAKE SURE YOU'RE FOLLOWING, WHETHER IT'S MASONRY STANDARDS, WHETHER IT'S RETENTION PONDS INSTEAD OF DETENTION PONDS, OR MAYBE YOU'RE BUILDING AMENITY CENTERS AND WHATNOT. DURING THAT PROCESS, IT IS FAIR GAME TO START ASKING FOR THAT HIGHER LEVEL OF SERVICE. >> IN THAT PROCESS, PARTICULARLY THE DEVELOPMENT AGREEMENT, USUALLY GIVE US THE OPPORTUNITY TO PUT THE SPECIFIC DESIGN STANDARDS THAT THE CITY WANTS TO SEE FOR THAT PARTICULAR DEVELOPMENT. AT TIMES THAT IS DONE THROUGH SOME BLANKET LEVEL GENERAL PROVISION IN A POLICY LIKE THIS, BUT CAN ALSO BE ADDRESSED AS PART OF THE DEVELOPMENT. THE PID PROCESS STILL REQUIRES THE DEVELOPER TO GO THROUGH THE DEVELOPMENT AGREEMENT PROCESS. THOSE STANDARDS, AGAIN, THAT CAN BE EVALUATED ON A CASE BY CASE BASIS, CAN BE INCORPORATED INTO THE DEVELOPMENT AGREEMENTS. >> HAVE A COMMENT ABOUT THIS PUBLIC IMPROVEMENT DISTRICT POLICY. I'M GLAD TO SEE IT'S FINALLY HERE. IT'S BEEN A LONG TIME COMING FOR THIS TYPE OF POLICY TO HELP STRENGTHEN WHAT COMES INTO OUR CITY. I'M NOT A FAN OF PIDS MYSELF. I'VE NEVER LIVE IN ONE, DON'T LIKE THEM, BUT I UNDERSTAND IT IS A PART OF THE WAY THINGS ARE DONE HERE IN TEXAS, SO IT IS A TOOL THAT WE CAN USE. I BELIEVE WE DO HAVE RESIDENTIAL DESIGN STANDARDS THAT WE'VE APPROVED AND ADOPTED ALREADY, MORE OF A GUIDELINE, VERY RESTRICTED BY THE STATE LAWS ON WHAT WE CAN ENFORCE WHEN IT COMES TO FACADES OF HOMES AND THINGS LIKE THAT. BUT THEY'RE DEFINITELY, I THINK MISS COOK SPENT A LOT OF TIME ON THAT PUTTING THAT DOCUMENT TOGETHER, GIVE A DEVELOPER WHAT A YES LOOKS LIKE FOR PRINCETON WHAT THE NEIGHBORHOOD LOOKS LIKE, AND I THINK THIS IS ONE MORE POLICY THAT WILL HELP STRENGTHEN OUR OPINIONS ON WHAT NEIGHBORHOODS SHOULD LOOK LIKE IN THE CITY AS THEY COME IN FROM FUTURE DEVELOPMENT. A GOOD JOB ON THIS. IT SEEMS VERY WELL THOUGHT OUT. I PERSONALLY APPRECIATE HOW THE COUNCIL IS ALWAYS THE FINAL SAYS IN THIS. I APPRECIATE THE ABILITY TO PUT IN THE TIMELINE TO MAKE SURE EVERYBODY HAS PROPER A TIME FRAMES TO REVIEW THESE. I THINK THAT'S A GREAT PART OF THIS POLICY. THEN ALSO VETTING IS AN IMPORTANT THING, AS WE DO FOR MOST THINGS IN THIS CITY. WE HAVE TO VET WHAT WE'RE DOING. OVERALL, GOOD JOB ON THE POLICY, I AGREE WITH IT. I HOPE THIS, ALONG WITH THOSE RESIDENTIAL DESIGN STANDARDS OR GUIDELINES WILL HELP NAVIGATE US PAST NOVEMBER 30TH THIS YEAR. THANK YOU. >> IF THERE'S NO MORE QUESTIONS, I THINK THAT WE'RE GOOD TO GO. >> BASED ON THE FEEDBACK WE RECEIVED, WE DO HAVE THIS ON THE AGENDA TONIGHT FOR APPROVAL. IT LOOKS LIKE WE NEED TO MAKE SOME CHANGES. AM I HEARING FROM COUNSEL TO BRING THIS BACK WITH THOSE CHANGES FOR APPROVAL? [00:20:01] >> YES. THAT ONE WHENEVER WE GET INTO THE AGENDA, WE CAN GO AHEAD AND TABLE THAT ONE TOIL THE NEXT MEETING OR WHENEVER HOWEVER LONG YOU THINK YOU NEED FOR THAT ONE? >> I BELIEVE WE'LL HAVE TO PUSH THAT TO DECEMBER 8TH BECAUSE OF THE TIMELINE OF POSTING AGENDAS. THANK YOU. >> THAT WOULD TAKE US TO C2. 2025-275, PRESENTATION AND DISCUSSION FOR PROPOSAL OF IEA INC TO UPDATE THE 2018 CITY OF PRINCETON MASTER DRAINAGE PLAN PRESENTED BY TIME LINE. >> GOOD EVENING, MAYOR, COUNSEL, TOMMY MAP DIRECTOR OF PUBLIC WORKS. QUITE SOME TIME AGO, WE WERE ASKED TO BRING FORWARD SOME PROPOSALS FOR A UPDATE TO OUR MASTER DRAINAGE PLAN. WE'VE ENGAGED IEA INC TO BE THE CONSULTING ENGINEERS FOR THIS UPDATE, AND THEY'RE GOING TO GIVE YOU A PRESENTATION ON THE DIFFERENT OPTIONS THAT ARE AVAILABLE AS FAR AS THIS STUDY UPDATE IS HOW IT'S GOING TO PROCEED. >> GOOD EVENING. I'M COTT MORNHAN WITH IEA. I RUN OUR WATER RESOURCE GROUP FOR THE COMPANY HERE. LET ME GET THE REMOTE HERE. THE MAIN OBJECTIVE HERE IS TO EQUIP THE CITY OF PRINCETON WITH A RESILIENT PLAN THAT PROTECTS OUR RESIDENTS HERE FROM SPECIFIC FLOODING ISSUES, SUPPORTS SUSTAINABLE GROWTH AND SECURES FUTURE FUNDING FOR THESE INFRASTRUCTURE PLANS. I'VE DIVIDED THE PROPOSAL INTO THREE DIFFERENT OPTIONS FOR CONSIDERATION. THEN IN EACH OPTION, YOU'LL SEE ADDITIONAL SERVICES ADDED THERE THAT CAN ENHANCE OUR MASTER DRAINAGE PLAN. TO START OFF, THESE ARE THE WATERSHEDS THAT WE'RE DEALING WITH ON THE LEFT HAND SIDE. WE HAVE TICKY CREEK, WHICH WAS DONE IN THAT 2018 STUDY. OVER ON THE RIGHT HAND SIDE, YOU HAVE STIFF CREEK AND SISTER GROVE CREEK. I WANTED TO HIGHLIGHT THESE BECAUSE THE CITY IS STARTING TO EXPAND INTO STIFF CREEK. THEN ALSO THE ETJ IS COVERING BOTH OF THESE WATERSHEDS HERE. THE PURPLE LINES THAT YOU SEE HERE ARE THE STREAMS THAT ARE ACTUALLY WITHIN THAT ETJ LIMIT. JUST ZOOMING IN A LITTLE BIT CLOSER SO YOU CAN SEE THE LIMITS HERE ON THE STIFF CREEK WATERSHED. YOU CAN SEE THAT THE ACTUAL CITY LIMITS ARE PROPOSING A DEVELOPMENT THERE IN THE CENTER OF THE IMAGE THAT'S RIGHT ALONG STIFF CREEK. NOW, STIFF CREEK AND SISTER GROVE CREEK ARE ZONE A STUDIES, SO THEY WERE NOT DETAIL STUDIES. THERE ARE NO EXISTING FMA MODELS OR HYDROLOGY OR BFFS AVAILABLE WITH THOSE TWO WATERSHEDS CURRENTLY. LET ME GET INTO THE OPTION. OPTION ONE IS FOCUSING STRICTLY ON TICKY CREEK WATERSHED. OUR BASELINE SCOPE HERE IS TO UPDATE AND REFINE THE PREVIOUS STUDY, AND THAT'S WITHIN TICKY CREEK AND ALL OF ITS MAJOR TRIBUTARIES. THROUGH THAT PROCESS, WE'RE GOING TO UPDATE THE EXHIBITS, THE LAND USE THAT WE SEE OUT THERE, THE FUTURE LAND USE THAT'S PROJECTED NOW, THE FLOODPLAIN LIMITS, AND IDENTIFY INSURABLE STRUCTURES THAT ARE WITHIN THOSE NEW FLOODPLAINS, AND THEN UPDATE THE MASTER DRAINAGE REPORT. SOME ADDITIONAL SERVICES THAT WE THINK ARE VIABLE FOR THIS OPTION 01 OR IS A COMMUNITY ENGAGEMENT. IEA WILL LEAD THIS COMMUNITY ENGAGEMENT TO GET OUR COMMUNITY OUT AND TELLING US WHERE THEY SEE FLOODING ISSUES IN THIS WATERSHED. THIS WILL HELP US IDENTIFY FUTURE PROJECTS, FIGURE OUT WHERE COMMON FLOODING ISSUES ARE OCCURRING WITHIN THE TICKY CREEK WATERSHED, AND HELP US IDENTIFY THESE FIVE HIGH RISK FLOOD AREAS. WE ALSO ARE PROPOSING A STORMWATER CRITERIA MANUAL. CURRENTLY RIGHT NOW, THE STORMWATER CRITERIA IS STRICTLY WITHIN THE ORDINANCE. THIS WOULD BE OUTSIDE OF THAT. IT WOULD BE A MANUAL THAT DESIGNERS, DEVELOPERS CAN FOLLOW THAT ARE TO THE CITY STANDARDS. AS PART OF THAT MANUAL, WHAT I'M PROPOSING IS THAT THE CITY LOOKS AT JOINING THE ISWM PROGRAM. THERE'S MANY CITIES THROUGHOUT DFW THAT ARE PART OF THIS. IT HAS ALREADY DEVELOPED STANDARDS FOR HYDROLOGY AND HYDRAULICS, DOWNSTREAM IMPACT ANALYSIS. ESSENTIALLY, YOU'D BE ADOPTING THE ISWM CRITERIA WITHIN THE CITY. BUT WE WOULD ALSO BUILD THAT DRAINAGE REPORT OR DRAINAGE CRITERIA WITH SPECIFIC REQUIREMENTS THAT THE CITY WANTS, AND THEN REFERENCE TO ISWM IN AREAS THAT ARE ENHANCING THE REQUIREMENTS. LASTLY, TO UPDATE THE FLOODPLAIN ORDINANCE. AS PART OF THIS, WE REVIEW WHAT WE HAVE TODAY. LOOK AT WHAT ISWM IS REQUIRING AND SOME OF THEIR ORDINANCES AND THEN ADOPT THOSE ORDINANCES FOR THE CITY. THIS ALLOWS YOU GUYS TO BE ACCREDITED BY ISWM ONCE ALL THOSE ORDINANCES ARE ACCEPTED TO THE CITY. THE COST FOR OPTION 01 ON THE LEFT, [00:25:04] I'M SHOWING THE BASE LINE SCOPE, WHICH IS REVIEWING, UPDATING, AND DEVELOPING THE MASTER DRAINAGE PLAN JUST FOR TICKY CREEK ITSELF. THE COST OF THAT IS AROUND $347,000. THE ADDITIONAL SERVICES. THESE ARE ESSENTIALLY OPTIONS FOR YOU GUYS TO CONSIDER TO ADD ON TO HERE. WE HAVE THAT PUBLIC STAKEHOLDER COORDINATION THERE FOR AROUND 91,000 THE FLOOD REDUCTION ALTERNATIVES. THIS WOULD INCLUDE 5 ALTERNATIVES WITH THREE DIFFERENT ALTERNATIVES WITHIN EACH ONE. WE WOULD LOOK AT, LET'S SAY CULVERT REPLACEMENT. WE CAN LOOK AT IS THAT A BRIDGE? IS IT A BARREL? IS IT A REINFORCED CONCRETE BOX? DIFFERENT OPTIONS THERE FOR EACH CROSSING THAT WE'RE PROPOSING. THEN AS PART OF THAT, WE ALSO WANT TO DEVELOP A 30% LEVEL SCHEMATIC DESIGN FOR THOSE JUST TO MAKE SURE THAT CONSTRUCT THEY'RE CONSTRUCT, THEY'RE FEASIBLE DESIGNS TO ACTUALLY MOVE FORWARD WITH. THE NEXT THING WE HAVE HERE IS THE STORMWATER CRITERIA MANUAL. THIS IS BUILDING THIS MANUAL FROM SCRATCH. I DISCUSSED REFERENCING ISWM IN THERE, BUT THERE WOULD BE A LOT OF EFFORT IN HERE TO BUILD THAT UP AND ACTUALLY PUBLISH THAT DOCUMENT FOR FUTURE DESIGNERS TO USE. THEN LASTLY, WE HAVE THE FLOOD PREVENTION ORDINANCE UPDATES FOR A TOTAL OF 342,000 FOR THOSE ADDITIONAL SERVICES, AND THE TOTAL OPTION ONE COST WITH EVERYTHING COMBINED IS 689,000. OPTION 02 IS VERY SIMILAR TO OPTION 01 AS FAR AS THE BASE SCOPE. WE WOULD DEVELOP THE HYDROLOGY AND THE HYDRAULICS, FOR STIFF CREEK AND FOR SISTER GROVE CREEK WITHIN THE ETJ LIMITS. THIS IS ALL BRAND NEW HYDROLOGY, SO WE DON'T HAVE ANY MODELS TO GO OFF OF LIKE WE DO ON TICKY CREEK. JUST A REMINDER THIS LOCATION, AS I MENTIONED, IS ZONE A, AND IT WAS LAST STUDIED IN 2009. THE FLOODPLAIN LIMITS THAT WE SEE TODAY IN OUR FIRM MAP ARE MOST LIKELY NOT GOING TO BE SIMILAR TO WHAT WE FIND WHEN WE DO THE UPDATED STUDY HERE. WE'LL UPDATE OUR EXHIBITS, LOOK AT THE LAND USE IN THOSE DRAINAGE AREAS. WE COULD COLLABORATE ON WHAT WE THINK THE FUTURE LAND USE MIGHT LOOK LIKE IN THOSE AREAS THROUGHOUT THE ETJ AND UPDATE THE MASTER DRAINAGE REPORT. THE ADDITIONAL SERVICES. WE IDENTIFY FIVE HIGH RISK FLOODING SITES, JUST LIKE WE DID IN OPTION ONE. THE DIFFERENCE HERE WITH THE SECOND BULLET IS DEVELOPING LOCALIZED FLOODING ANALYSIS FOR UP TO SIX NEIGHBORHOODS. WHAT I THINK COULD REALLY BE BENEFICIAL FROM THAT COMMUNITY ENGAGEMENT IS ONCE WE FIGURE OUT ALL THE COMMON AREAS, I USUALLY REFER TO THEM AS HOT SPOT FLOODING AREAS. THAT CAN HELP DRIVE THIS BULLET HERE OF IDENTIFYING THE TOP SIX LOCATIONS TO MOVE FORWARD WITH A DETAILED A HYDRAULIC ANALYSIS, AND THIS WOULD BE USING XPSWMM, WHICH IS A MODELING SOFTWARE THAT CAN MODEL OVERLAND FLOW AS WELL AS UNDERGROUND FLOW TOGETHER. WE CAN MODEL HOW OUR WATER IS FLOWING DOWN OUR ROADS, HOW IT GOES INTO OUR INLETS, AND HOW IT MAKES ITS WAY OUT TO A MAJOR TRIBUTARY. NEXT, I HAVE A DEVELOPING AN EROSION CONTROL PROGRAM. IN THE PREVIOUS MASTER DRAINAGE STUDY, THERE WAS EROSION BUT IT WAS LOOKED AT FROM A MODELING STANDPOINT OF LOCATIONS THAT WERE HIGHER THAN 6 FT/SECOND IN VELOCITY. THEN JUST IDENTIFYING, I BELIEVE IT WAS 118 SITES THAT HAD HIGH POTENTIAL FOR EROSION. BUT WHAT I'M PROPOSING IN THIS PLAN IS TO ACTUALLY GET SOME BOOTS ON THE GROUND, GO WALK THE CREEKS, FIND THOSE LOCATIONS AND START DOCUMENTING HOW THIS EROSION IS AFFECTING PEOPLE'S NEIGHBORHOODS, MAYBE SOME PRIVATE LAND, YOUR CROSSINGS FOR THE ROADS, AND JUST START DOCUMENTING THIS TODAY AND THEN BUILD THIS PLAN THAT CAN BE UPDATED EACH YEAR. WE CAN DOCUMENT HOW THE EROSION IS MITIGATING OR MIGRATING THROUGHOUT TIME. THIS WILL BE VERY BENEFICIAL TO THE CITY BECAUSE NOW YOU CAN BE PROACTIVELY PLANNING PROJECTS TO FIX THESE EROSION ISSUES. RATHER THAN REACTING. I'VE SEEN IN A LOT OF DIFFERENT CITIES WHERE THEY'LL GET A PHONE CALL FROM A RESIDENT AND THE EROSION HAS GOTTEN SO BAD IT'S INTO THEIR PROPERTY NOW, AND DEALING WITH THE PUBLIC FUNDS AND PRIVATE PROPERTY IS NEVER AN EASY TOPIC TO WORK THROUGH. GETTING AHEAD OF IT NOW, GETTING THAT PROGRAM GOING WOULD BE VERY BENEFICIAL. THEN LASTLY, I HAVE DEVELOPING A COMPREHENSIVE FUNDING STRATEGY ROADMAP. AS PART OF THIS ALTERNATIVE ANALYSIS THAT WE'RE DOING IN THE PLANNING STAGE, WE WANT TO IDENTIFY AT THIS STAGE WHAT FUNDING IS AVAILABLE FOR US TO GO AFTER NOW SO THAT WE CAN START PLANNING HOW WE'RE GOING TO SUBMIT [00:30:02] THOSE APPLICATIONS AND GET THAT MONEY AHEAD OF TIME. WHEN IT COMES TIME TO ACTUALLY CONSTRUCT SOME OF THESE ALTERNATIVES, WE HAVE THE MONEY READY TO GO. OPTION 02 COST FOR THE BASELINE HERE, WE'RE LOOKING AT $453,000 TO DO STIFF CREEK AND SISTER GROVE CREEK WITHIN THE ETJ LIMITS. THOSE ARE ALL BRAND NEW MODELS THERE. THE ADDITIONAL SERVICES, THE STAKEHOLDER COORDINATION IS ALREADY INCLUDED IN OPTION 01. THE ADDITIONAL 5 ALTERNATIVES IS AROUND $94,000. THE LOCAL FLOODING ANALYSIS, WHICH IS THOSE MORE DETAILED MODELS THAT I SPOKE ABOUT FOR EACH MODEL OR FOR EACH NEIGHBORHOOD IS 180,000. SETTING UP THE EROSION CONTROL PROGRAM AND ACTUALLY INITIATING THE FIRST STEP OF THAT IS AROUND 97,000. THEN DOING A COMPREHENSIVE FUNDING STRATEGY ROADMAP IS AROUND 58,000. OPTION 03, I WAS ASKED TO LOOK AT HOW MUCH WOULD IT COST TO DO AN ENTIRE CITY WIDE MODEL. FOR THIS, I LOOKED AT USING XPSWMM, WHICH IS ABLE TO HANDLE A LOT OF DIFFERENT SITUATIONS HYDRAULICALLY. IT'S NOT LIKE HCARAZ WHERE WE CAN ONLY DO THE STREAM MODELING. WE DEVELOPED A SCOPE HERE TO LOOK AT XPSWMM MODELS FOR THE STORM SEWER SYSTEMS THROUGHOUT THE CITY LIMIT AND ETJ LIMITS. THIS WOULD ALSO INCLUDE OPEN DITCHES, EASEMENT, DRAINAGE. IT COULD ALSO INCLUDE THE STREAMS ITSELF. WE WOULD LOOK TO SEE IF THERE'S ANY AVAILABLE MODELS FROM ANY DEVELOPMENT THAT'S HAPPENED THROUGHOUT TIME AND CONSOLIDATE THOSE TOGETHER TO HELP SAVE EFFORT. DO A FLOOD RISK ASSESSMENT, LOOK FOR FLOOD REDUCTION ALTERNATIVES AND PRIORITIZE THOSE PROJECTS. THEN UPDATE THE MASTER DRAINAGE PLAN WITH THE FINDINGS HERE. THEN THE ADDITIONAL SERVICE HERE IS ADDING THESE FINDINGS INTO A COMPREHENSIVE FUNDING STRATEGY. THE COST FOR THIS IS AROUND $4 MILLION FOR THE BASE SCOPE. THIS WAS ABOUT 80 DIFFERENT NEIGHBORHOODS THAT WE SAW THROUGHOUT THE CITY LIMITS. IT'S A LOT OF WORK INVOLVED WITH MODELING EVERY SINGLE NEIGHBORHOOD. IF YOU GO TO THE ADDITIONAL SERVICES, THE PUBLIC STAKEHOLDERS ALREADY INCLUDED IN OPTION 01, THE FLOOD REDUCTION ALTERNATIVES. THIS WAS LOOKING AT ABOUT 40 DIFFERENT ALTERNATIVES, ABOUT HALF OF THE SIZE OF OUR NEIGHBORHOOD HERE. LOOKING AT ALL THOSE OPTIONS AND DESIGNING THEM UP TO A 30% LEVEL. THAT COULD BE IMPROVING STORM SEWER SYSTEMS, IMPROVING ROADWAYS, CULVERT, BRIDGES, ALL THE ABOVE. THEN ADDING THAT DEVELOPING OUR OWN COMPREHENSIVE OR COMPREHENSIVE FUNDING STRATEGY FOR THAT WAS AROUND $58,000. TO SUM IT UP, MINIMUM RECOMMENDATION THAT WE'RE PROPOSING TODAY IS TO COMPLETE OPTIONS 01 AND 02. THIS WOULD HELP DEVELOP OUR FLOODPLAINS TO CURRENT DAY LEVELS OF DEVELOPMENT. THAT STIFF CREEK AND SISTER GROVE CREEK, I BELIEVE, ARE WAY BEHIND THEIR STUDY, AND THAT IF WE GET AHEAD OF IT NOW LIKE TODAY, THEN WHEN THE DEVELOPMENT IS STARTING TO COME OUT THAT WAY, YOU GUYS HAVE THOSE MODELS READY TO GO. THE ADDITIONAL SERVICES THAT WE'RE RECOMMENDING ARE ESSENTIALLY ALL THE ADDITIONAL SERVICES THAT WE HAD PUT IN OPTIONS 01 AND 02 HERE, JUST COMBINED HERE ON THE RIGHT HAND SIDE. THE RECOMMENDED COST FOR THIS IS AROUND $1.6 MILLION, AND OUR TIMELINE TO FINISH ALL THIS WORK IS 18-24 MONTHS. WITH THAT, I'LL OPEN UP FOR ANY QUESTIONS. >> IS OPTION 03 BASICALLY ONE AND TWO PLUS MORE ALTOGETHER? >> YES. IT WOULD BE THE ENTIRE CITY DRAINAGE THAT. >> BECAUSE WE'RE GOING TO BE ASKING THE TAXPAYERS, OBVIOUSLY, THEY'RE COVERING THIS. IN ONE OPTION, ONLY 6 NEIGHBORHOODS ARE GOING TO GET TAKEN CARE OF VERSUS, AS YOU SAID, 80. >> YES. >> WE'RE GOING TO HAVE TO DECIDE WHICH 6 NEIGHBORHOODS ARE THE ONES WE'RE GOING TO TAKE CARE OF AND USE EVERYBODY'S TAX DOLLARS TO ONLY LOOK AT THOSE SIX WHEN WE'VE HAD RESIDENTS FROM ALL OVER THE CITY COME TO US WITH PROBLEMS WITH THE DRAINAGE AND THE FLOODING GOING THROUGH THEIR PROPERTIES, WHICH IS A CONCERNING CHOICE. YOU HAD BROUGHT UP THE EROSION CONTROL, AND I WOULD HAVE TO ASK TOMMY, I COULDN'T FIND AN UPDATED PERMIT WITH TCEQ FOR US RIGHT NOW, I SAID IT EXPIRED LAST YEAR. BUT I'M SURE WE I SAW YOUR STUFF. I WAS READING YOUR REPORTS AND EVERYTHING, BUT PART OF TCEQ REQUIREMENTS INCLUDE A PLAN FOR EROSION AND EVERYTHING. [00:35:08] WE SHOULD ALREADY HAVE STUFF LIKE THAT HAPPENING. ALTHOUGH I DO UNDERSTAND WHY WE NEED TO REDO IT, HAVING SEEN THINGS AROUND THE CITY. >> IT SOUNDS LIKE A LOT OF THINGS THAT WE SHOULD ALREADY HAVE HAD IN PLACE THAT AREN'T IN PLACE. >> THE REQUIREMENTS OF THE MS4 PERMIT, AS FAR AS EROSION CONTROL GOES, THEY'RE DIFFERENT THAN WHAT THE EROSION CONTROL PROGRAM WOULD BE RESULTING FROM THIS. THIS WOULD BE A MORE COMPREHENSIVE WAY OF LOOKING AT IT AND PROVIDING THE METHODOLOGY FOR PREVENTING IT OR MITIGATING IT ONCE IT HAPPENS. BUT THIS IS A DIFFERENT THING THAN THE MS4 PERMIT, AND THE MS4 PERMIT LAPSED BECAUSE OF COVID, AND TCQ IS IN THE PROCESS OF UPDATING IT RIGHT NOW. >> THIS ALSO BRINGS UP, I'VE SAID IT BEFORE. WE NEED TO HAVE EITHER GRANT WRITER HERE IN THE CITY OR HIRE A COMPANY BECAUSE WHILE AT THE ANNUAL TML CONFERENCE, AT OUR CURRENT POPULATION, WE CAN CURRENTLY APPLY FOR A GRANT THAT WILL COVER UP TO 70% OF THE COST TO DO THIS, WHICH BRINGS US DOWN TO THE COST OF ONE AND TWO, IF WE WOULD JUST HIRE A GRANT WRITER TO MANAGE IT FOR US. BUT WE'RE NOT USING GRANTS IN THIS CITY, WE ARE USING ONLY TAXPAYER DOLLARS, AND IF OUR POPULATION GROWS MUCH MORE BEFORE WE FILL OUT THE GRANT PAPERWORK, WE WILL NOT BE ELIGIBLE FOR THAT. IT'S CRAZY THAT THAT'S SOMETHING THAT WE'RE PASSING UP. WHEN WE COULD HAVE UP TO 70% POTENTIALLY COVERED, LEAVING US WITH WHAT A BALANCE OF $1,413,028.34 THAT WE'D BE PAYING IF WE HAD A GRANT WRITER WHO PUT THIS IN AND WE PUSHED FOR IT, THAT IS OUR POTENTIAL PAYOFF HERE, AND WE'RE SUPPOSED TO I MEAN, GOING THROUGH ALL THIS, WE'RE SUPPOSED TO HAVE FUNDS FOR THIS. WHERE'S THE MONEY FOR THAT? WE YEARS AGO, WE'RE TOLD TO PUT MONEY INTO AN ACCOUNT FOR MANAGING THIS STUFF. WHERE'S THIS ACCOUNT? WHERE IS THIS MONEY? WHY DON'T WE HAVE THE MONEY TO MAINTAIN THIS? >> WE HAVE AN OPERATIONAL FUND BALANCE THAT IS APPROXIMATELY 2.8 MILLION OVER OUR 120-DAY OPERATING RESERVE. SO WE DO HAVE THAT MONEY AVAILABLE. >> BUT IT'S NOT YOUR OPERATION MONEY. THAT'S NOT WHAT I'M TALKING ABOUT. IT'S WITHIN AN ORDINANCE. WE ARE SUPPOSED TO HAVE OUR OWN ACCOUNT SET ASIDE FOR FUNDING THESE PROJECTS? THAT IS NOT YOUR GENERAL FUND. IT'S SUPPOSED TO BE MONEY COMING FROM SOME OF THE DIFFERENT ADD-ON STUFF WITH WATER BILLS AND WHATNOT. MONEY IS SUPPOSED TO BE GOING INTO ITS OWN ACCOUNT. >> WE DO HAVE THAT, AND IT IS ITS OWN ACCOUNT. IT'S IN AN ENTERPRISE ACCOUNT. IT'S UNDER FUND FOR. THERE'S A FLAT RATE THAT RESIDENTS PAY ON THEIR WATER BILL THAT GOES INTO THAT TO FUND PROJECTS SUCH AS THIS. >> WHY HASN'T THAT FUND BEEN UPKEEPING THIS? I MEAN, IT HASN'T BEEN DONE SINCE 2017. ACCORDING TO OUR POPULATION, WE ARE 25 YEARS AHEAD OF THE POPULATION THAT OUR COMPREHENSIVE PLAN PREDICTED, THAT PUTS US 25 YEARS BEHIND IN OUR INFRASTRUCTURE. THIS IS SOMETHING WE SHOULD HAVE STAYED ON TOP OF. >> I JUST WANT TO SAY SOMETHING REAL QUICK, BUT WE'RE NOT SAYING WE CAN'T AFFORD THIS, CORRECT? WE'RE NOT SAYING WE CAN'T DO IT. BECAUSE I KNOW THAT WE'RE STILL GOING THROUGH THE PRESENTATION. I THINK THAT WE STILL NEED TO DETERMINE WHAT WE HAVE, WHAT OUR OPTIONS ARE BEFORE WE CAN. I FEEL LIKE WE'RE JUMPING THE GUN. >> IN THE PREVIOUS MEETING, I HAVE BEEN ASKING FOR THIS. THEY SAID, WE DON'T REALLY HAVE THE MONEY FOR THIS. THAT THIS IS GOING TO COST TOO MUCH MONEY. IT'S NOT IN THE BUDGET, AND SO DOING A STORMWATER ASSESSMENT HAS BEEN PUSHED BACK. TIME AND TIME AGAIN, I'VE BEEN ASKING. I'VE BEEN UP HERE ALMOST A YEAR NOW. I'VE BEEN ASKING SINCE BEFORE I GOT ELECTED AND PUSHING ON THIS, [I1. 2025-285 Presentation of Citizens Government Academy Class 1 Graduates.] AND SO HERE WE ARE, ONE YEAR INTO MY TERM, AND I CONTINUE TO HEAR PEOPLE, SOMETHING, THAT IF WE CONTINUE TO PUSH BACK, WE WILL GO FROM THE FASTEST GROWING CITY TO THE FASTEST FALLING APART. WHEN THE INDIVIDUAL WHO CAME TALKING ABOUT THE ROADS, I ASKED, AND HE SAID, WATER IS THE ENEMY OF THESE ROADS. WE'RE GOING TO PUT $17 MILLION INTO OUR ROADS, AND WE'RE GOING TO WASTE THAT MONEY IF WE DON'T TAKE CARE OF THE WATER, [00:40:04] BECAUSE WE'LL CONTINUE TO BE DIGGING OURSELVES A HOLE WITH THAT. IN YOUR OPINION, AN HONEST OPINION, DO YOU THINK THAT IT'S FINE IF WE DON'T DO THE FULL STORMWATER STUDY RIGHT NOW FOR THE CITY WITH EVERYTHING WE HAVE GOING ON? >> IN MY PERSONAL OPINION, YES. I THINK IF WE DID OPTION ONE AND TWO TOGETHER, THAT WOULD ACCOMPLISH THE GOAL OF WHAT WE'RE SETTING OUT TO DO. AS DEVELOPMENTS COME IN, THEY'RE REQUIRED TO PROVIDE STORMWATER MODELS AND THINGS LIKE THAT. WE COULD BUILD ADDITIONAL THINGS INTO THE STORMWATER ORDINANCES TO REQUIRE EVEN MORE INFORMATION AND MORE PLANNING FROM THE DEVELOPERS AS THEY COME IN AND CONSTRUCT THIS INFRASTRUCTURE. >> WOULD THE CITY THEN CONSIDER CALLING ON FEMA WITH THE LO MARS AND ASKING THEM TO RELOOK AT ALL OF OUR FLOOD ZONES WITH FEMA? I MEAN, WE HAVE EXAMPLES FROM 2009. WE HAVE SOME THAT ARE OLDER THAN THAT. >> THERE HAVE BEEN LUMBERS AND PLUMBERS THAT HAVE BEEN FILED SINCE THEN. THEY'VE BEEN FILED BY DEVELOPERS. SO THE FEMA MAP. >> I'M NOT ASKING FOR DEVELOPERS. I'M SAYING THE CITY SHOULD TAKE RESPONSIBILITY AND CALL ON EVERY SINGLE FEMA FLOOD ZONE WE HAVE IN THIS CITY AND ASK FOR THEM TO BE REMAPPED TO SEE HOW THEY ARE ENCROACHING ON THESE PROPERTIES. WE'VE HAD A FAMILY UP HERE WHO'S LIVING RIGHT NEXT TO IN A 100-YEAR FLOODPLAIN. IT'S GETTING WORSE. >> THAT'S EXACTLY WHAT OPTION ONE AND TWO WOULD DO. >> WE WOULD BE PAYING FOR IT INSTEAD OF HAVING FEMA COME IN AND DO IT? >> WE WOULD SUBMIT OUR MODELS AS A CLOMER TO UPDATE THE MAPS, FOLLOWING ALL THE MT2 FORMS THAT WE WOULD NEED TO FILL OUT FOR THAT. >> HOW ARE YOU DOING? TERENCE JOHNSON HERE. I JUST HAD A QUESTION ABOUT NOT ANY ONE OPTION IN PARTICULAR, BUT JUST ABOUT ALL THE OPTIONS, OPTION ONE, TWO, OR THREE, WHICHEVER WE DECIDE. DOES ANY OF THOSE OPTIONS INCLUDE OWNERSHIP OF THE MODEL FILES, THE GIS DATA? DO WE GET TO KEEP THOSE, OR HOW DOES THAT WORK? >> YES, THAT WOULD ALL BE PROPERTY OF THE CITY, AND SO I WOULD RECOMMEND THAT YOU UPDATE THOSE EVERY TIME THAT ANYBODY DOES ANY DEVELOPMENT THAT COMES TO YOU FOR REVIEW, AND THOSE MODELS KEEP GETTING UPDATED AS WE GO. >> IN ANY OF THOSE OPTIONS, ARE THERE ANY RESPONSIBILITY MATRIX THAT ARE CREATED THAT WOULD DETERMINE IF THESE ARE CITY MAINTAINED VERSUS PRIVATE FACILITY MAINTAINED EROSION ISSUES, OR ANYTHING LIKE THAT THAT'S PROVIDED TO US? >> YEAH. THAT'S ONE OF MY POINTS ON MY COMMUNITY ENGAGEMENT IS TO FIGURE OUT WHERE ALL THE COMPLAINTS OF FLOODING ARE COMING FROM AND THEN IDENTIFY WHETHER THAT'S A PRIVATE OR A PUBLIC LIABILITY. OKAY. IT WOULD HELP CLEAR THAT UP. >> IN ANY OPTION WE SELECT. >> YES. >> OKAY. THANK YOU. >> IS THAT THE ADDITIONAL 90,000 THAT WILL BE YOU GOING OUT SPEAKING TO THE RESIDENTS? THE PUBLIC STAKEHOLDER CORNATION? >> YEAH. SO WE'RE PROPOSING TWO COMMUNITY MEETINGS THAT WE'LL HOLD. WE'LL PRODUCE ALL THE DOCUMENTS REQUIRED TO HOST THAT MEETING AND THEN BE THERE IN PERSON TO ANSWER QUESTIONS. THE WAY I SEE IT GOING IS HAVING LARGE MAPS OUT THERE, MAYBE SOME COMPUTERS TO ENGAGE WITH, LOOKING AT OUR FLOOD PLAINS. WE COULD ZOOM INTO THEIR EXACT PROPERTY LOCATION, SHOW THEM WHAT IT LOOKS LIKE, GET THEIR COMMENTS ON ANY, LIKE I SAID BEFORE, THEY CALL THEM HOT SPOT AREAS. THAT COULD BE LOCALIZED FLOODING THAT HAPPENS THROUGHOUT THE CITY THAT MAYBE GOES UNDOCUMENTED. IT'D BE GOOD TO GET ALL THAT DATA FROM OUR COMMUNITY. >> AND THAT'S HOW YOU WOULD DEFINE WHICH SIX NEIGHBORHOODS YOU WOULD FOCUS ON? >> YEAH. I THINK THROUGH THOSE ENGAGEMENT PROCESSES, THAT'S GOING TO IDENTIFY SOME OF THE MORE HIGHER-RISK AREAS, AND THEN WE PRIORITIZE WORKING ON THOSE FIRST. >> I JUST WANT THE COUNSEL TO BE MINDFUL. WITH THESE STUDIES, THE MORE DETAIL YOU GET ON THESE STUDIES, THE MORE PROJECTS THAT POTENTIALLY COULD COME OUT OF THESE STUDIES, AND THEN USUALLY THERE'S A LEVEL OF EXPECTATION THAT COMES WITH THOSE PROJECTS AS WELL AS, NOW THAT WE HAVE A LIST OF PROJECTS, HOW'S COUNSEL GOING TO BUDGET THOSE PROJECTS IN THE FUTURE CIP? JUST SOMETHING TO BE MINDFUL, NOT TELLING YOU ONE WAY OR THE OTHER, JUST TO KIND OF THINK DOWN THE ROAD WHEN YOU'RE LOOKING AT DRAINAGE PROJECTS. IT COULD GENERATE A DRAINAGE CIP WHICH THEN ONE DAY COULD BE A DRAINAGE IMPACT FEE. YOU CAN SEE SOMETIMES HOW THESE THINGS HAVE A DOMINO EFFECT WHEN YOU START. THE MORE DETAIL THAT YOU GET ON THESE STUDIES, THE MORE TYPICALLY SOMETIMES THERE'S AN OBLIGATION ASSOCIATED WITH THAT OR AN EXPECTATION. JUST CONTEXT, NOT TRYING TO TALK YOU IN AND OUT OR NOTHING, BUT JUST GIVE SOME CONTEXT ON THE LEVEL OF STUDIES YOU PROVIDE. >> I DO HAVE JUST A COUPLE OF QUESTIONS. [00:45:03] WE TALKED ABOUT THE ETJ. I KNOW THE CITY WE NEED THE STUDY FOR INSIDE THE CITY FOR SURE, AND YOU TALKED ABOUT THE ETJ, LOOKING AT THAT, AND IF THERE'S THINGS THAT NEED TO BE DONE IN THE ETJ BECAUSE WE'RE EXPECTING THE GROWTH TO GO THAT WAY. IF IT HAS TO BE DONE, CULVERTS, WHATEVER THE CASE MAY BE. I'M JUST THROWING THAT OUT THERE. THE CITY REALLY HAS NO OBLIGATION TO GO IN THE ETJ AND DO ANY OF THAT INFRASTRUCTURE. HOW IS THAT PAID FOR? IS THE COUNTY GOING TO PICK THAT UP TO HELP US? >> THAT'S A HARD QUESTION. >> IT COULD BE A QUESTION IN OUR STAKEHOLDER ENGAGEMENT, IS WORKING WITH COLLIN COUNTY SEEING WHAT THEY'RE DOING OUT THERE? MAYBE THEY HAVE A FLOODPLAIN PLAN THAT THEY'RE DOING OUT THERE BECAUSE THEY ARE GOING TO BE EXTENDING A LOT OF NEW ROADS OVER THERE, RIGHT? SO THEY COULD BE MOVING AHEAD OF US, AND THERE COULD BE SOME OPTIONS TO COLLABORATE THERE. >> THEN ALSO, WE'RE TALKING ABOUT FUNDING, AND I DON'T KNOW, THIS MAY BE A QUESTION FOR KELLY. WHENEVER WE TALKED ABOUT THE PIDS BECAUSE IT IS PUBLIC IMPROVEMENT FOR THIS, TO ME, IT SEEMS LIKE IT IS. COULD THESE BE COVERED BY PID FEES? SOME OF THIS INFRASTRUCTURE THAT HAS TO BE DONE WHENEVER WE GET TO THESE PROJECTS. >> I MEAN, I GUESS IT DEPENDS IF THAT IS A PUBLIC STRUCTURE THAT WAS WITHIN THE PID BOND ISSUANCE, I WOULD IMAGINE. I MEAN, I DON'T THINK YOU CAN ON DRAINAGE THOUGH. >> IF IT ENDS UP BEING A CULVERT OR SOMETHING TO HELP THE DRAINAGE, AND THE CULVERT IS PROBABLY GOING UNDER A ROAD WITH. I'M JUST THROWING IT OUT THERE. >> YEAH, I THINK THE ANSWER TO THAT IS IT JUST DEPENDS. A LOT OF THE DEVELOPMENT AGREEMENTS HAVE PID FEES THAT ARE RESTRICTED. SO IF THERE'S NO RESTRICTIONS TO THE PID FEES, THEN OBVIOUSLY, THOSE FUNDS CAN BE USED FOR ANY MUNICIPAL PURPOSE. BUT SO TO ANSWER YOUR QUESTION, I'LL GIVE THE TYPICAL LAWYER ANSWER, IT DEPENDS. >> I HAVE ONE QUESTION. ON OPTION ONE, ADDITIONAL SERVICES, YOU IDENTIFY UP TO FIVE HIGH RISK FLOODING SITES FROM FLOOD PLAINS TO DEVELOP CONCEPTUAL MITIGATION ALTERNATIVES. I WOULD PRESUME THE FIRST QUESTION IS THAT'S THE TOP FIVE. THE WORST OF THE WORST. >> EXACTLY, AND WE WOULD TAKE THOSE INTO A CONCEPTUAL DESIGN WHERE WE WOULD DEVELOP ESSENTIALLY 30% PLANS THAT ARE CONSTRUCTABLE. >> AND THE REST OF THAT LIST. I THINK THIS IS MORE TOWARDS WHAT MR. GIBBS WAS JUST ALLUDING TO. THE REST OF THAT LIST, IS THAT A PART OF THIS REPORT? >> YES, AND WE WOULD INCLUDE A WHOLE MATRIX OF EVERYTHING WE'VE SEEN AND HOW WE RANKED THE PROJECTS. >> AND I THINK THAT'S KIND OF WHAT MR. GIBBS IS ALLUDING TO IS THAT LIST RIGHT THERE MIGHT. >> YES, YOU'D GET IT. I WOULD ASSUME THE MORE DETAILED THE STUDY IS, THE BIGGER THE LIST IS GOING TO BE, WHICH THEN IN RETURN. YOU KNOW, THERE'S, AGAIN, TYPICALLY, WHEN YOU GENERATE THESE LISTS, YOU GENERATE AN EXPECTATION AT SOME POINT IN TIME WHERE THE COUNCIL WOULD HAVE TO DECIDE WHETHER OR NOT THAT NEEDS TO BE PART OF SOME CIP PLAN FOR THE FUTURE. IN ADDITION TO YOUR ROAD CIP OR WATER SEWER CIP, THAT COULD ROLL INTO A FUTURE CIP OUT OF THE DRAINAGE FUND AT SOME POINT IN TIME. >> IN SIMPLE TERMS, WE CAN BITE OFF MORE THAN WE CAN CHEW, POTENTIALLY. GOT TO BE CAREFUL FOR THAT. >> I MEAN, I THINK THAT WE JUST HAVE TO DEVELOP A PLAN AT THAT POINT. IT'S NOT SOMETHING WE HAVE TO IMMEDIATELY FIX RIGHT NOW. ONCE THIS STUDY IS DONE, IT'S SOMETHING WE JUST HAVE TO, AND YOU GUYS WILL HELP US CREATE THAT BUDGET TO FIX THE ISSUE THAT WE FIND, CORRECT? THIS IS GOING TO BE A PROBABLY MULTI. I KNOW THIS IS 18 TO 24 MONTHS, BUT THEN THAT WILL DETERMINE HOWEVER LONG IT WILL BE TO FIX THE ISSUES, BECAUSE IT MIGHT TAKE ANOTHER THREE, FOUR YEARS TO FIX WHATEVER ISSUE THAT YOU GUYS ACTUALLY FIND. >> I UNDERSTAND THAT IT'S GOING TO CREATE MORE PROJECTS AND EXPECTATIONS. BUT I'M LIKE, 99% POSITIVE THAT THAT'S KIND OF OUR RESPONSIBILITY UP HERE. SERVING THE PEOPLE AND ENSURING THAT THEIR HOMES AND PROPERTIES AREN'T BEING [I2. 2025-286 Presentation of a Mayoral Proclamation recognizing the Princeton Fire Department's 100 years of dedicated service to the community and honoring the men and women, past and present, who have served since the Department's founding in 1925.] DAMAGED BY THE WATER THAT WE KNOW IS BEING PROBLEMATIC. IT'S OUR JOB. THAT'S WHY WE WERE ELECTED TO ENSURE THAT THE SAFETY, WELFARE, AND SECURITY OF THE PEOPLE ARE OUR PRIORITY. I UNDERSTAND THAT THE MORE WE LOOK INTO THINGS, THE MORE PROJECTS WE'RE GOING TO FIND. THAT'S BECAUSE NOTHING'S BEEN DONE FOR YEARS, AND WE'RE 25 YEARS BEHIND IN INFRASTRUCTURE. WE'RE GOING TO FIND PROJECTS EVERYWHERE. THE QUESTION IS, ARE WE GOING TO CONTINUE TO STAY BEHIND AND KICK IT DOWN THE LINE, OR ARE WE JUST GOING TO DO IT AND GET THINGS DONE RIGHT THE FIRST TIME, RATHER THAN CONTINUOUSLY DO LITTLE BITS AND PIECES, [00:50:03] AND THEN BY THE TIME WE GET TO THE NEXT PART, THE ORIGINAL DATA IS YEARS OUTDATED. WHY ARE WE JUST LOOKING TO KEEP PUSHING THESE PROBLEMS BACK INSTEAD OF JUST ADDRESSING THEM? >> WELL, I DON'T THINK ANYBODY SAID WE WANTED TO PUSH ANY PROBLEMS BACK. I KNOW I CERTAINLY DON'T WANT TO PUSH ANY PROBLEMS BACK, BUT ONE QUESTION, TOMMY, YOU DID SAY THAT OPTION ONE AND TWO IS PROBABLY, JUST BASED ON OUR CURRENT SITUATION, THAT'D PROBABLY BE THE BEST ROUTE FOR US TO TAKE, RIGHT? >> YEAH. THAT'S A CONSULTANT'S RECOMMENDATION AS WELL. A LOT OF THE AREAS THAT WE'RE LOOKING TO MODEL, THERE'S ALREADY SOME MODELING DATA AVAILABLE THAT WE'LL TAKE INTO CONSIDERATION AS WE GO THROUGH THE PLAN, MAKE SURE IT'S ACCURATE, THINGS LIKE THAT, AND SO SOME OF THE WORK'S ALREADY BEEN DONE FOR THE FULL BLOWN OPTION THREE, OR MOST OF IT, AND SO UPDATING WITH OPTION ONE AND TWO TO INCLUDE THAT ADDITIONAL FLOODPLAIN, ADDITIONAL CREEK BASINS, AND THINGS LIKE THAT, I THINK FROM MY STANDPOINT, THAT'S THE WAY TO GO. >> BECAUSE I THINK IF ANYTHING COMES OUT OF IT OUT OF THE SURVEY, IF THERE ARE TRUE ISSUES THAT WE NEED TO ADDRESS. I DON'T THINK ANYONE HAS YOU KNOW, ANY PROBLEMS DOING. THE OTHER THING I WANTED TO MENTION IS THAT THE COMMUNITY ENGAGEMENT PIECE, DEPENDING ON HOW WE SET THAT UP, HOW WE MARKET THAT, THAT'S IMPORTANT BECAUSE A LOT OF TIMES WITH SURVEYS AND THINGS LIKE THAT, WE DON'T HAVE A LOT OF COMMUNITY ENGAGEMENT, BASED ON OUR POPULATION, WE JUST DON'T, AND THAT'S A FACT. HOPEFULLY THAT'LL BE PRESENTED IN A WAY TO WHERE WE CAN GET SOME REALLY GOOD FEEDBACK TO SEE HOW WE NEED TO PROCEED. >> IF WE WENT WITH THE RECOMMENDATION HERE, DO WE HAVE THE FUNDS FOR IT RIGHT NOW TO A POINT WHERE IT WOULDN'T HAVE AN ISSUE? >> IN OUR OPERATIONS RESERVE FOR THE STORMWATER, WE HAVE 2.8 MILLION OVER THAT'S OVER OUR 120 DAY OPERATING RESERVE THAT WE NEED TO HAVE ON HAND. I MEAN, IT WOULD SIGNIFICANTLY IMPACT THAT ACCOUNT AND LIMIT WHAT WE COULD DO FOR ANY ISSUES THAT ARE DISCOVERED IMMEDIATELY NEEDING CORRECTING. BUT WE DO HAVE THE AVAILABLE FUNDS TO BE ABLE TO COVER THAT. >> OKAY, AND LET ME SEE. >> IF WE GO WITH ONE AND TWO, THEN I WOULD GO TO KELLY AND ASK. I WOULD WANT HER TO LOOK AT RFQS FOR GRANT WRITING COMPANIES TO WRITE THE GRANT, TO AIM FOR THE REMAINING PART THAT ISN'T BEING DONE, SO WE CAN PUSH THAT OUT THERE, AND AT THE SAME TIME, CAN WE GET A STAIR-STEPPED PRICING FOR GETTING THE REMAINING PART DONE OVER THE NEXT, I WOULD SAY NO MORE THAN THREE YEARS. >> THAT WE CAN GET THE ENTIRE CITY DONE IN A REASONABLE TIMELINE. BUT BY LOOKING AT GENERAL FUNDS AND STUFF LIKE THAT WITH THE CITY, WE CAN LOOK AT I REALLY LIKE THAT IDEA OF PUTTING AN IMPACT FEE IN THERE BY USING OPTIONS LIKE THAT TO GET THE REMAINING MONEY THAT WE NEED TO ADDRESS THIS BECAUSE IT NEEDS TO BE ADDRESSED AS A WHOLE. IF WE'RE GOING TO START WITH OPTION 1 AND 2, AND WE'RE ONLY GOING TO DO SIX NEIGHBORHOODS, WE NEED A PLAN IN PLACE FOR THE REMAINING NEIGHBORHOODS THAT ARE IMPACTED. WE'VE GOT ONE THAT HAS A WATER TABLE WITH LIKE 10 HOUSES ON TOP, ONE WHOSE HOME IS LIKE FLOODED CONSTANTLY AND CAN'T GET FLOOD INSURANCE. [I3. 2025-287 Proclamation recognizing November 10, 2025, as the 250th Birthday of the United States Marine Corps.] THAT'S TWO NEIGHBORHOODS RIGHT THERE WITH MAJOR PROBLEMS, IT LEAVES US FOUR MORE. WE NEED A PLAN IN PLACE FOR THE REMAINING PART OF THIS. IS THAT POSSIBLE TO CREATE A THREE-YEAR PLAN TO HIT UP THE REMAINING PIECES THAT ARE NOT BEING LOOKED AT? >> I THINK THE CORRECT WAY TO GO WOULD BE TO MOVE FORWARD WITH OPTION 1 AND 2, IF THAT'S WHAT COUNCIL DECIDES TO DO AND THEN HAVE A SEPARATE PROPOSAL DRAFTED TO FILL IN THE GAPS, BECAUSE THERE'S GOING TO BE ADDITIONAL GAPS IN THERE THAT NEED TO BE ACCOUNTED FOR AS FAR AS WHAT'S NOT BEING COLLECTED AND WHAT IS COLLECTED, AND SO WE'LL JUST NEED TO MAKE SURE WHERE THAT DIVIDING LINE IS BETWEEN WHAT WE'RE GOING TO BE FUNDING AND WHAT WE'RE ASKING TO BE, I GUESS, A PROPOSAL TO BE BASED ON. >> DURING THE STAKEHOLDER COORDINATION, THAT SHOULD REVEAL THOSE OTHER NEIGHBORHOODS, TOO. AT THAT POINT IN TIME, IF THERE'S 10 NEIGHBORHOODS THAT ARE FLOODING, WE CAN COME UP WITH A PLAN AT THAT POINT IN TIME TO ADDRESS THOSE NEEDS AS WELL. [00:55:01] LET'S JUST SAY, LIKE YOU HAVE RESIDENTS SHOWING UP FROM ALL OVER THE CITY, AND YOU GET THIS LIST, AND THEN YOU GUYS GO OUT AND DETERMINE WHICH ONE IS WORSE, I GUESS. THEN AT THAT POINT IN TIME, WE CAN GET AN ESTIMATE FOR THOSE OTHER NEIGHBORHOODS TO ADDRESSED AS WELL. >> YEAH, EXACTLY. I THINK THAT WOULD WORK OUT GREAT. >> THEN FOR THE GRANT THAT SHE'S SPEAKING OF, I GUESS WHO WOULD BE RESPONSIBLE TO MAYBE LOOKING INTO THAT? BECAUSE I THINK THAT WE CAN SAVE 75% OF THIS COSTS OF THE 4.7 MILLION. THAT WILL BE A LOT, AND WE CAN GET EVERYTHING DONE AT ONE TIME. >> YEAH, THERE'S FIRMS OUT THERE. ME AND KELLY WORKED WITH SOME IN THE PAST THAT WILL ACTUALLY APPLY AND DO GRANTS FOR YOU THAT THEY CAN COME THROUGH AND SEE WHAT'S AVAILABLE OUT THERE AND HELP DRAFT THEM AND GET THEM GOING. SOMETIMES THERE'S A MAX, SOMETIMES THEY'RE NOT. WE CAN FIND THROUGH THOSE DETAILS AND REACH OUT TO A GROUP OF FOLKS TO HELP US WRITE THOSE TYPE OF GRANTS. THAT'S SOMETHING THAT WE CAN ACTUALLY ACCOMPLISH. WE CAN JUST LOOK AT THE BUDGET AND SEE WHAT OUR BUDGET LOOKS LIKE BECAUSE THERE'S A FEE WITH IT, OBVIOUSLY, AND THAT WE CAN FIGURE OUT HOW TO GET ON BOARD WITH SOME GRANT WRITING, NOT JUST FOR THIS, BUT FOR OTHER THINGS TOO IN THE CITY AS WELL. >> YEAH. I GUESS, ALSO, IS IT THE SAME FUND THAT'S PAYING FOR THIS WILL BE PAYING FOR WHATEVER IMPROVEMENTS THAT WE NEED TO MAKE AS WELL? >> THAT'S CORRECT. THAT FEE THAT WE CHARGE FOR THAT, IT'S WRITTEN INTO THE ORDINANCE. WE'RE AT THE MAXIMUM PER THE ORDINANCE FOR WHAT WE CAN CHARGE FOR THAT FEE. I CAN'T RECALL THE EXACT NUMBER OFF THE TOP OF MY HEAD, BUT WE COULD POTENTIALLY LOOK AT THAT AGAIN. THAT WOULD MEAN INCREASED COST TO THE RESIDENTS IF WE WANTED TO ADJUST THAT. BUT WE COULD FORECAST THE BUDGET BASED ON THE ANTICIPATED GROWTH AND WHAT THAT FEE IS TO SEE WHAT THE SCHEDULE LOOKS LIKE FOR FUNDING SOME OF THESE PROJECTS. >> WE CAN GO WITH OPTION 1 AND 2 AND THEN BASICALLY CREATE A PLAN TO ADDRESS THE WHOLE CITY ME BE AT THAT POINT. >> CORRECT. >> THAT FUND ALSO PAYS FOR YOUR DRAINAGE CREW AS WELL. I MAKE SURE COUNCIL REALIZED THAT THAT ACTUALLY PAYS FOR THE DRAINAGE CREW THAT DOES DRAINAGE IMPROVEMENTS AND STUFF WITHIN THE CITY AS WELL, THAT WATER BILL FEE THAT TOMMY'S ALLUDING TO. ALSO, WHEN WE DO THESE STUDIES, IF SOME THINGS WE TALKED ABOUT. I'M SORRY, I'M TALKING A LOT ABOUT THIS, BUT I'VE JUST BEEN THERE DONE IT. WHEN YOU DO THESE TYPE OF STUDIES, SOMETIMES IF HOMES ARE NOW GOING TO BE PUT INTO A FLOODPLAIN AFTER THIS IS SUBMITTAL IS MADE TO FEMA, THEY COULD BE PUT IN A FLOODPLAIN IN A ZONE A, AND THEN THEY'RE DESTINED TO HAVE TO BUY FLOOD INSURANCE. JUST FYI I REALIZE THAT THAT IS AN ADDITIONAL THING THAT THE RESIDENTS COULD BE PUT IN BECAUSE OF THIS STUDY. I'VE HAD PERSONAL EXPERIENCE WITH THAT WHERE WE'VE DONE A MASTER DRAINAGE PLAN. WE HAD TO GO IN AND AMEND THE FEMA MAP, AND THOSE RESIDENTS WERE NOW PUT INTO THAT ZONE. I'M JUST TRYING TO GIVE YOU THE BIG PICTURE OF SOME OF THOSE THINGS THAT COME DOWN THE ROAD WHEN THIS STUDY IS DONE. >> YEAH, AND I THINK THAT'S NECESSARY BECAUSE I WOULD HATE TO NOT KNOW I'M IN THE FLOOD ZONE AND NOT HAVE FLOOD INSURANCE, AND WE DO FLOOD. I THINK THAT'S IMPORTANT FOR THE RESIDENTS TO ACTUALLY KNOW THAT THEY'RE IN THE FLOOD ZONES AS WELL. >> I JUST HAD A QUICK QUESTION ABOUT THE PAYMENT. ARE THE PAYMENTS BASED ON MILESTONES AND DELIVERABLES OR IT'S JUST LIKE A MONTHLY PAYMENT REGARDLESS OF WHAT'S ACCOMPLISHED OR NOT? >> TO WORK OUT THE DETAILS. >> WE'RE STILL BASED ON THE WAY COUNSEL GOES IS WHAT THAT'S VOTES, THAT'S WHAT WE'RE GOING TO USE TO DETERMINE WHAT GOES INTO THE PROFESSIONAL SERVICES AGREEMENT. WE'LL DISCUSS WHETHER OR NOT THEY'RE [H. CONSENT AGENDA] MILESTONE BASED OR WHAT PAID PER COMPLETION OF TASK, BASICALLY. WE'LL MAKE SURE THAT THAT'S ALL COVERED IN THE SERVICES AGREEMENT. >> JUST ONE QUESTION, TOMMY. WOULD YOU JUST FOR THE RESIDENT'S BENEFIT SUMMARIZE THE BENEFIT OF HAVING THE MASTER DRAINAGE PLAN 1, AND TWO, TALK ABOUT ANY LIABILITY THAT WILL OCCUR AFTERWARDS, WHETHER THAT'S ON THE CITY'S PART OR THE RESIDENTS? >> THE LIABILITY PART REMAINS TO BE SEEN BECAUSE A LOT OF THAT'S GOING TO BE DETERMINED BASED ON WHETHER THE ISSUES THAT ARE DISCOVERED ARE PUBLIC OR PRIVATE. THAT REMAINS TO BE SEEN. THAT'S WHAT THE STUDY IS GOING TO SHOW US, WHAT NEEDS TO HAPPEN HOW WATER IS MOVING THROUGH OUR CITY, THINGS LIKE THAT. ONCE WE IDENTIFY THOSE PROBLEMS AND WE KNOW WHETHER OR NOT THEY'RE PUBLIC OR PRIVATE, WE'LL WORK WITH THE RESIDENTS THAT ARE AFFECTED TO MAKE SURE THAT THEY'RE EDUCATED ON WHAT'S HAPPENING AND WHY. BUT THE BENEFIT OF HAVING THIS MASTER AND DRAINAGE PLAN IS SO THAT WE UNDERSTAND HOW THE FLOODPLAINS AND THE FLOODWATERS AND CREEKS AND STREAMS AND EVERYTHING WORKS WITHIN OUR CITY. IT HELPS US TO BOLSTER OUR REVIEW PROCESS OF DEVELOPERS WHEN THEY COME IN, AND THEY'RE HAVING TO PROVIDE US A DOWNSTREAM ASSESSMENT AND THE DRAINAGE CRITERIA THINGS LIKE THAT. [01:00:02] THE DIFFERENT DESIGN CRITERIA THAT THEY'RE HAVING TO MEET TO MAKE SURE THAT THEY ARE IN FACT MEETING THOSE. IT'S A LONG-TERM DOCUMENT. THAT NEEDS TO BE UPDATED PRETTY FREQUENTLY. BUT IT JUST ENSURES THAT THE FLOODWATERS AND ANY FLOODING HAZARDS ARE MITIGATED BEFORE THEY HAPPEN. >> IF WE DO NOT SECURE GRANT FUNDING FOR THIS, THE CITY WILL HAVE TO PAY FOR IT. HOW WILL THAT THEN TRANSLATE TO WHAT THE RESIDENTS, WHAT THEIR RESPONSIBILITY WILL BE? >> BUT THAT REMAINS TO BE SEEN AS WELL. LIKE MR. GIBBS, ALLUDED TO EARLIER, ONCE WE IDENTIFY A PROJECT, IF IT'S AFFECTING PRIVATE RESIDENTS, THEN THAT PROJECT IS GOING TO HAVE TO BE CONSTRUCTED AT SOME POINT. THERE IS THAT EXPECTATION THAT THE FLOOD HAZARD IS MITIGATED. WHETHER THAT BE THROUGH ADDITIONAL DRAINAGE FEES, FEE RATE INCREASES, IMPACT FEES, THAT'S GOING TO HAVE TO BE LOOKED AT ON ONCE THE STUDY IS COMPLETED, IT'S GOING TO TELL US HOW WE'RE GOING TO BE ABLE TO FUND THESE PROJECTS. BECAUSE RIGHT NOW WE'VE BEEN COLLECTING THAT FLAT RATE SINCE 2017, AND WE HAVE A FUND RESERVE OF $2.8 MILLION. WE'RE GOING TO HAVE TO REALLY LOOK AT THE FUNDING MECHANISMS FOR CORRECTING ISSUES THAT THE PLAN SHOWS US. >> ONE THING THAT WOULD HELP IS IF WE WOULD FOLLOW ORDINANCE 3537A. I KNOW WHEN WHEN THE DEVELOPERS COME UP HERE AND I ASK ABOUT THE RETAINING WALLS AND STUFF ON THE PRIVATE RESIDENCY, EVERYONE'S LIKE, WE DON'T DO THAT. WE DO PUBLIC INFRASTRUCTURE, EXCEPT WE DON'T. WE ACTUALLY DO REQUIRE THE PRIVATE PROPERTY. IT SAYS THE LOT IMPROVEMENTS ON THE INDIVIDUAL RESIDENTS LOTS OF THE SUBDIVISION OR ADDITION AS REQUIRED IN THESE REGULATIONS. WE DO REQUIRE ENSURING THAT THOSE THINGS ARE, [J. EXECUTIVE SESSION (Part 1 of 2)] IN FACT, DONE RIGHT FOR EACH INDIVIDUAL LOT. I THINK IF WE DID THAT, IT WOULD HELP SIGNIFICANTLY WITH THESE INDIVIDUAL LOTS THAT ARE BEING IMPACTED BY THESE THINGS BECAUSE THAT WOULD MEAN THAT THE DEVELOPERS PUT THINGS IN PLACE PROPERLY, AND THEIR HOMES ARE PROTECTED. I THINK IF WE CAN GOING FORWARD, MAKE SURE THAT WE ARE IN FACT DOING THAT BECAUSE ONE OF THE BIG PROBLEMS IS, WHILE WE HAVE THAT, WHEN WE GO DOWN TO I THINK IT'S 3539, I BELIEVE IS WHAT IT IS. YES. WHEN IT COMES TIME FOR THE INSPECTION, WE DON'T INSPECT THAT PART. WE REQUIRE IT, BUT THEN WE DON'T ACTUALLY EVER LOOK AT IT. THAT'S SOMETHING WE NEED TO ADDRESS AS WELL AS ENSURING THAT WE'RE INSPECTING THOSE THINGS THAT WE ARE REQUIRING. AT THAT POINT, I THINK YOUR JOB WOULD BE MADE A LITTLE EASIER BECAUSE WE KNOW THAT THE DRAINAGE WAS BEING APPROPRIATELY ADDRESSED. >> MAYOR, SO I BELIEVE THIS IS NOT ON THE AGENDA TONIGHT TO VOTE ON, BUT JUST TO GIVE DIRECTION IN TERMS OF WHERE WE GO ON THIS. >> CORRECT. THE WAY THE RESOLUTION IS WRITTEN, YOU CAN AUTHORIZE WHICHEVER OPTION OR OPTIONS THAT THE COUNCIL DESIRES, [K. ACTION PERTAINING TO EXECUTIVE SESSION (Part 1 of 2)] AND WE CAN MOVE FORWARD WITH GETTING THE CONSULTANT STARTED. WE START WITH THE SERVICES AGREEMENT AND THEN GET THEM STARTED MOVING FORWARD ON IT. >> PERFECT. JUST FOR CLARIFICATION, THIS ITEM C2 IS A DISCUSSION ONLY ITEM, BUT YOU GUYS HAVE A CORRESPONDING ITEM M2 THAT YOU GUYS CAN TAKE ACTION ON AND SELECT WHATEVER OPTION. YOU DO HAVE THE ABILITY TO TAKE ACTION TONIGHT IF DESIRED. >> YES, SO WE CAN ADDRESS THAT DURING THE REGULAR MEETING. >> CORRECT. >> IS THERE ANY MORE QUESTIONS? THANK YOU. >> THANK YOU. >> THANK YOU. >> THIS WILL MOVE TO ITEM C3 2025-276 PRESENTATION AND UPDATE REGARDING THE TIME FRAME FOR COMPLETION OF UTILITY RATE STUDY IN RELATION TO WINTER QUARTERLY AVERAGING. >> GOOD EVENING, MAYOR, COUNCIL, TOMMY, MATT DIRECTOR OF PUBLIC WORKS. AT THE LAST MEETING, THERE WAS AN ORDINANCE PRESENTED TO COUNSEL FOR TO IMPLEMENT WQA OR WINTER QUARTERLY AVERAGING. THAT WAS TABLED WITH THE RECOMMENDATION THAT WE BRING IT BACK AFTER A RATE STUDY CAN BE PERFORMED. I WANTED TO GIVE YOU AN UPDATE ON THE TIMELINE OF WHAT WE'RE LOOKING AT FOR ACTUALLY [01:05:01] COMPLETING THE WINTER QUARTER AVERAGING OR THE UTILITY RATE STUDY. I'M SORRY, SO THAT YOU GET A BETTER TIME FRAME OF WHAT THAT ACTUALLY LOOKS LIKE. THAT'S JUST SUMMING UP WHERE WE ARE NOW. THE IMPACT FEE STUDY WAS SCHEDULED TO BE COMPLETED IN JANUARY 2026 HAS SINCE BEEN PUSHED OUT DUE TO SOME LAWS THAT WERE ENACTED DURING THE 89TH LEGISLATURE IN TEXAS. NOW WE'RE LOOKING AT APPROXIMATELY FIVE MONTHS FROM TODAY TO COMPLETE THAT. [L1. ORD-2025-11-10-06 Conduct a public hearing and consider approving Ordinance No. 2025-11-10- 06 of the City of Princeton from JB Princeton 1, LP for a Specific Use Permit for a Convenience Store with Gas Pumps at the northwest corner of S. Beauchamp Boulevard and Myrick Lane, in the City of Princeton, Collin County, Texas; and take appropriate action. Presented by Craig Fisher, Planning & Zoning Administrator.] THAT'S GOING TO PUT THAT PORTION BEING COMPLETED. LET'S SEE MARCH TIME FRAME WITH THE RATE STUDY THEN NEEDING TO TAKE ABOUT 2-3 MONTHS AFTER THAT. WE'RE LOOKING AT AROUND MAY TO BE ABLE TO COMPLETE THAT. THE UPDATED RATE STUDY IS GOING TO TAKE A LOOK AT THE TRUE COST OF SERVICE OF WATER AND WASTEWATER SERVICES IN THE CITY. IT'S GOING TO MAKE SURE THAT WE CAN MAINTAIN THAT OPERATING RESERVE THAT WE NEED, THE FUND BALANCE THAT WE NEED. IT'S ALSO GOING TO MAKE SURE THAT WE CAN FUND THE DAILY OPERATIONS OF THE WATER AND WASTEWATER SYSTEMS. WE'RE LOOKING AT FROM TODAY AROUND SIX MONTHS TO BE ABLE TO COMPLETE THAT RATE STUDY. I'M SORRY, NINE MONTHS. WE'VE GOT THE LAND USE ASSUMPTIONS THAT WE NEED TO FINALIZE THE CAPITAL IMPROVEMENT PLANS. WE'RE GOING TO GET THAT INTO THE HANDS OF OUR ENGINEERS THAT ARE COMPLETING THE WATER AND WASTEWATER MASTER PLANS AND CAPITAL IMPROVEMENT IMPACT FEE STUDIES. FROM THAT POINT FORWARD, DUE TO THE NEW TIMELINE, LIKE I SAY, IT'S GOING TO TAKE ABOUT SIX MONTHS, A LITTLE OVER FIVE MONTHS TO COMPLETE THOSE STUDIES AND THOSE PLANS. THEN THE RATE STUDY WILL TAKE THREE MONTHS AFTER THAT. WE'RE LOOKING, I GUESS, TONIGHT, THE WINTER QUARTER AVERAGING ORDINANCE IS BACK ON THE AGENDA FOR CONSIDERATION. WE'LL BE SEEKING COUNSEL INPUT IN COUNCIL DIRECTION, MOVING FORWARD WITH THAT. DO WE LEAVE THEM STRUCTURED AS THEY ARE NOW WITHOUT IMPLEMENTING THE WINTER QUARTERLY AVERAGE, WAIT FOR THE RATE STUDY OR TO JUST GO AHEAD AND IMPLEMENT WINTER QUARTER AVERAGING? SOME OF THE CONSIDERATIONS ARE WHEN DO WE IMPLEMENT IT? WHAT MONTHS DO WE INCLUDE IN IT? IS IT A THREE MONTH OR FIVE MONTH? DROP THE HIGHEST DROP THE LOWEST AND THEN GET A THREE-MONTH AVERAGE OUT OF THAT. THEN HOW DO WE INCLUDE THE NON-STANDARD SERVICE AGREEMENT CUSTOMERS THAT ARE IN, BEING SERVED WATER BY CULLEOKA AND MILLIGAN? WITH THAT, I'LL ANSWER ANY QUESTIONS, BUT AS I STATED, THE ORDINANCE IS ON THE REGULAR AGENDA FOR CONSIDERATION. >> I'M GRANT. I HAVE A QUESTION FOR YOU FOR THIS ITEM ON THE REGULAR AGENDA. WE CAN STILL I GUESS, ALTER WHAT YOU WROTE FOR THE ORDINANCE, CORRECT? >> YEAH, CERTAINLY. YOU GUYS COULD ADOPT IT AS IS. THIS IS JUST THE MIND AND STAFF FIRST STAB AT IT, OR SOME OF THE THINGS THAT TOMMY BROUGHT UP WHAT DO YOU WANT THE QUARTER TO LOOK LIKE? HOW DO YOU WANT THE QUARTERLY AVERAGE TO BE ESTABLISHED OR TO BE CITYWIDE? YEAH, YOU GUYS CAN ADOPT IT AS IS OR WITH ANY AMENDMENTS. >> OKAY. JUST DUE TO TIME, CAN WE HAVE THIS DISCUSSION DURING A REGULAR MEDIATE MEETING? >> YEAH, CERTAINLY. SURE. >> OKAY. >> YEAH, I THINK THAT WE WILL THIS DURING THE REGULAR MEETING. I THINK THAT'S TAKE US TO C4 PRESENTATION AND DISCUSSION REGARDING THE FISCAL YEAR 2024, 2025, EXTERNAL AUDIT PRESENTED BY KELLY. >> THANK YOU, MAYOR AND COUNCIL. LATE SPRING, STAFF ISSUED AN RFP FOR AUDIT SERVICES AND MAY RECALL IN JULY, COUNCIL APPROVED SUCH ENGAGEMENT THAT WE HAVE WITH PATILO BROWN AND HILL. SINCE THAT ENGAGEMENT, WE HAVE STARTED INTERIM FIELDWORK WITH THE AUDITORS FOR FISCAL YEAR 2025. WE THOUGHT IT WOULD BE GOOD TO HAVE THE AUDITOR, JOHN MANNING, OUR PARTNER WITH PBH, TO COME AND PRESENT WHAT HAS BEEN DONE AND WHAT THE TIMELINE AND EXPECTATIONS GOING FORWARD. I'LL PASS IT ON TO JOHN. >> THANK YOU, KELLY. MAYOR AND COUNCIL, THANK YOU FOR LETTING ME BE HERE. I ALWAYS LIKE TO SAY THAT WE WORK WITH FINANCE TO GET THE AUDIT DONE, BUT WE REALLY ARE HERE TO SERVE THE COUNCIL. WE THOUGHT WITH THIS BEING OUR FIRST YEAR, THIS BEING THE CFO'S FIRST YEAR THAT WE COULD JUST GO OVER AN OVERVIEW OF WHAT WE WILL DO DURING THE AUDIT. I DON'T KNOW HOW FAMILIAR YOU ARE WITH WHAT WE DO. WE GO OVER SOME OF THE HIGHLIGHTS OF THE THINGS THAT WE DO DURING THESE AUDITS AND JUST GIVE YOU A HEADS UP ON WHAT'S COMING. AGAIN, MY NAME IS JOHN MANNING. I'M A PARTNER WITH PATILO BROWN AND HILL, AND WE WERE SELECTED WITH THE RFP TO PERFORM THE AUDIT. I'M GOING TO GO OVER A FEW OF THESE THINGS, THE AUDIT PROCESS WHERE WE LOOK AT INTERNAL CONTROLS. RISK PREVENTION, OVERVIEW OF THE FINANCIAL STATEMENTS, AND THEN IF YOU GUYS HAVE QUESTIONS AFTERWARDS, I'LL BE GLAD TO ENTERTAIN THOSE. [01:10:01] OUR AUDIT PROCESS IS SET UP INTO TWO PARTS. IT'S CALLED PLANNING AND INTERIM OR PLANNING AND FIELD WORK, AND PLANNING IS WHERE WE TAKE CARE OF A LOT OF THE ISSUES WHERE WE DON'T NEED FINAL NUMBERS FOR. WE CAN COME OUT EARLY AND GET A LOT OF THE INTERNAL CONTROL REVIEWS, A LOT OF THE PROCESS DRIVEN PARTS OF OUR AUDIT COMPLETED. BEFORE WE GET THE FINAL NUMBERS, WHERE THEN WE'RE DIVING IN AND MAKING SURE CASH IS CORRECT, MAKING SURE DEBT IS CORRECT AND LOOKING AT NUMBERS. IT'S A TWO PRONG ATTACK. >> YOU ALL SEEN THE ACFR. IT'S OVER 100 PAGE DOCUMENT. THERE'S A LOT OF NUMBERS IN THERE. THERE'S A LOT OF PROCESS THAT ARE COVERED THERE. SPLITTING THIS UP ALLOWS US TO GET THIS DONE IN A TIMELY FASHION. THE FIRST PART, WE CALL THIS PLANNING OR INTERIM WORK, AND WE DID THAT IN SEPTEMBER OF THIS YEAR. WE HAD THREE AUDITORS OUT HERE WITH A MANAGER AND A PARTNER AND WE WERE OUT HERE FOR A WHOLE WEEK. WHAT WE WERE LOOKING AT THERE WERE INTERNAL CONTROLS. WE WERE DOING A RISK ASSESSMENT OVER DIFFERENT THINGS THAT THE CITY HAS. WE DID SOME PRELIMINARY TEST WORK WHERE WE LOOKED AT LAST YEAR'S ACFR, LOOKED AT PROCESSES, LOOKED AT THINGS THAT THE CITIES ARE DOING AND EVALUATING THOSE. WE ALSO DID A LOT OF INTERNAL CONTROL REVIEWS WITH DIFFERENT CITY PERSONNEL. FIELD WORK, WHICH IS WHAT WE'LL DO IN THE SECOND PHASE OF OUR AUDIT PROCESS WILL BE IN JANUARY OF '26. THAT WILL HAVE TWO AUDITORS OUT HERE OFF AND ON FOR FOUR WEEKS WITH THE MANAGER AND PARTNER OVERSEEING THOSE EFFORTS. WHAT ARE WE DOING AT THAT PART? THAT'S WHEN WE START DIVING INTO THE NUMBERS WHERE THE FINANCE DEPARTMENT WILL SAY, CASH IS X MILLION DOLLARS, WE GO THROUGH AND MAKE SURE THAT THOSE NUMBERS ARE CORRECT. WE MAKE SURE YOUR REVENUES ARE RIGHT SALES TAX, PROPERTY TAXES BECAUSE BY THEN, WE'LL HAVE A SEPTEMBER 30TH GENERAL LEDGER, AND WE'LL BE ABLE TO LOOK AT THE NUMBERS AND BE ABLE TO DO OUR TEST WORK THERE. WE WILL ALSO THEN COMPLETE THE SINGLE AUDIT, WHICH IS IF YOU HAVE OVER $750,000 OF FEDERAL FUNDS THAT YOU'VE SPENT, WE HAVE TO TEST THOSE PROGRAMS AND MAKE SURE THAT THEY'RE BEING SPENT IN COMPLIANCE WITH THE GRANT AGREEMENT. THE RESULTS, LIKE WHAT HAPPENS WHEN WE'RE DONE IS, WE WILL ISSUE AN INDEPENDENT AUDIT REPORT AND THE KEY POINTS IN THAT REPORT, THERE'LL BE THREE PAGES UP IN THE FRONT. IT'LL SAY THAT YOU GUYS, COUNCIL, THE CITY IS RESPONSIBLE FOR FINANCIAL STATEMENTS. THE AUDIT NEEDS TO BE PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS AND GENERALLY ACCEPTED AUDITING STANDARDS. WE'LL PRESENT THAT FINAL ACFR, AND THE SINGLE AUDIT TO COUNCIL AT THE MARCH 2026 MEETING. THAT GIVES YOU A TIMELINE. INTERIM SEPTEMBER, FINAL FIELDWORK JANUARY, BRING THE ACFR TO THE COUNCIL IN '26. OUR RESPONSIBILITY IS TO OFFER REASONABLE ASSURANCE THAT THE FINANCIAL STATEMENTS ARE CORRECT. WE CAN'T OFFER ABSOLUTE ASSURANCE BECAUSE WE CANNOT LOOK AT EVERY SINGLE TRANSACTION AND EVERY SINGLE PIECE OF THE FINANCIAL PUZZLE THAT THE CITY HAS. WE HAVE TO LOOK AT LIMITED ITEMS. WE CAN GO THROUGH THOSE AND OFFER WHAT WE CALL REASONABLE ASSURANCE ON THE FINANCIAL STATEMENTS. WE WILL ALSO OFFER AN OPINION ON HOW YOU SPENT YOUR FEDERAL FUNDS AS WELL. IF WE DO HAVE ANY MATERIAL MISSTATEMENTS OR NON COMPLIANCE, WE WILL HAVE TO DISCUSS THOSE WITH YOU ALL SHOULD WE FIND ANY OF THOSE, BUT WE'RE NOT QUITE THERE YET. AS WE DO OUR INTERNAL CONTROLS, IF WE SEE THERE'S WEAKNESSES WHAT WE DO, IS WE CHANGE OUR TEST WORK TO MAKE SURE THAT IF THERE ARE LOW CONTROLS THAT WE DO MORE WORK THERE. IF THERE ARE VERY GOOD INTERNAL CONTROLS, WE CAN BACK OFF AND DO LESS WORK AND RELY ON THE CONTROLS THAT THE CITY HAS IN PLACE. AGAIN, IF WE DO HAVE ANY IDENTIFIED MISAPPROPRIATIONS, WE WILL BE REQUIRED TO DOCUMENT THAT WITH YOU ALL AND DISCUSS THAT WITH YOU ALL AS WELL. YOU ARE THE ONES THAT ARE KEEPING UP WITH THE FINANCIALS. IT'S NOT US. WE HELP PREPARE THE ACFR, BUT YOU GUYS KEEP UP WITH THE DAY TO DAY TRANSACTIONS, AND BALANCES AND THINGS OF THAT NATURE. YOU GUYS ARE ALSO RESPONSIBLE FOR BEING IN COMPLIANCE WITH GRANTS. THAT'S NOT OUR RESPONSIBILITY. IF YOU ARE SPENDING RPA MONEY, YOU'RE SUPPOSED TO BE SPENDING THAT IN LINE WITH WHAT THE COMPLIANCE REQUIREMENT SAYS. YOU ALL ARE ALSO THERE TO ESTABLISH AND MAINTAIN INTERNAL CONTROLS. ALL WE CAN DO IS TEST THEM. WE CAN'T RECOMMEND THEM BECAUSE THEN WE JEOPARDIZE OUR INDEPENDENCE TO THE CITY. ONE THING THAT WE ALWAYS HAVE TO LOOK AT IS MANAGEMENT OVERRIDE OF CONTROLS BECAUSE THAT'S AN AUDIT RISK EVERYWHERE WE GO, WHERE CAN SOMEBODY OVERRUN SOMEBODY AND JUST GET TRANSACTIONS GET BOOKED A CERTAIN WAY? WE HAVE TO TEST FOR THAT. THROUGH THAT, WE PERFORM INQUIRIES OF MANAGEMENT. WE ALSO TALK TO OTHER PEOPLE THROUGHOUT THE CITY AND GIVE THEM THE CHANCE TO TALK ABOUT WHAT PROCESSES THEY DO. IF THERE'S ANYTHING THAT THEY FEEL UNCOMFORTABLE IS GOING ON, WE CAN TALK TO THEM ABOUT THAT, AND IT GIVES THEM A FORUM TO SAY, THIS IS HAPPENING, AND THEN WE CAN GO THROUGH AND DISCUSS THAT WITH THE CITY AND MAKE SURE THAT WE ADDRESS THOSE THROUGH OUR AUDIT PROCESSES. [01:15:01] FOR OUR INTERNAL CONTROL REVIEWS, THE THING WE TRY TO DO FIRST IS UNDERSTAND THE CITY, WHAT DO YOU HAVE? HOW MANY PEOPLE DO YOU HAVE? WHERE ARE YOUR PROCESSES? ARE THEY CENTRALIZED? ARE THEY SEGREGATED? HAS THERE BEEN ANY SIGNIFICANT TURNOVER IN KEY AREAS? WE ALSO CONSIDER EACH UNIQUE AREA. WE LOOK AT CENTRALIZED CASH RECEIVING. WE LOOK AT THE PIDS. YOU ALL JUST TALKED ABOUT THOSE EARLIER, THERE ARE SOME SPECIFIC THINGS THAT MONIES CAN AND CAN'T BE SPENT. THE WAY THEY'RE PRESENTED IN THE FINANCIALS IS A LITTLE BIT MORE DIFFICULT THAN OTHER PARTS OF THE FINANCIALS. WE LOOK AT PAYROLL, WHICH IS BY FAR YOUR LARGEST EXPENSE. WE LOOK AT YOUR PURCHASING PROCESSES AND AP TO MAKE SURE THAT IF THERE ARE REQUIRED DOCUMENTS THAT NEED TO BE THERE BEFORE A PURCHASE GETS MADE, THAT THOSE THINGS ARE THERE. WE ALSO SPEND A LOT OF TIME ON CAPITAL ASSETS JUST BECAUSE THEY'RE SUCH A LARGE NUMBER. THEN WE LOOK AT THE BIG PICTURE, AND IF WE LOOK AT HOW THESE INTERNAL CONTROL REVIEWS AFFECT WHAT WE THINK COULD HAPPEN AND SEE IF THERE'S ANY RISK THERE WHERE THERE'S A POTENTIAL THAT A NUMBER CAN BE MISSTATED, SO JUST A PROCESS WHERE WE TALK TO PEOPLE, LOOK AT THE NUMBERS, AND MAKE SURE WE DESIGN OUR AUDIT TO COMPENSATE FOR BOTH. AS FAR AS HOW WE DO THESE INTERNAL CONTROL REVIEWS, WE DID A LOT OF THEM WHILE WE WERE HERE THAT WE FEEL THAT THEY'RE BETTER IN PERSON THAN TRYING TO DO THEM OVER THE PHONE OR THROUGH A TEAMS CALL. WE SEPARATE THOSE RELATED PROCESSES. WE LOOK AT SOMEONE THAT DOES WATER BILLING. WE LOOK AT SOMEBODY THAT HANDLES CAPITAL ASSETS, WE LOOK AT SOMEBODY THAT HANDLES CASH RECEIPTS. WE LOOK AT EACH KEY AREA AND INTERVIEW PEOPLE IN THOSE AREAS TO MAKE SURE THAT THERE ARE CONTROLS IN PLACE AND THAT WE THINK THAT THERE'S A PRETTY GOOD CHANCE THAT THE NUMBERS THAT ARE GOING INTO THE GENERAL LEDGER ARE CORRECT. THE OTHER THING IS, THE FIRST YEAR IS ALWAYS DIFFICULT BECAUSE EVEN THOUGH THE CITY HAS THE SAME REVENUE LINE ITEMS AS A LOT OF OTHER CITIES, A LOT OF THE PROCESS THAT YOU GUYS DO ARE DIFFERENT THAN OTHER CITIES, SO WE HAVE TO LEARN AND UNDERSTAND THOSE. BUT AFTER YEAR 1, WHAT WE START DOING IS WE START FOCUSING ON DIFFERENT PARTS OF THE FINANCIAL STATEMENTS IN A LITTLE BIT MORE DETAIL. ONE YEAR WE CAN HIT CAPITAL ASSETS REALLY HEAVY. ONE YEAR, WE CAN HIT EXPENDITURES REALLY HEAVY, P-CARDS, DIFFERENT THINGS LIKE THAT. KEEPING US FOR A FIVE YEAR ENGAGEMENT DOES START YIELDING SOME EFFICIENCIES IN BEING ABLE TO LOOK AT AREAS IN MORE DETAIL WHILE MAINTAINING A STABLE SET OF FEES. WITH THAT, SO FAR AS FAR AS OUR INTERVIEWS WENT, WE HAVE NOT HEARD ANYTHING OUT OF THE ORDINARY OR EVERYBODY THAT WE INTERVIEWED WAS VERY PREPARED. THEY WERE VERY DILIGENT MAKING SURE THAT WE GOT WHAT WE NEEDED AND NOTHING MATERIAL HAS COME OUT OF THOSE CONVERSATIONS. AS FAR AS THE REVIEW OF LAST YEAR'S FINANCIAL STATEMENTS, WE DID SEE WHERE ALL OF THE ARPA MONEY WAS PUT INTO REVENUE. REALLY, THAT SHOULD HAVE BEEN PULLED OUT AND CALLED DEFERRED REVENUE. ANYTIME YOU GET A GRANT, ESPECIALLY MOST GRANTS, YOU SPEND, SUBMIT A REQUESTS FOR REIMBURSEMENT, AND THEN THEY GIVE YOU THE MONEY BACK. ARPA WAS DIFFERENT. THEY JUST STARTED DOLING OUT LARGE CHUNKS OF MONEY AND KEPT CHANGING WHAT YOU CAN AND CAN'T SPEND IT ON THROUGHOUT THE PROCESS. A LOT OF AUDITORS AND MANAGEMENT SAID, WE CAN SPEND THIS ON WHATEVER, SO THEY JUST PUT IT INTO REVENUE. REALLY, WHAT SHOULD HAVE HAPPENED IS IT SHOULD HAVE BEEN PUT INTO CASH AND WHAT WE CALL DEFERRED REVENUE AND ONLY RECOGNIZED AS REVENUE AS YOU SPEND IT. THAT CHANGE WILL BE REFLECTED IN THIS YEAR'S ACFR. THE OTHER THING THAT WE'VE NOTED WAS, I THINK, MISS TODD, YOU ALL WE'RE TALKING ABOUT THESE IMPACT FEES AND WHERE THOSE FUNDS ARE. THEY'RE IN THERE BUT WHAT WAS HAPPENING IS, THE PREVIOUS FINANCIAL SYSTEM WAS COUNTING EVERYTHING IN WHAT WE CALL UNRESERVED WHEN THOSE IMPACT FEES SHOULD BE DOWN IN FUND BALANCE AND CALLED RESTRICTED. YOU CAN SEE THAT THERE'S MONEY THERE, BUT YOU CAN'T JUST DO WHATEVER YOU WANT WITH IT. THERE ARE RESTRICTIONS ON THOSE FUNDS, AND SO THAT WON'T REQUIRE ANYTHING OTHER [L2. ORD-2025-11-10-07 Conduct a public hearing and consider approving Ordinance No. 2025-11-10-07 on the Levy Assessment in Whitewing Trails Public Improvement District No. 2 Phase 3A and Phase 3B; and take appropriate action. Presented by Jeff Gulbus, Bond Counsel.] THAN TESTING AND DOING THE ALLOCATIONS FOR NET ASSETS. WE CAN TALK ABOUT THAT AS THE AUDIT GETS COMPLETED. WE CAN SHOW YOU HOW IT LOOKS DIFFERENT AND WHAT IT WAS THERE FOR. WE'VE REALLY WENT THROUGH THE ACFR PRETTY HEAVY. IT'S GOOD. I CAN TELL YOU THIS. WE'VE WORKED WITH KELLY BEFORE. THE AMOUNT OF ITEMS THAT WE ASK FOR IS TREMENDOUS. WE HAVE AN ENGAGEMENT ORGANIZER, WHICH IS A SYSTEM WHERE WE ASK FOR ALL THESE THINGS, AND THEY PUT THEM IN THERE AND WE CAN PULL THEM OUT AND PUT THEM IN OUR WORK PAPER, START TESTING. WE REALLY GOT A GOOD JUMP ON THIS AUDIT. FIRST YEAR ONES ALWAYS ARE HARD JUST BECAUSE WE'RE NOT FAMILIAR WITH EVERYTHING THAT YOU ALL DO BUT THEY REALLY MADE A DILIGENT EFFORT TO GET EVERYTHING IN. THE THINGS THAT WE'VE LOOKED AT SO FAR ARE IN REALLY GOOD WORKING ORDER. STAFF HAS BEEN SUPER RESPONSIVE, EVERYBODY'S GETTING BACK TO US ON TIME. WE REALLY ANTICIPATE A GOOD AUDIT, AND IF SOMETHING DOES COME UP, [01:20:02] AGAIN, WE WORK WITH THEM, BUT WE WORK FOR THE COUNCIL. IF WE FIND ANYTHING, WE WILL MAKE SURE THAT WE REPORT THOSE THINGS TO YOU. WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS. I CAN TALK ABOUT AUDITS FOR HOURS IF YOU WOULD LIKE, BUT I JUST WANTED TO GIVE YOU JUST AN OVERVIEW AND JUST WANTED TO INTRODUCE MYSELF AND MAKE SURE THAT YOU KNEW THAT YOU WERE IN GOOD HANDS AND THAT WE ARE WORKING DILIGENTLY TO GET YOU QUALITY FINANCIAL STATEMENTS ON TIME. >> I DO HAVE A QUESTION ABOUT THE ARPA MONEY. A RESIDENT HAD SHOWN US AND THEN I WENT AND LOOKED AT IT ON THE FEDERAL WEBSITE. IT SHOWS THE MONEY THAT WAS ALLOTTED TO US AND IT SHOWS IT FOR ALL THE CITIES, AND THEN IT'LL SHOW HOW MUCH WAS SPENT. OURS SHOWS FULLY SPENT. BUT OUR LAST INVESTMENT BECAUSE I GUESS THE MONEY IS INVESTED BECAUSE ON THE INVESTMENT PORTFOLIO, SHOWS $606,000 THAT WE STILL HAVE OF ARPA MONEY SITTING IN AN INVESTMENT ACCOUNT. HOW DO WE HAVE $606,000 SITTING IN AN INVESTMENT ACCOUNT WHEN IT'S REPORTED TO THE FEDERAL GOVERNMENT THAT IT'S BEEN SPENT? >> I'M IMAGINING WHAT'S HAPPENING THERE IS THAT THERE WAS AN ERROR ON THE SUBMISSION FOR WHAT'S BEEN SPENT. I THINK THERE ARE TWO COLUMNS. YOU HAVE TO HAVE IT OBLIGATED BY DECEMBER OF '24. THERE'S AN OBLIGATION NUMBER, WHICH IS ESSENTIALLY YOUR TOTAL. THEN A LOT OF TIMES PEOPLE TYPE IN THAT SAME NUMBER UNDER CUMULATIVE EXPENDITURES INSTEAD OF THE NUMBER OF EXPENDITURES THAT HAVE BEEN SPENT YEAR TO DATE. THAT IS EASILY CORRECTABLE. MY UNDERSTANDING IS THERE'S MONEY LEFT. I THINK WHAT WE DO AND WE'VE HAD TO DO THIS WITH OTHER ENTITIES AS WELL, BECAUSE AGAIN, IT'S LIKE, HERE'S $10 MILLION. YOU CAN SPEND IT ON THIS, A WEEK LATER, NO, YOU CAN'T SPEND IT ON THAT, YOU NEED TO DO THIS. I THINK WHAT NEEDS TO HAPPEN IS, WE CAN LOOK AT HOW MUCH HAS BEEN SPENT, HOW MUCH IS LEFT, AND JUST MAKE SURE THAT AMENDED REPORT IS FILED AND THEN THAT SHOULD BE FINE. THEY'VE HAD A LOT OF THOSE. >> BECAUSE I WAS ALSO TRYING TO ADD UP ALL THE DIFFERENT ORDINANCES THAT WE'VE DONE RESOLUTIONS FOR SPENDING THE MONEY FOR THE ARPA SPECIFICALLY. THAT'S BEEN A LITTLE WEIRD. FIVE DIFFERENT WAYS, FIVE DIFFERENT NUMBERS, NONE OF THEM MATCH WHAT'S LEFT IN THE ACCOUNT. IS THAT SOMETHING IN YOUR REPORT, YOU'LL HAVE LIKE A BREAKDOWN SO THAT IT'S BETTER TO UNDERSTAND? >> IN PARTICULAR, WITH A NEW ENTITY THAT'S MID ARPA, WHAT WE LIKE TO DO IS WE CAN GO FIND WHAT YOUR ORIGINAL AWARD IS FOR. I'M JUST ROUNDING. LET'S JUST SAY IT'S FIVE MILLION. THEN WHAT WE DO IS EVERY CFA THAT'S BEEN ISSUED SINCE, IS WE ADD UP ALL THOSE EXPENDITURES AND THEN WE LOOK AND SEE EITHER WHAT'S LEFT AND MAKE SURE THAT ONCE ALL THE MONEY SPENT, THAT IF YOU TOOK EVERY CFA AND ADDED IT UP, IT SHOULD MATCH WHAT YOUR AWARD WAS. [OVERLAPPING] THE OTHER THING IS, A LOT OF TIMES WHAT ENDS UP HAPPENING AND I DON'T KNOW IF THIS IS THE CASE HERE, BUT YOU MAY PASS AN ORDINANCE TO DO A PROJECT. PART OF IT MAY BE FROM ARPA AND PART OF IT MAY BE PUBLICLY FUNDED. SOMETIMES THERE GETS TO BE SOME CONFUSION ABOUT WHAT WAS ACTUALLY SPENT, THAT'S ARPA AND WHAT WAS REALLY SPENT THAT WAS OURS BECAUSE SOME OF THOSE YOU CAN'T REALLY DO THE WHOLE PROJECT JUST WITH ARPA. YOU MIX IT WITH MONEY THAT YOU ALREADY HAVE. THAT IS ONE OF THE THINGS THAT WE HAVE ON OUR LIST. WE CAN'T DO THAT YET BECAUSE WE DON'T HAVE THE 930 FINANCIAL STATEMENTS BUT WHEN WE DO, THAT IS SOMETHING THAT WE WILL MAKE SURE WE HAVE TO LOOK AT THAT. >> WOULD IT BE POSSIBLE, I KNOW AMBER, IT'S JUST TO YOU OVER THERE, TO PULL THOSE ORDINANCES AND RESOLUTIONS WHERE I GUESS THEY'D BE MOSTLY RESOLUTIONS, WHERE COUNCIL HAS VOTED IN WAYS THAT WE'RE SPENDING THE ARPA MONEY, SO THAT IT CAN BE COMPARED, BECAUSE THEY DO CLARIFY [OVERLAPPING] NON ARPA IN THOSE RESOLUTIONS BUT MY CONCERN IS SAYING WE'RE SPENDING A CERTAIN AMOUNT IN AN AREA AND [OVERLAPPING] IT DOESN'T LOOK IT, BUT AGAIN, I'M NOT A FINANCIAL PERSON. IT WOULD JUST BE COMFORTING TO KNOW THAT IT'S SOMETHING THAT WHILE YOU'RE LOOKING AT IT, [M1. 2025-288 Consider approving the extension of the scope of the forensic audit for the Community Center as requested by the forensic auditor; and take appropriate action.] IF WE CAN PULL THOSE AND COMPARE THEM JUST TO MAKE SURE THAT WE'VE SPENT IT THE WAY WE'VE PASSED A RESOLUTION FOR IT TO SAY WE'RE SPENDING IT. >> THAT WOULD ACTUALLY BE SUPER HELPFUL. IF YOU ALL CAN PULL THAT, WHERE WE DON'T HAVE TO GO DIG AROUND AND FIND IT, AND WE CAN LOOK THROUGH, AND IF THEY DON'T ADD UP, THEN WE CAN LOOK IN TO SEE WHAT HAPPENED. >> THAT'D BE GREAT. >> IS THERE A SPEND DATE FOR THE ARPA FUNDS, DO YOU KNOW? >> EXCUSE ME. [01:25:01] >> I KNOW THAT THERE WAS AN OBLIGATION DATE FOR DECEMBER OF 2024, BUT IS THERE A DAY WHERE THAT MONEY HAS TO BE SPENT? I KNOW WE BASICALLY ALLOCATED IT FOR A REASON. >> ISN'T IT DECEMBER OF '26? '27. >> '27. >> I THINK THERE WAS SO MUCH MONEY. THEY ORIGINALLY HAD A DAY EXTENDED A LITTLE BIT MORE BECAUSE SOME OF THESE WERE FOR INFRASTRUCTURE PROJECTS, WHICH THEY TAKE SO LONG. >> I WANT TO THANK KELLY AND THE GROUP TO COME IN. THIS IS SOMETHING THAT ME AND KELLY TALKED ABOUT EARLY IN THE PROCESS. WE GOT A NEW AUDITOR. OBVIOUSLY, WE WANT THEM TO COME IN AND REALLY JUST WALK THE COUNCIL THROUGH THAT PROCESS. TYPICALLY, THIS COMES DUMPED ON YOUR LAP AROUND THE MARCH TIME FRAME. YOU'RE LIKE, WHAT IS GOING ON HERE WITH ALL THIS STUFF? BUT I REALLY APPRECIATE THEM COMING IN AND KELLY GET THEM UP THERE AND WALK THE COUNCIL THROUGH DIFFERENT PHASES OF THE AUDIT. THE COUNCIL HAS THE OPPORTUNITY TO HEAR WHAT WE GOT GOING ON AND BEING TRANSPARENT WITH THE PROCESS FOR EVERYBODY. THIS IS OUR ANNUAL AUDIT, OBVIOUSLY, BUT THIS IS JUST SOMETHING WE WANTED TO PROVIDE THE COUNCIL AND THE RESIDENTS THAT SHOW SOME TRANSPARENCY ON OUR AUDITING PROCESS WITH EVERYBODY. >> IF YOU'VE HIGHLIGHTED THAT, MISS TODD, WE WILL MAKE SURE THAT WE RECONCILE THOSE. WE HAVE TO, WHETHER YOU ASK US OR NOT. TWO BIRDS WITH ONE STUMP. >> THANK YOU AND THANK KELLY FOR THE TRANSPARENCY AND HELPING US THROUGH THIS PROCESS FOR WE CAN UNDERSTAND WHAT'S AT STAKE HERE, SO THANK YOU BOTH. >> THANK YOU ALL FOR THE TIME. >> THANK YOU. >> I ALSO WANT TO THANK KELLY. IN THE SHORT TIME THAT I'VE BEEN UP HERE, WE'VE GONE THROUGH SEVERAL PEOPLE IN YOUR ROLE, ONE I THINK, LASTED THREE WEEKS. I APPRECIATE YOU WALKING INTO THIS, SEEING THE STUFF, AND 48 HOURS INTO BEING SUBSTITUTE CITY MANAGER AND BAM. THERE'S LIKE THIS WHOLE NEW PLAN IN PLACE FOR HOW WE'RE GOING TO DO FINANCES AND ALL OF THAT. IT WAS SO REFRESHING TO SEE THAT THAT YOU CAME IN, YOU SAW IT, AND YOU JUST ROLLED UP YOUR SLEEVES, YOU'RE LIKE, I'M GOING TO GET THIS DONE. THEN THE TWO OF YOU IN 48 HOURS KNOCKED OUT AN AMAZING PLAN FOR HOW WE CAN GET THINGS TO GO IN A BETTER DIRECTION IN THE CITY. I APPRECIATE ALL THE WORK THAT'S GONE INTO THAT. >> THAT'S ALL RIGHT. THANKS SO MUCH. >> THANK YOU, COUNCIL. >> WE'RE NOT GOING TO GO INTO D. WE'RE NOT GOING TO GO INTO EXECUTIVE SESSION, AND AT THIS TIME, I AM GOING TO ENTERTAIN A MOTION TO ADJOURN. >> YOUR HONOR, I MAKE THAT MOTION TO ADJOURN. >> I WILL SECOND. >> ALL IN FAVOR, AYE. >> AYE. >> AYE. >> AYE. >> AYE. [M2. 2025-11-10-R08 Consider approving Resolution No. 2025-11-10-R08, and take appropriate action. (Part 1 of 2)] >> ANY NAYS? THE TIME IS 6:33. WE'RE GOING TO TAKE A 15 MINUTE RECESS. * This transcript was compiled from uncorrected Closed Captioning.