SURE WE CAN CALL THIS CALL THIS WORK SESSION TO ORDER AT 5:38. [00:00:10] ALL RIGHT. GOOD EVENING, COMMISSIONERS. I AM PARKER MCDOWELL, THE PLANNING MANAGER FOR THE DEVELOPMENT SERVICES DEPARTMENT, AND I WILL BE GIVING YOU THE PLANNING AND ZONING COMMISSION TRAINING TONIGHT. SO TO START OFF, WE'LL GO OVER JUST A BRIEF OF THE OBJECTIVES OF THIS TRAINING, WHICH ARE TO EXPLAIN THE DEVELOPMENT PROCESS, EXPLAIN AUTHORITY AND RESPONSIBILITIES THAT THIS BOARD HAS, DISCUSS THE BASIS FOR CONSISTENT DEFENSIBLE DECISIONS, DISCUSS THE APPLICATION OF THE COMPREHENSIVE PLAN ZONING AND SUBDIVISION ORDINANCES, AS WELL AS DISCUSS THE CONDUCTING EFFECTIVE PUBLIC HEARINGS. SO WE'LL START OFF WITH THE ROLE OF THE DEVELOPMENT SERVICE DEPARTMENT, WHICH IS STAFF'S ROLE, WHICH ARE TO PROMOTE ORDERLY GROWTH IN THE CITY OF PRINCETON, MANAGE GROWTH TO PROTECT THE HEALTH, SAFETY AND WELFARE OF RESIDENTS, BALANCE PRIVATE PROPERTY RIGHTS WITH OUR COMMUNITY GOALS, AND TO COORDINATE LAND USE INFRASTRUCTURE, ENVIRONMENTAL AND ECONOMIC DEVELOPMENT. SO TO START OFF SOME BACKGROUND ON OUR GROWTH CHALLENGES, WHICH ARE A RAPID POPULATION GROWTH, WHICH THE RAPID INCREASED DEMAND FOR HOUSING, ROAD UTILITIES, SCHOOLS AND CITY SERVICES. THIS REQUIRES LONG TERM PLANNING IS NECESSARY TO MANAGE GROWTH WHILE MAINTAINING OUR COMMUNITY, CHARACTER AND QUALITY OF LIFE. ANOTHER CHALLENGE IS THE INFRASTRUCTURE STRAIN. THE EXISTING ROADWAYS, WATER, WASTEWATER, DRAINAGE. PUBLIC SERVICE SYSTEMS ARE UNDER INCREASING PRESSURE. GROWTH REQUIRES COORDINATED CAPITAL IMPROVEMENTS AND INFRASTRUCTURE INVESTMENT. DEVELOPMENT REVIEW MUST ENSURE ADEQUATE PUBLIC FACILITIES AND SERVICE CAPACITY ARE AVAILABLE FOR THE HOUSING DEMAND. THE CONTINUED POPULATION GROWTH HAS CREATED A STRONG DEMAND FOR NEW HOUSING AND DIVERSE HOUSING OPTIONS. THE CITY MUST BALANCE HOUSING AVAILABILITY WITH INFRASTRUCTURE CAPACITY. LAND USE COMPATIBILITY AND NEIGHBORHOOD QUALITY. PROPER SUBDIVISION ZONING STANDARDS HELP GUIDE SUBSTANTIAL RESIDENTIAL DEVELOPMENT. AND LASTLY, THE NEED FOR PROACTIVE PLANNING, WE MUST THINK AHEAD. THE PLANNING HAS TO HELP THE CITY ADDRESS THOSE FUTURE PROBLEMS OF TRANSPORTATION. UTILITY PARK AND LAND USE NEEDS COMPREHENSIVE PLANNING. THOROUGHFARE PLAN WATER AND WASTEWATER, MASTER PLAN. PARKS AND RECREATION MASTER PLAN. PUBLIC FACILITY MASTER PLAN ALL PLAY A CRUCIAL ROLE IN IMPLEMENTING THE CITY'S LONG TERM VISION AND DEVELOPMENT STANDARDS. AND THIS ALL TIES BACK INTO THE FISCAL IMPACT THAT THE INFRASTRUCTURE VERSUS REVENUE, THAT NEW DEVELOPMENT MAY GENERATE TAX REVENUE. BUT INFRASTRUCTURE EXPENSE OFTEN REQUIRES SIGNIFICANT UPFRONT INVESTMENT. BUT THE CITY MUST EVALUATE WHETHER LONG TERM REVENUE WILL SUPPORT ONGOING SERVICES AND INFRASTRUCTURE NEEDS FOR MAINTENANCE COSTS. THE GROWTH CREATES LONG TERM OBLIGATIONS THAT THE CITY MUST MAINTAIN, STREETS, UTILITIES, DRAINAGE SYSTEMS AND PUBLIC FACILITY MAINTENANCE AND REPLACEMENT COSTS CONTINUE LONG AFTER INITIAL DEVELOPMENT IS COMPLETED, CREATING FURTHER FINANCIAL CHALLENGES FOR THE CITY. THE EFFICIENCY OF DEVELOPMENT. DEVELOPMENT PATTERNS IMPACT THE EFFICIENCY AND COST OF PROVIDING PUBLIC SERVICES AND INFRASTRUCTURE. COMPACT, CONNECTED AND COORDINATED DEVELOPMENT IS GENERALLY MORE COST EFFECTIVE TO SERVE THAN SCATTERED, INEFFICIENT GROWTH PATTERNS. AND NOT ALL GROWTH PAYS THAT. SOME DEVELOPMENTS GENERATE MORE PUBLIC COST THAN REVENUE OVER TIME. RESIDENTIAL GROWTH CAN INCREASE DEMAND ON SCHOOLS, ROADS, PARKS, POLICE AND FIRE SERVICES. THE CITY MUST CONSIDER THE LONG TERM FISCAL IMPACTS OF DEVELOPMENT DECISIONS, NOT JUST THE SHORT TERM BENEFITS. SO ON THIS SCREEN IS JUST AN OVERALL GRAPHICAL PROCESS OF VERY GENERALLY WHAT COMES THROUGH DEVELOPMENT, SERVICE, PROJECT DEVELOPMENT, WHAT COMES TO YOU, WHAT COMES TO COUNCIL, AND THEN ULTIMATELY WHAT GETS DONE TO THE BUILDING PERMIT. SO IF YOU LOOK AT THE SCREEN, YOU CAN SEE THAT IT ALL STARTS WITH THE APPLICANT DOING THAT RAW LAND ACQUISITION FEASIBILITY STUDY AND THEIR OWN DUE DILIGENCE TO DETERMINE IF THEY WANT TO PROCEED. THEN THAT STARTS WITH THEIR FIRST CONTACT WITH THE CITY, WHICH IS GENERALLY THE OR THE DEVELOPMENT SERVICE DEPARTMENT, WHICH IS THE PRE-APPLICATION MEETING WHICH WE SIT DOWN WITH. ALL THE RELEVANT DEPARTMENTS, HAVE A MEETING WITH THEM AND GIVE THEM GUIDANCE AS WELL AS ANSWER THEIR QUESTIONS. IF THE ZONING ISN'T CORRECT FOR THE PROPERTY OR NOT WHAT THEY DESIRE, THEY CAN THEN APPROACH US THROUGH THE ZONING PROCESS, WHICH WOULD BE THE FIRST STEP. THEN AFTER THEY DO THE ZONING, THEY DO THE PRELIMINARY PLAT, WHICH IS THE PRELIMINARY DRAWINGS OF THE PROPERTY BOUNDARIES AS WELL AS PRELIMINARY ENGINEERING. THE SUCH THE SUBDIVISION INFRASTRUCTURE PLAN, WHICH IS ALL THE PUBLIC INFRASTRUCTURE. WE THEN FOLLOWED BY THE FINAL PLAT, WHICH ALLOWS THEM TO SELL OFF PIECES OF THE PROPERTY ONCE IT'S BEEN RECORDED. AND THEN ULTIMATELY THE SITE DEVELOPMENT PLAN, WHICH IS WHERE WE REVIEW MORE OF THE ZONING ITEMS, SUCH AS HOW MUCH PARKING SPACES THEY NEED, HOW HIGH THE BUILDINGS, HOW TALL THE BUILDINGS CAN BE, HOW FAR BACK THEY NEED TO BE FROM ROADWAYS, ETC.. AND ONCE THAT'S DONE AT THIS POINT, THEY CAN GET THE GRADING PERMIT. AND THAT'S THE FIRST STEP OF CONSTRUCTION OF MOVING DIRT THEY CAN DO, AND THEN THEY MOVE THROUGH THE BUILDING PERMIT PROCESS, WHICH IS THE PRECONSTRUCTION MEETING, THE BUILDING PLAN REVIEW, BUILDING PERMITTING, INSPECTIONS OF CONSTRUCTION, AND THEN FINALLY ISSUING THE ISSUANCE OF THE CERTIFICATE OF OCCUPANCY. [00:05:06] THIS IS KIND OF WHAT I JUST TALKED ABOUT, BUT IN THE WORD FORMAT, WHERE AGAIN, ZONING IS HOW THE PROPERTY IS USED, THE PRELIMINARY PLAT IS HOW THE SITE LAYOUT WILL WORK WITH THE ZONING, THE PUBLIC INFRASTRUCTURE, WHICH IS ALL THE PUBLIC ROADWAYS, WATER, SEWER, DRAINAGE, AND MORE THAT WILL SERVE ALL THE LOTS. THE FINAL PLAT, WHICH ENSURES THAT ALL THE ON SITE CONDITIONS MATCH WHAT'S BEEN DONE THROUGH THE PLANS AND WILL ALLOW THE PROPERTY TO SELL. AND THEN FINALLY, THE SITE DEVELOPMENT, WHICH IS MAKING SURE THE INFRASTRUCTURE ON THE SITE IS COMPATIBLE WITH THE PUBLIC INFRASTRUCTURE AS WELL AS ALL THOSE ZONING STANDARDS ARE MET. AND THEN IT GOES THROUGH THE BUILDING PERMIT PROCESS, WHICH IS DONE THROUGH THE BUILDING PERMIT TEAM. AGAIN, THIS IS BOARD. THESE ARE SOME OF THE QUESTIONS WE SHOULD BE ASKING AS THEY SUBMIT AND AS WE REVIEW IT. SO FOR ZONING IS DOES THE DEVELOPMENT CONCEPT MEETS THE COMPREHENSIVE COMMUNITY VISION, WHICH IS GENERALLY THE COMPREHENSIVE PLAN. IT'S WHAT WE USE TO GUIDE OUR ZONING RECOMMENDATIONS. DOES THE DEVELOPMENT CONCEPT MEET THE USE ALLOWED FOR SPECIFIC USE AREA IN THE ZONING ORDINANCE? SO ONCE THEY HAVE THAT ZONING ARE THE USES THEY PROPOSE COMPATIBLE WITH THAT? IS IT ALLOWED IN OUR USE CHART. AND THEN THAT INCLUDES JUST STRAIGHT ZONING WHICH WOULD JUST BE FROM SAY THEY WANT TO GO FROM A LOW AT LEAST INTENSITY COMMERCIAL TO C1 TO C2, WHICH IS THE HIGHER DENSITY COMMERCIAL AND WHICH ARE USES THAT ARE GENERALLY ALLOWED BUT NEED APPROVAL FROM THE RECOMMENDATION FROM COMMISSION AND THEN APPROVAL FROM COUNCIL AND THEN THE PD, WHICH ARE THOSE PLANNED DEVELOPMENTS, WHICH IS A MORE IN DEPTH PROCESS. AND THEN IT GOES INTO PRELIMINARY PLAT, WHICH IS THE DIVISION OF LAND, MEET ALL THE REQUIREMENTS OF THE CITY'S SUBDIVISION ORDINANCE AND APPLICABLE APPLICABLE DESIGN MANUALS. SO THAT'S THE ENGINEERING ANY FUTURE ENGINEERING DESIGN MANUAL DOESN'T MEET. OUR SUBDIVISION ORDINANCE DOES THE PRELIMINARY ENGINEERING LAYOUT CAPACITY FOR STREETS, WATER, WASTEWATER DRAINAGE FOR THE ENTIRE AREA BEING PLATTED MEET THE CITY'S REGULATIONS. SO THIS IS THAT STEP GENERALLY WHEN WE FIRST SEE THE ENGINEERING, IT'S WHEN WE GET THOSE PRELIMINARY ASSESSMENTS THAT WILL THE DRAINAGE WORK FOR THIS PROPERTY. IS THE TRAFFIC GOING TO BE OKAY. IS THERE GOING TO BE ENOUGH ROOM FOR ACCESS EASEMENTS THAT NEED TO BE DONE TO CONNECT CONNECTIVITY AND MEET OUR ZONING REQUIREMENTS? AND THEN ONCE THAT'S APPROVED THROUGH THIS BODY AND COUNCIL IS THE SUBDIVISION IMPROVEMENT PLAN, WHICH THESE ARE THE VERY DETAILED ENGINEERING DRAWINGS THAT FOR INFRASTRUCTURE FACILITIES. AND THESE ARE FOR ALL THE PUBLIC INFRASTRUCTURE. SO INFRASTRUCTURE THAT'S THE CITY'S THAT'S GOING TO CONNECT TO THEIR PROPERTIES, NOT THE ONES THAT MOVE BETWEEN EACH PRIVATE LOTS. WE STILL WILL LOOK AT THOSE. BUT WHEN WE REALLY LOOK AT SUCH AN IMPROVEMENT PLAN, WE'RE REALLY CONCERNED WITH THE PUBLIC INFRASTRUCTURE. AND THEN FINALLY THE FINAL PLAT, WHICH ONCE THEY HAVE THE INSPECTIONS, DID THEY CONSTRUCT EVERYTHING PROPERLY? DOES IT REFLECT THE LAYOUTS OF THE INFRASTRUCTURE FACILITIES ON THE PLANS? DOES IT INCLUDE ALL THE EASEMENTS THAT ARE NEEDED? MAKE SURE THAT THE STEP THAT WE HAVE, ALL THE ACCESS EASEMENTS, ALL OF THE UTILITY EASEMENTS, ALL OF THE FIRE LIGHTS, EVERYTHING WE NEED. AND THEN FINALLY, ONCE THAT'S ALL VERIFIED AND APPROVED BY THE CITY, IT GETS RECORDED AT THE COUNTY. AND THEN THEY'RE DONE WITH THE PLANNING PROCESS, AND THEN THEY MOVE ON TO THE SITE DEVELOPMENT, WHICH THE FIRST STEP OF THE SITE DEVELOPMENT IS THE LAST ONE FROM THE PLANNING SIDE, WHICH IS DOES THE SITE LAYOUT REFLECT THE APPROVED PLAT AND SUBDIVISION INFRASTRUCTURE PLANS? THAT INCLUDES THE CIVIL CONSTRUCTION DRAWINGS. THIS IS WHEN WE SEE ALL THE PRIVATE UTILITIES AND ALL OF THE BUILDING, THE ENGINEERING PLANS FOR THE BUILDING AND SITE LAYOUT. AND THAT INCLUDES PAVING, UTILITIES, FIRE LANE AND THEN ARE THE ZONING STANDARDS BEING MET? THAT INCLUDES DO THEY HAVE ENOUGH PARKING FOR THEIR PROPOSED USE? ARE THE BUILDINGS OUT OF THE SETBACKS? ARE THEY BEING THE CORRECT HEIGHT STANDARDS? ARE THEY PROVIDING THE APPROPRIATE LANDSCAPING? DO THEY HAVE THE CORRECT NUMBER OF TREES, SHRUBS, SCREENING, ETC.? AND THIS IS WHEN IT GOES INTO THE PERMITS, WHICH YOU GENERALLY WILL NOT SEE THOSE. THAT'S USUALLY THROUGH THE BUILDING DEPARTMENT. SO WE HAVE OUR INSPECTORS, OUR PLAN REVIEWERS. SO THEY SUBMIT IT GET REVIEWED FOR THE VERTICAL CONSTRUCTION. THEY REVIEW BASED OFF OF THE IBC AND THE CITY CODES THAT WE ADOPT. AND THAT'S APPROVED BY OUR BUILDING OFFICIAL. AND THEN ONCE THAT'S DONE AND CONSTRUCTED, WE SEND OUT INSPECTORS TO MAKE SURE THEY MET ALL OF THE APPROVED PLANS. AND THAT INCLUDES NOT JUST THE BUILDING, BUT WE'LL ALSO DOUBLE CHECK TO MAKE SURE THAT NO SITE, NO CONDITION OF CHANGE FOR THE INFRASTRUCTURE THEY PUT IN AS WELL, ENSURE THAT ALL THE BUILDINGS MEET CITY CODE. AND THEN FINALLY, THEY'LL COME BACK TO PLANNING TO VERIFY THAT THE USE THEY ARE APPLYING FOR DOES MEET. AND WE CAN GIVE THEM THE CEO AS WELL AS MEET ALL THE OTHER BUILDING INSPECTION INSPECTIONS. SO WHERE DOES THE COMMISSION COME IN WITH YOUR DUTIES AND AUTHORITIES? SO THE PLANNING AND ZONING COMMISSION IS A RECOMMENDING BODY THAT MAKES RECOMMENDATIONS TO THE CITY COUNCIL, THE ADOPTION OF THE CITY COMPREHENSIVE PLAN AND FUTURE GROWTH POLICIES. THIS BODY CREATES AN IMMENSE IMPLEMENT AND IMPLEMENTATION OF ZONING REGULATIONS AND DISTRICTS. [00:10:05] APPROVAL OR DISAPPROVAL OF PLANS, PLATS AND PLATS AS AUTHORIZED UNDER STATE LAWS. THE LOCATION, EXTENSION AND PLANNING OF PUBLIC RIGHT OF WAYS, PARKS OR OTHER PUBLIC PLACES AND VACATING. CLOSING THE SAME. THE GENERAL DESIGN LOCATION OF PUBLIC BUILDINGS, BRIDGES, VIADUCTS, STREETS, FIXTURES AND OTHER STRUCTURES AND PICTURES. CHANGES TO THE ZONING DISTRICT BOUNDARIES OF THE AREA WIDE BASIS. THIS IS CITY WIDE ZONING CHANGES, ADOPTION OF POLICIES AND REGULATIONS FOR UTILITIES, PUBLIC FACILITIES AND SERVICES OWNED OR UNDER CONTROL OF THE CITY. AND THEN ONCE YOU MAKE THOSE RECOMMENDATIONS ON THOSE ITEMS, THEN IT'S FOLLOWED UP TO THE CITY COUNCIL AND THEN FINALLY, YOU WILL ALSO PREPARE AND SUBMIT ANNUAL PLANNING ACTIVITY REPORTS AND FUTURE WORK PROGRAMS FOR CITY COUNCIL. SO THE FUTURE WORK PROGRAMS IS TO GO MORE TO THAT IS WHAT DIRECTIONS YOU WOULD LIKE TO GIVE STAFF TO PURSUE WHEN IT COMES TO ZONING, SUCH AS LIKE UPDATING CERTAIN ASPECTS OF THE ZONING ORDINANCE. ANY PLANS YOU WOULD LIKE, ANY PLANS THAT YOU THINK NEED TO BE UPDATED? THOSE ARE RECOMMENDATIONS AND REPORTS. YOU'LL GET THE COUNCIL RESPONSIBILITIES. SO THE RESPONSIBILITIES OF THIS COMMISSION AND THE DEVELOPMENT SERVICE ARE TO HELP SHAPE THE BUILT ENVIRONMENT, TO MAKE SURE THAT IT IS GOING IN, THAT THE WHAT'S BEING BUILT IS CONSISTENT WITH OUR PLANNING AND OUR GOALS. THE GUIDE, THE ECONOMIC GROWTH, AS I MENTIONED EARLIER, THAT THERE IS MUCH TO CONSIDER WHEN IT COMES TO WEIGHING THE. IF THE REVENUE VERSUS INFRASTRUCTURE COSTS. INFLUENCE OF COMMUNITY CHARACTERS. HOW WOULD YOU LIKE THE CITY TO LOOK MOVING FORWARD? WHAT WOULD YOU WANT IT TO BE LIKE AND THEN IMPACT THE FUTURE GENERATIONS BECAUSE DECISIONS. THE BODY MAKES. IT'S NOT JUST FOR THIS YEAR OR NEXT MONTH. IT CAN IMPACT 5, 10, 20, 50 YEARS INTO THE FUTURE. AND THEN THE LEGAL FOUNDATIONS FOR YOUR DECISIONS. THE TEXAS LOCAL GOVERNMENT CODE, CHAPTER 211 AND 212 ESTABLISH THE CITY'S PROCEDURES TO BE ABLE TO SET ZONING AS WELL AS PLANNING. OUR OWN CITY ORDINANCES, WHICH ARE THE CODE OF ORDINANCES, OUR SUBDIVISION REGULATIONS, WHICH WE DO HAVE THAT CHAPTER 35 AND 36, OUR COMPREHENSIVE PLANS, WHICH GUIDE OUR POLICIES ON GROWTH AND DECISIONS ON ZONING CASES. AND THEN WE WANT TO MAKE SURE THAT WE AVOID ARBITRARY DECISIONS AND THAT EVERY DECISION THIS BODY MAKES HAS SOME BACKING IN THE COMPREHENSIVE PLAN CODE OF ORDINANCES AND THOSE OTHER LEGAL FOUNDATIONS, I MENTIONED THE ZONING FUNDAMENTALS. SO WHAT IS ZONING? SO ZONING ESTABLISHES THE USE DENSITY AND INTENSITY FOR THE CITY. SO WHAT THAT MEANS IN LAYMAN'S TERMS IS THAT CAN THIS BE DONE HERE, BUSINESS. WHAT HAVE YOU. WHAT'S THE DENSITY? HOW DENSE DO WE WANT IT? AND THAT COULD BE THE HOW DO WE WANT COMMERCIAL PRODUCTS? HOW DENSE DO WE WANT RESIDENTIAL IN CERTAIN AREAS AND THE INTENSITY WHICH THAT'S VERSUS DO WE WANT THIS TO BE THE LOW END, LOW INTENSITY, WHICH IS LARGELY RESIDENTIAL OR HIGH INTENSITY, WHICH COULD BE ANYWHERE FROM MANUFACTURING OR INDUSTRIAL USES, DEFINED DEVELOPMENT STANDARDS, AS I MENTIONED BEFORE, THAT SETS HOW HIGH A BUILDING CAN BE IN CERTAIN AREAS OF THE CITY, HOW FAR BACK FROM RIGHT OF WAY NEEDS TO BE, HOW MUCH PARKING THEY NEED TO HAVE, ETC.. AND THEN THE SPECIFIC SUPPLEMENTAL REGULATIONS, WHICH ARE THINGS LIKE WHAT KIND OF TREES THAT NEED TO BE PLANTED, HOW MANY TREES, WHAT KIND OF SIGNS DOES CITY WANT TO HAVE AS WELL AS ANY HISTORIC PRESERVATION? SO THE ZONING PROCESS FOR THESE HAVE NOT GONE THROUGH THIS, HAVE NOT HAD A ZONING CASE COME UP. IT STARTS OFF WITH THE STAFF REVIEWING A APPLICATION. WE MAKE SURE THAT THE APPLICATION HAS ALL OF THE REQUIRED ITEMS AND REQUIRED A CODE OF ORDINANCES SIGNATURES. THEY HAVE EVERYTHING PREPARED SO WE CAN GIVE A RECOMMENDATION TO THIS BODY BASED ON THE COMPREHENSIVE PLAN. PART OF THAT AS WELL IS THAT ONCE WE ARE READY TO TAKE IT TO THIS BODY, WE WILL HAVE PUBLIC NOTICES, WHICH I WILL GO MORE INTO IN A LATER SLIDE. THEN THE PLANNING AND ZONING COMMISSION WILL HEAR AS A PUBLIC HEARING WILL HEAR THE APPLICANT HERE SAY HERE STAFF PRESENTATION AND THEN MAKE A RECOMMENDATION TO COUNCIL. AND THEN FINALLY, COUNCIL WILL CONDUCT A PUBLIC HEARING AND RENDER THE FINAL DECISION ON THE ZONING REQUEST. SO AS I MENTIONED, PART OF THAT PROCESS IS A PUBLIC NOTIFICATION. THE PUBLIC NOTIFICATIONS NEED TO BE DONE THROUGH A MAILER 10 DAYS BEFORE THE PLANNING AND ZONING COMMISSION. THAT'S FOR ALL RESIDENTS WITHIN 200FT. IF THE PROPOSED CHANGE AFFECTS RESIDENTIAL OR MULTIFAMILY ZONING, THEN THE NOTICE NEEDS TO BE GIVEN TO THE SCHOOL DISTRICT AS WELL BEFORE THE 15TH DAY OF THE MEETING, THE CITY COUNCIL BEFORE THE CITY COUNCIL PUBLIC HEARING. A NEWSPAPER NOTICE MUST BE PUBLISHED IN THE CITY'S OFFICIAL NEWSPAPER, WHICH. THIS CASE IS THE PRINCETON HERALD, AS WELL AS PUBLISHED ON THE WEBSITE. AND THEN FINALLY, NO LATER THAN THE 10TH DAY FOR THE CALENDAR, JUST BEFORE THE PLANNING AND ZONING, PUBLIC HEARING, THE ZONING CHANGE SIGN, THE ZONING CHANGE WILL HAVE A SIGN POSTED ON THE SUBJECT PROPERTY, LETTING RESIDENTS KNOW THAT THIS IS GOING FOR PUBLIC HEARING RIGHT NOW IN SHY, BUT WE ARE CURRENTLY LOOKING [00:15:05] INTO PRINTING THE SIGNS OURSELVES. YES. AND OF COURSE. YEAH. SO STAFF WILL BE THE ONES MAINTAINING THOSE SIGNS, POSTING IT JUST SO WE CAN VERIFY THAT IT WAS DONE CORRECTLY AND LEGALLY AND NOT PUTTING IT ON THE APPLICANT. SO AFTER THE ZONING THE NEXT STEP IS THE SUBDIVISION AND PLANNING FUNDAMENTALS. SO AGAIN AS I MENTIONED BEFORE, IT'S ENSURES THE INFRASTRUCTURE COORDINATION IS DONE CORRECTLY AS WELL AS ENGINEERING. THIS IS THE FIRST STEP FOR CREATING THE LEGAL LOTS. THE PRELIMINARY PLAT ESTABLISHES SUBDIVISION LAYOUT AND PRODUCTION COORDINATION. THE FINAL PLAT CREATES THE LEGAL LOTS FOR EASEMENTS AND RECORDATION. BUT THIS IS THE FIRST STEP OF THAT. OH, SORRY. EXCUSE ME. THIS IS THE DIFFERENT TYPES OF PLANS. SO THE FINAL PLAT IS THE ONE THAT LETS YOU RECORD AND SELL THE PROPERTY. A REPLAT IS DONE FOR WHEN A PROPERTY HAS ALREADY BEEN PLOTTED AND IT WANTS TO SUBDIVIDE OR ADD NEW EASEMENTS. USUALLY IF THERE'S A LOT LINE BEING BEING DIVIDED, BEING REMOVED, THAT'S ALSO COULD BE A REPLAT DEPENDING ON IF EASEMENTS ARE NEEDED IN THAT CASE. MINOR PLATS AND PLOTS ARE ADMINISTRATIVELY APPROVED IN THAT CASE. THOSE ARE LOTS FOR LESS THAN 4 LOTS. NO PUBLIC INFRASTRUCTURE. SO THAT'S FOR, SAY, SOMEONE HAS A RESIDENTIAL PROPERTY. THEY WANT TO BUY THEIR NEIGHBOR'S HOUSE. THEY BUY IT AND THEY'RE NOT INCREASING ANY UTILITIES AND THEY JUST WANT TO REMOVE THAT LOT LINE. THAT WOULD BE A MINOR PLAT. CONVEYANCE PLAT ESTABLISHED BY CITY ORDINANCE AND NOT STATE LAW. THAT ONE IS A PLOT THAT IS JUST FOR SELLING. IT DOESN'T ESTABLISH ANY ENGINEERING. IT DOESN'T LOOK ANYTHING PAST ENGINEERING APPROVAL. IT'S JUST. CAN THIS OWNER CREATE THIS LOT TO SELL? IT DOESN'T GIVE THEM THE RIGHT TO BUILD ON THE PROPERTY JUST TO SELL THE PROPERTY. AND THEN THE PLAT APPLICATIONS MUST COMPLY WITH STATE LAW AND CITY REQUIREMENTS. THAT'S THAT CHAPTER 212. I BELIEVE THAT I MENTIONED AS WELL AS ALL OUR ADOPTED ORDINANCES. THIS ENSURES THAT SURE, SAFETY AND ACCESS, AS I MENTIONED, A BIG PART OF THAT IS TO MAKE IS DOING FIRE LANES, UTILITIES THAT MAKE SURE THAT THESE LOTS, WHEN CREATED ONE HAVE LEGAL ACCESS TO RIGHT OF WAY. 2 FIRE HAS ACCESS. THERE'S FIRE CODE THAT THEY HAVE REQUIREMENTS FOR HOW LONG A FIRE LANE CAN BE, HOW CLOSE A BUILDING NEEDS TO BE TO A FIRE LANE. SO THIS IS WHEN WE'LL START LOOKING AT THAT AS WELL AS MAKE SURE ALL THE UTILITIES ARE CAN BE DONE AS WELL AS DRAINAGE. I KNOW, I FORGOT TO MENTION THAT MAKE SURE ALL THE DRAINAGE COULD POTENTIALLY WORK THROUGH THAT PRELIMINARY DRAINAGE AND THEN FINAL, MAKE SURE THOSE EASEMENTS CAN GET RECORDED. AND THEN AS LASTLY PLAT APPROVAL AS MINISTERIAL. SO IF PLAT DOES MEET ALL ORDINANCES AND ALL REQUIREMENTS, THE MUNICIPALITY IS REQUIRED TO APPROVE IT. SO IF STAFF COMES AND SAYS THAT WE HAVE REVIEWED THIS, IT MEETS ALL ENGINEERING, ALL PLANNING ORDINANCES. IT HAS TO BE VOTED FOR APPROVAL. SO PART OF THIS ALSO IS THAT, AS I MENTIONED, I'LL GO THROUGH THIS QUICKLY. THE STAFF REVIEWS THE PLAT APPLICATIONS FOR COMPLETENESS AND COMPLIANCE WITH ADOPTED REGULATIONS. THAT'S ALL THE SAFETY ISSUES I MENTIONED BEFORE WITH ADDITIONAL FLOODPLAIN REQUIREMENTS, PARKING REQUIREMENTS, AND ENGINEERING STANDARDS. THE SHOT CLOCK IS A STATE LAW THAT REQUIRES PLATTS BE ACTED UPON WITHIN 30 DAYS OF ACCEPTANCE OF A COMPLETE APPLICATION, UNLESS WE RECEIVE A VOLUNTARY EXTENSION. SO THAT'S WHY YOU'LL SEE US SOMETIMES BRING PLATTS UP HERE FOR DENIAL INSTEAD OF JUST TELLING THEM TO FIX YOUR COMMENTS. WE STATE LAW REQUIRES US TO BRING IT UP HERE TO HAVE ACTION MADE ON IT. WE DO OFFER APPLICANTS A VOLUNTARY EXTENSION, WHICH, IF THEY REQUEST IT. THEY CAN PROVIDE AN EXTENSION REQUEST TO NOT HAVE IT PLACED ON DENIAL, AND ALLOWS US TO KEEP IT UNDER REVIEW TO WORK ON GETTING THOSE COMMENTS ADDRESSED. AND THEN IF THERE IS A CHANCE WHERE WE DO FAIL TO ACT ON A PLAT WITHIN 30 DAYS, THEN THE PLAT IS AUTOMATICALLY CONSIDERED APPROVED BY STATE LAW. SO HOW TO FRAME YOUR DECISIONS? SO PLAN CONSISTENCY IS PLAT OR PLAT CONSISTENT WITH THE CITY'S LAND USE INFRASTRUCTURE PLANS. SO NOT JUST PLATS ALL ALL PLANS THAT YOU NEED TO LOOK AT ARE LONG RANGE PLANS. AS I MENTIONED THE COMPREHENSIVE PLAN ANY INFRASTRUCTURE PLANS, PARK PLANS. DOES IT MEET OUR LAND USE IS ALLOWED LAND USE EVIDENCE BASED. THE PLATS AND PLANS MEET ALL ORDINANCES AND DESIGN MANUAL REQUIREMENTS AND THE TRANSPARENT ACTIONS ARE BASED ON SPECIFIC ORDINANCES DENIAL SITE ORDINANCE BASED DEFICIENCIES. SO WHEN WE RECOMMEND SOMETHING FOR DENIAL, WE WILL GIVE YOU A LIST OF THE COMMENTS THAT WE MADE AND WHY WE ARE RECOMMENDING DENIAL AND WHERE THEY'RE NOT SUFFICIENT AND THEN LEGALLY DEFENSIBLE. WE WANT TO MAKE SURE ALL DECISIONS ARE SUPPORTED BY ADOPTED STANDARDS RATHER THAN DISCRETIONARY PREFERENCES. SO WE DID ALREADY HAVE A TRAINING FOR THE NEW [00:20:05] COMMISSIONERS ON ETHICS, BUT BASED IN GENERAL. TO SUMMARIZE, IT'S TO AVOID CONFLICTS OF INTEREST. IF YOU FEEL LIKE YOU HAVE A CONFLICT OF INTEREST, IT'S BETTER TO BE SAFE THAN SORRY. LET US KNOW. AND THEN WE CAN DETERMINE DO NOT PREJUDGE, MAINTAIN FAIRNESS AND THEN SERVE THE PUBLIC INTEREST. ANOTHER THING TO COVER IS OPEN MEETING ACTS. SO MAKE SURE THAT NO OFFICIAL CITY BUSINESS IS DISCUSSED OUTSIDE OF THESE MEETINGS. AVOID WALKING FORUMS, WHICH THAT MEANS THAT IF THERE IS IF THERE'S 4 OR MORE C2OMMISSIONERS THAT MEET OUTSIDE OF THIS ROOM, YOU CAN MEET AND TALK ABOUT, MAYBE I'LL LET KEVIN TALK MORE ABOUT THIS, BUT IN GENERAL YOU CAN'T DISCUSS CITY BUSINESS TOGETHER AS A GROUP BEFORE MEETINGS. AND THEN TRANSPARENCY IS REQUIRED TO MAKE SURE WE ARE HONEST AND TRANSPARENT WITH OUR RESIDENTS SO THEY CAN TRUST US AS A BOARD AND DEPARTMENT KNOWS A LOT. SO ANY QUESTIONS I'M HAPPY TO ANSWER OR SHY TO AND KEVIN. HI. OH, WAS KEVIN GOING TO SAY SOMETHING IF YOU HAVE A QUESTION FOR HIM? OH, NO. I HAVE A COUPLE QUESTIONS FOR YOU. OKAY. SO PLEASE CORRECT ME IF I'M WRONG ON A PRELIMINARY AND FINAL PLAT WHETHER WE VOTE TO APPROVE OR DENY. ULTIMATELY, THE CITY COUNCIL COULD OVERRIDE OUR DECISION. IS THAT CORRECT? IT'S MORE SO THAT IF THE PLAT MEETS ALL THE STANDARDS, THEN THIS BODY IS COMPELLED TO VOTE FOR APPROVAL. AS I MENTIONED, IT'S MINISTERIAL. IT'S NOT A LEGISLATIVE ACTION. THERE'S NO DISCUSSION WITH IT. IT'S JUST THAT DOESN'T MEET OR DOESN'T NOT MEET IT. SO THIS BODY WAS, IF IT MEETS ALL THOSE ALL THOSE REQUIREMENTS, THIS BODY IS COMPELLED TO VOTE FOR APPROVAL AND THEN STAY WITH COUNCIL. OKAY, PERFECT. THANK YOU. AND THEN YOU MENTIONED AND LET ME GO BACK TO SEE WHICH SLIDE IT WAS ON. 1 SECOND. OKAY. SO IN THE DECISION FRAMEWORK YOU HAD MENTIONED PLAN CONSISTENCY, AND THE PLAN IS CONSISTENT WITH THE CITY'S LAND USE AND INFRASTRUCTURE PLANS. IS THAT SOMETHING THAT COULD BE DRAFTED AND WE COULD GET A COPY OF JUST SO THAT WHEN. YES. SO IN GENERAL, OUR STAFF REPORTS WILL INCLUDE. THE ANALYSIS OF OUR ADOPTED PLANS. AND SO WE WILL INCLUDE THAT IF THIS MEETS THAT IF IT MEETS THE COMPREHENSIVE PLAN, IF IT MEETS OUR ORDINANCES GENERALLY. THAT'S KIND OF DONE THROUGH WE ARE HAVING CONVERSATIONS WITH THEM. WE KNOW WHAT THE USE IS GOING TO BE. SO WE CAN TELL THEM THAT IF THIS USE IS GOING TO BE ALLOWED OR NOT, WHICH WE WILL INCLUDE IN OUR STAFF REPORT AS WELL AS INFRASTRUCTURE, WE, WE WORK WITH OUR ENGINEERING, LIKE PRELIMINARY PLAT PHASE TO SAY, IS THERE CAPACITY TO SUPPORT THIS AND WILL INCLUDE THAT PART OF OUR VIEW THAT YES, THERE'S CAPACITY OR NO, THERE WILL NEED TO BE QUITE A BIT OF INFRASTRUCTURE UPDATE TO USE THIS. AND ONE SO I KNOW WE HAD THE MORATORIUM WHICH I, I WAS ALL FOR THE MORATORIUM. I THINK IT WAS VERY HELPFUL FOR OUR CITY. I THINK IT'S UNFORTUNATE THAT THE STATE HAS REQUIRED ALL CITIES TO COME OUT OF MORATORIUMS BECAUSE NOT JUST OUR CITY, BUT OTHER CITIES STILL NEED THESE MORATORIUMS IN PLACE. BUT, YOU KNOW, THAT'S IRRELEVANT. WITH THE SHOP CLASS SHOP CLOCK, NOT CLASS, CLOCK THAT IS AUTOMATICALLY ACCEPTED BASICALLY ON DAY 31 IF IT GOES PAST THE 30 DAYS. CORRECT. THAT'S ONLY FOR PLATS, RIGHT? YEAH. SO THOSE, THOSE PLATS AGAIN, SO THE WAY WE ARE APPROACHING THIS IS THAT IF WE GET A PLAT, WE HAVE TO ACCEPT EVERY APPLICATION THAT COMES OUR WAY. IF IT HAS THE FEE PAID AND SIGNATURES AND WE HAVE SOMETHING TO REVIEW. BASICALLY, WE TRIED TO MAKE SURE THAT WE'RE NOT WASTING TIME WHEN ACCEPTING APPLICATIONS AND NOT MEETING THE MINIMUM REQUIREMENTS OF OUR CHECKLIST, BUT THEY MEET THOSE REQUIREMENTS. WE WILL ACCEPT IT, REVIEW IT, AND IF IT DOES NOT MEET THE REQUIREMENTS FOR APPROVAL, WE WILL AUTOMATICALLY PUT IT ON THE AGENDA FOR DENIAL SO IT DOESN'T REACH THAT 30 DAY SHOT CLOCK. SO THE SHOT CLOCK WAY, I BELIEVE IT IS WRITTEN. AND KEVIN, PLEASE JUMP IN IF I'M INCORRECT, BUT IT'S THAT ACTION MUST BE TAKEN WITHIN 30 DAYS. THAT'S EITHER APPROVAL, APPROVAL WITH CONDITIONS OR DENIAL. [00:25:01] AND SO IF IT DOESN'T MEET IT, WE GO FOR THE DENIAL ROUTE. OKAY. THANK YOU. THAT WAS MY UNDERSTANDING, BUT I JUST WANT TO MAKE SURE I WAS UNDERSTANDING IT CORRECTLY. THANK YOU AND GREAT JOB ON THE PRESENTATION. THANK YOU. QUESTION 2 IS THIS RECORDED BY CHANCE? BECAUSE I WOULD LOVE TO GO BACK AND WATCH IT IF IT'S RECORDED. I THINK SO, RICK. YEP, YEP. OKAY. BECAUSE YOU GAVE US A LOT OF GREAT INFORMATION. IT'S A LOT THOUGH, BUT IT'S LIKE, WHOA. SO OKAY, GREAT. THANKS. YEAH. I'M ALWAYS AVAILABLE TO, AS THE PLANNING MANAGER AND POINT OF CONTACT FOR THE THIS BOARD. YOU CAN ALWAYS GIVE ME A CALL AND I'M HAPPY TO GO THROUGH EVERYTHING. THANK YOU. I HAD A QUESTION. WHEN ARE WE GOING TO GET THE COMPREHENSIVE PLAN? THAT ONE I BELIEVE SHY WOULD BE ABLE TO ANSWER THAT ONE. YEAH, I CAN ANSWER THAT ONE. WE GOT THEIR ACTION PLAN. WE ARE PLANNING ON DISTRIBUTING IT ON JUNE THE 9TH. WE'VE JUST GIVEN THEM SOME EDITS TO MAKE. WE'RE HOPING TO GET THEM HERE SOON THIS WEEK, AND THEN WE'LL DISTRIBUTE IT NEXT WEEK TO THE PLANNING AND ZONING COMMISSION, AS WELL AS THE CITY COUNCIL. SO I HAVE A QUESTION ON THAT. SHY IT'S PROBABLY FOR YOU. YOU MENTIONED THAT THERE WERE SOME EDITS FOR IT. ARE THOSE GOING TO GO. DO THEY GO BACK TO THE RESIDENTS THAT ORIGINALLY BASICALLY CREATED THE COMPREHENSIVE PLAN? OR I GUESS, WHAT IS THE PROCESS FOR THAT? SO THE EDITS THAT STAFF HAS GIVEN HAVE BEEN TO MAKE SURE THAT WHAT THE RESIDENTS HAD WANTED WAS THERE. SO THIS TIME FOR THE ACTION PLAN. A LOT OF THE WORDING WAS ENCOURAGE CONSIDER AND WE'VE JUST SENT IT BACK TO SAY MAKE IT ACTION VERBS. AND THERE WERE 429 ACTION STEPS. AND WE'VE TOLD THEM TO COMBINE THEM BECAUSE A LOT OF IT WAS VERY REPETITIVE. WE WANT PEOPLE TO ACTUALLY READ THE PLAN AND NOT HAVE IT SIT ON THE SHELF. SO THAT'S THE ONLY TYPE OF EDITS THAT WE'RE TELLING THEM TO DO. NOTHING SUBSTANTIVE THAT WOULD CHANGE WHAT THE PEOPLE WANTED. OKAY. THANK YOU. ALL RIGHT. ANY OTHER QUESTIONS? ALL RIGHT. I GUESS WE GET A 25 MINUTE BREAK. I APPRECIATE THE INFORMATION. YEAH, WE'LL GO AHEAD AND ADJOURN AT 6:06. WE'LL COME BACK AT 630 FOR THE MEETING. GOOD EVENING EVERYBODY. WE WILL GO AHEAD AND CALL OUR MEETING TO ORDER. IT IS 6:32 P.M.. WE'LL GO AHEAD AND TAKE A ROLL CALL. MRS. ELLIS. HERE AND MRS. GORIA. HERE. AND MR. HESLEP. HERE. MISS GHOLSTON. HERE AND MYSELF. MR. SHIFLET. HERE. WE DO HAVE A QUORUM FOR THIS EVENING. IF YOU WOULD ALL JOIN ME IN STANDING FOR THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. THANK YOU. MOVING ON TO OUR PUBLIC APPEARANCE, SPEAKERS ARE ALLOWED FIVE MINUTES TO SPEAK. THE PLANNING AND ZONING COMMISSION IS UNABLE TO RESPOND OR TO DISCUSS ANY ISSUES THAT ARE BROUGHT UP DURING THIS SECTION THAT ARE NOT ON THE AGENDA, OTHER THAN TO MAKE STATEMENTS OF SPECIFIC FACTUAL INFORMATION IN RESPONSE TO A SPEAKER'S INQUIRY, OR TO RECITE EXISTING POLICY IN RESPONSE TO ANY INQUIRY. IS THERE ANYBODY HERE FOR PUBLIC APPEARANCE THIS EVENING? DOES NOT APPEAR SO MOVE ON TO OUR CONSENT AGENDA. ALL CONSENT AGENDA ITEMS LISTED ARE CONSIDERED TO BE ROUTINE BY THE PLANNING AND ZONING COMMISSION AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS THE COMMISSIONER. SO REQUESTS IN WHICH THE. IN WHICH EVENT THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED IN ITS NORMAL SEQUENCE ON THE AGENDA. THE 2 ITEMS ON THE AGENDA, THE CONSENT AGENDA THIS EVENING ARE. E12026-002. IT'S GOING TO BE THE MEETING MINUTES FROM MAY 4TH. AND THEN E22026-003. THE MEETING MINUTES FROM MAY 18TH. I MAKE A MOTION THAT WE APPROVE ITEM E1.2026-002 MEETING MINUTES FROM MAY 4TH, 2026, AND ITEM E2.2026-003 MEETING MINUTES FROM MAY 18TH, 2026. I'VE GOT A MOTION TO HAVE A SECOND. I'LL SECOND. MOTION AND SECOND FOR A VOTE, PLEASE. [00:30:07] THAT WILL PASS 5 TO NOTHING. NO PUBLIC HEARINGS THIS EVENING AND NOTHING ON OUR REGULAR AGENDA. MOVING ON TO INFORMATION, THE NEXT REGULAR CITY COUNCIL MEETING WILL BE MAY. I'M SORRY. MONDAY, JUNE 8TH, 2026 AT 6:30 P.M. THE NEXT REGULAR PLANNING AND ZONING COMMISSION MEETING WILL BE MONDAY, JUNE 15TH, 2026 AT 6:30 P.M. CURRENT TENTATIVE MILESTONES FOR THE LIVE PRINCETON COMPREHENSIVE PLAN INCLUDE DISTRIBUTION OF THE DRAFT PLAN TO THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL. ON JUNE THE 9TH, 2026, THE PLANNING AND ZONING COMMISSION PUBLIC HEARING JULY 6TH, 2026. THE CITY COUNCIL PUBLIC HEARING JULY 20TH, 2026 AND THEN OUR FREEDOM AND FIREWORKS CELEBRATION. SATURDAY, JUNE 27TH, 2026 FROM 6 TO 10 P.M. AT THE J. M CALDWELL SENIOR COMMUNITY PARK. ANYBODY ELSE HAVE ANYTHING FOR INFORMATION AT THIS TIME? NOPE. ALL RIGHT. SOUNDS GOOD. HAVING SAID ALL OF THAT, WE ARE ADJOURNED AT 6:35. Y'ALL HAVE A GOOD EVENING. * This transcript was compiled from uncorrected Closed Captioning.