[00:00:01]
THE TIME IS 6:01 AND IT SHOULD START OUR PRE-COUNCIL MEETING.
[A. CALL TO ORDER-MAYOR]
TODAY IS GOING TO BE MONDAY, OCTOBER 26TH, 2026.I CALL TO ORDER. DAVID-GRAVES. HERE. MISS TODD.
HERE. MR. JOHNSON. HERE. MR. WATSON HE IS HERE.
I'M NOT SURE WHERE HE WENT, BUT MR. RUTLEDGE.
[C. WORK SESSION AGENDA]
CITY OF PRINCETON PUBLIC INFORMATION. REQUEST A PIR PROCESS INCLUDING PROCEDURES, RESPONSE TIME, TIMELINES AND CURRENT PRACTICES PRESENTED BY MARIA.GOOD EVENING, MAYOR COUNCIL. CAN YOU HEAR ME? OKAY. I'M HERE TO PRESENT ON THE PUBLIC INFORMATION REQUEST 2026 YEAR TO DATE OVERVIEW.
IT INCLUDES JANUARY 1ST TO SEPTEMBER 30TH. ALL RIGHT.
LET'S GET IN THIS. SO PUBLIC INFORMATION REQUESTS AT A GLANCE.
JANUARY 1ST TO SEPTEMBER 30TH. WE HAD A TOTAL OF 492 PIRS RECEIVED 421 COMPLETED 71 THAT ARE CURRENTLY OPEN AND THEN 55 AVERAGE REQUESTS RECEIVED PER MONTH.
ON THIS SLIDE, WE HAVE A CHART THAT SHOWS EXACTLY HOW MANY WERE RECEIVED PER MONTH.
OUR BUSIEST MONTH WAS APRIL WITH 70 REQUESTS.
OUR SLOWEST MONTH WAS FEBRUARY WITH 40 REQUESTS.
AND LIKE I SAID, THERE WAS AN AVERAGE OF ABOUT 55 REQUESTS PER MONTH.
SO PIR IS GENERATED VERSUS THE DEPARTMENTAL ACTIVITIES AND ASSIGNMENTS.
A SINGLE PIR MAY REQUIRE RECORDS FROM MULTIPLE DEPARTMENTS.
SO AT TIMES WE ASSIGN ACTIVITIES TO ONE REQUEST.
AND EACH ACTIVITY GOES TO A SPECIFIC DEPARTMENT.
IN THE BOLD, YOU CAN SEE SOME OF OUR BUSIEST DEPARTMENTS LIKE DEVELOPMENT SERVICES, PUBLIC WORKS, I.T. FINANCE. THEY ESTIMATED ABOUT THE FIGURES YOU SEE THERE PER MONTH FOR THEIR DEPARTMENTS OF EMPLOYEE STAFF TIME. THEN THE PUBLIC INFORMATION REQUEST PROCESS THROUGH A FEW MEANS, USUALLY OUR GOV PORTAL, WE RECEIVE REQUESTS.
THEN WE REVIEW THE REQUEST AND WE ASSIGN THEM TO EITHER ONE DEPARTMENT OR MULTIPLE DEPARTMENTS.
THEN WE LOCATE PIR RECORDS AND COLLECT THEM, COMPILE THEM, REVIEW THEM.
AT TIMES LEGAL WILL HAVE TO REVIEW AS WELL AND POSSIBLY REFER A PIR TO THE AG FOR RULING.
AND THEN ONCE WE HEAR BACK FROM THE ATTORNEY GENERAL OR WE HAVE ALL THE DOCUMENTS WE NEED AND NO REVIEWS NEEDED, WE WILL PROVIDE A RESPONSE TO THE REQUESTER AND CLOSE THE REQUEST.
SO SOME PIRS HAVE COST ESTIMATES. AND THEN WE HAVE GUIDELINES FROM THE TEXAS PUBLIC INFORMATION ACT AND THE ATTORNEY GENERAL COST RULES AND HOW THOSE ARE DETERMINED. BUT TYPICALLY ANYTHING THAT WILL EXCEED ABOUT $40 OF STAFF TIME WILL REQUIRE A COST ESTIMATE. AND IT'S DONE BEFORE ANY WORK IS PERFORMED ON THE PIR.
AND WE PROVIDE IT TO THE REQUESTER ONCE THEY ACCEPT THE CHARGES OR COME BACK AND TRY TO REDUCE WHAT THEY'RE ASKING FOR, OR AT TIMES THEY JUST DON'T RESPOND OR THEY WITHDRAW THE REQUEST.
THEN EITHER THE REQUEST WILL CLOSE OR WILL FULFILL THE REQUEST OR ADJUST THE REQUEST.
A LARGE COST ESTIMATE GENERALLY REFLECTS THE ESTIMATED AMOUNT OF WORK NECESSARY TO LOCATE, COMPILE, PREPARE AND OR PRODUCE THE REQUESTED RECORDS, NOT THE NUMBER OF RECORDS REQUESTED SUBMITTED.
AND THEN HERE I HAVE AN EXAMPLE OF A COST ESTIMATE THAT I PREPARED FOR A PIR.
AND THAT INFORMATION IS USUALLY PROVIDED TO US BY THE DEPARTMENT.
THAT IS, THAT IS ANTICIPATED PERFORM THAT WORK.
[00:05:06]
HOW MANY TIMES DO WE NEED A CLARIFICATION AND SORT IT.HOW MANY OF THE REQUESTS REQUIRED LEGAL REVIEW.
HOW MANY WERE SENT TO THE ATTORNEY GENERAL FOR A RULING.
AND THEN OUTCOMES. WE HAVE RESPONSIVE RECORDS PROVIDED WHEN NO RESPONSIVE RECORDS WERE AVAILABLE.
HOW MANY REQUESTS WERE WITHDRAWN AND THEN THINGS THAT WERE PENDING OR IN PROGRESS AT SUCH, I GUESS AT THE END OF SEPTEMBER 30TH. SO WHAT DO THE NUMBERS TELL US? OUR PIR VOLUME DOES NOT EQUAL PIR WORKLOAD. PUBLIC INFORMATION IS A CITY WIDE RESPONSIBILITY.
COST ESTIMATES PROVIDE TRANSPARENCY BEFORE SIGNIFICANT WORK BEGINS.
AND OF COURSE, IF WE END UP OVERCHARGING, WE'LL REFUND WHAT NEEDS TO BE REFUNDED.
AND THAT'S IT. DO YOU GUYS HAVE ANY QUESTIONS FOR ME? MISS TODD? I PUSH THE BUTTON. YES. SO SEVERAL QUESTIONS ACTUALLY.
I HAVE NO ACCESS TO THE WEBSITE AS A COUNCIL MEMBER TO SEE MY DOCUMENTS.
AND WHEN THEY'RE EMAILED TO ME, I CAN'T OPEN THEM.
AND SO I'M CURIOUS TO KNOW IF I'M THE ONLY COUNCIL MEMBER HAVING THIS PROBLEM, OR IS THIS SOMETHING WE'RE DOING FOR ALL COUNCIL MEMBERS? I'M NOT AWARE OF OTHER COUNCIL MEMBERS HAVING REPORTED THAT ISSUE.
AND I DO BELIEVE THAT WHEN WE HAD A MEETING WITH GRANICUS WHO RUNS GOV QA THAT WAS BROUGHT UP AND THERE'S A TICKET OUT THERE SO I CAN CHECK ON THE STATUS FOR THAT AND GET WITH YOU OUTSIDE OF THIS ON THAT RESPONSE.
SO THERE MAY BE AN ISSUE THAT WE ALSO HAVE TO REPORT ON THAT END FOR GRANICUS TO RESOLVE.
THERE'S A LINK FOR TONIGHT'S MEETING THAT WASN'T WORKING WHICH I BELIEVE, AND I GUESS IT'S A QUESTION FOR KELLY FOR 551.043 WITH THE NOTICES AND STUFF BEING ACCESSIBLE WITH THAT PARTICULAR LINK TO ONE OF OUR ITEMS FOR TONIGHT. DOES THAT MAKE IT PROPERLY NOTICED OR NOT.
IF SOME OF THE ITEMS ON THAT ITEM ARE AVAILABLE, BUT ONE ISN'T.
THE PACKET INFORMATION. FOR TONIGHT'S AGENDA.
WELL, IF THE AGENDA IS POSTED AND NOTICED THEN THEN IT'S PROPERLY NOTED.
NO, NOT THE AGENDA PACKET ITEMS THEMSELVES.
OKAY. MOVE ON TO SOME OF THE OTHER THINGS. THERE WAS A PIR COMPLETED BY A RESIDENT WHERE THEIR DOCUMENTS THEY RECEIVED THE ATTACHMENTS FOR ALL EMAILS DID NOT RECEIVE THE EMAILS.
THEY WERE TOLD STUFF WAS BEING SENT TO THE AG, 2 ITEMS WERE SENT TO THE AG 1 EMAIL ATTACHMENT.
THE ATTACHMENT WAS NOT THE SAME TITLE AS THE ATTACHMENT THAT WAS SENT TO THE AG ON FOR THE PARTICULAR EMAIL AG RULED THAT EVERYTHING HAD TO BE RELEASED TO THE RESIDENT.
THE RESIDENT ONLY RECEIVED THOSE 2 DOCUMENTS.
I RECEIVED THOSE EMAILS, ALL EXCEPT THE MAYORS.
[00:10:09]
HAPPENING FOR COUNCIL MEMBER. I MEAN, IN THAT PARTICULAR ONE, THERE WAS WHITE BOXING DONE WHERE YOU CAN CLEARLY SEE IN THE ATTACHMENTS THERE WAS SOMETHING WRITTEN THERE AND A WHITE BOX WAS PUT OVER THE NAME OF THE ATTACHMENT.THERE ARE PARTS OF THE EMAILS WHERE THE 2 LINE IS CLEARLY REMOVED, AND YOU'RE SUPPOSED TO HAVE A TO OR FROM A SUBJECT ATTACHMENT LINE, AND THE BCC AND THE CC LINE, BUT THE 2 LINE IS REMOVED.
IT'S VERY CLEAR THAT THERE ARE PARTS OF THAT.
AND THAT IS, TO ME, A COUNCIL MEMBER. AND NO DOCUMENT SHOULD BE REDACTED IN THAT MANNER.
OKAY. SO. SO I'M JUST CURIOUS AS TO WHY WE'RE HAVING MANY.
I UNDERSTAND THERE'S A GRANICUS THING HERE THERE, BUT THERE SEEMS TO BE A LOT OF PROBLEMS WITH OUR PUBLIC INFORMATION PROCESS AND THE INFORMATION PROCESS FOR COUNCIL MEMBERS TO RECEIVE INFORMATION.
I RECEIVED FROM A DIFFERENT SOURCE THE PART OF A PIR THAT I DID REQUEST.
ALL RIGHT. CAN WE LET MR. HALL RESPOND? YEAH, BECAUSE YOU'VE SAID A LOT THERE.
AND I THINK IN FAIRNESS TO STAFF, WE'RE NEW. AND WHEN I GOT HERE AND DOING A LITTLE BIT OF RESEARCH, YOU'VE HAD SOME PROBLEMS WITH PR ISSUES FOR QUITE SOME TIME.
NOW, WHAT I'VE ASKED IS THAT YOU SEND THOSE TO ME SO THAT I CAN BEGIN TO ADDRESS THEM.
AND I'VE YET TO RECEIVE ANY BECAUSE I. I JUST ASKED FOR THE ONE THAT I STILL GOT REDACTED.
WELL, AGAIN, IF YOU SEND IT TO ME, I CAN START TO TO ADDRESS IT BECAUSE IN FAIRNESS TO HER, SHE WOULDN'T KNOW WHAT YOU'RE REFERRING TO. I THINK IF YOU'RE HAVING AN ISSUE WITH THE LAW FIRM REDACTING, OR IF IT'S THE CITY SECRETARY AND I DON'T KNOW WHERE THE PROBLEM LIES, I'M NOT SAYING THAT, BUT BUT WE CAN BEGIN TO TRACK IT DOWN. WE CAN'T, UNFORTUNATELY, ASSIST YOU IN ANY WAY IN THIS FORUM.
AND AGAIN, I'VE BEEN IN THIS POSITION NOW JUST A BIT OVER A MONTH.
I HAVEN'T RECEIVED ANY OF THOSE. WE'VE TALKED OFFLINE AND I'M HAPPY TO STILL TRY TO TRACK THEM DOWN, BECAUSE YOU ARE RIGHT IN YOUR CAPACITY. WHEN YOU'RE REQUESTING INFORMATION IN YOUR CAPACITY, YOU ARE ENTITLED TO A GREAT DEAL OF INFORMATION AND MOST OF IT NOT REDACTED.
BUT WE CAN'T GET YOU ANY SATISFACTION OF ANSWERS HERE IN THIS FORUM.
SO I WOULD SAY TO YOU AGAIN, IF THERE ARE THINGS THAT YOU FEEL HAVE NOT BEEN DONE PROPERLY, PLEASE SEND THEM TO ME AND I WILL ADDRESS IT.
YOU MENTIONED YOU'RE HAVING PROBLEMS GETTING INFORMATION AS A COUNCIL MEMBER.
I SENT AN EMAIL TO THE ENTIRE BODY FOLLOWING YOUR RULES, RIGHT? WHAT YOU YOU AS THE BODY PUT IN PLACE IN MARCH OUTLINING THE PROCESS.
ANY. I'VE NOT RECEIVED ANY REQUESTS FROM ANYONE SINCE THEN.
THE REQUEST WE'VE RECEIVED SOMEWHAT INFORMALLY, I'VE TRIED TO FULFILL. THEY'VE BEEN FEW. SO IF YOU'RE SPEAKING ON THINGS THAT PERHAPS HAVE TRANSPIRED, I'M OF COURSE RECEIVED THE HISTORY OF IT.
BUT I WANT TO BE CLEAR FOR THE RECORD THAT THAT MAY NOT NECESSARILY BE THE CASE TODAY.
AND I'M HAPPY TO ADDRESS ANY FAULTS THAT WE HAVE ANY DEFICIENCIES IN PERFORMANCE.
BUT I WOULD STOP THERE AND ACKNOWLEDGE THAT. BUT PUSH BACK AGAINST THE AND THIS IS MY INTERPRETATION, THE IMPLICATION OF SOMETHING UNTOWARD, BECAUSE I DON'T THINK THAT ANYONE IS.
AND CERTAINLY WITH ANY INTENTIONALITY TOWARDS YOU.
AND IF YOU DO BELIEVE THAT'S THE CASE AND WE CAN PROVE IT, WE'LL DEAL WITH IT.
BUT I WOULD ASK THAT UNLESS YOU BRING IT TO ME SO THAT I CAN INVESTIGATE IT AND, AND SUBSTANTIATE IT, THAT WE WE UNDERSTAND THAT THERE MAY BE FAULT OR ERROR OR MISTAKE, BUT BRING THOSE TO ME WHERE YOU THINK THAT WE NEED TO IMPROVE AND WE'LL LOOK AT IT AND I'LL ASK THE CC ON THAT EMAIL TOO. SO ESPECIALLY THINGS THAT ARE REGARDING REGARDING ME.
THEN I'M GOING TO ASK THAT THIS COMES BACK AS ANOTHER ANOTHER MEETING DATE.
AND I CAN GET YOU THE NAMES OF RESIDENTS WHOSE INFORMATION IS BEING REMOVED.
AS OF SEPTEMBER 1ST. AS TO WHAT CAN GO OR SHOULD BE GOING TO THE AG.
SO I WILL HAPPILY PROVIDE ALL OF THAT TO YOU AND THEY CAN COME BACK AND PRESENT ON IT.
[00:15:02]
OKAY. WE WOULDN'T BE PRESENTING ON PUBLIC INFORMATION REQUESTS.CORRECT. OF THAT NATURE. SO THIS THIS REQUEST WAS TO GIVE AN UPDATE OR THIS ITEM WAS TO GIVE AN UPDATE ON THE PROCESS AND TO PROVIDE SOME SOME KPIS AND THOSE THINGS, WHICH WE'VE DONE. AND IF WE HAVEN'T DONE IT TO THE COUNCIL'S SATISFACTION, YOU'RE VERY SPECIFIC REQUEST, WHICH I'M HAPPY TO DEAL WITH, ARE ADMINISTRATIVE IN NATURE AND WILL GLADLY SERVICE YOU, BUT I DON'T BELIEVE THAT THE APPROPRIATE FORUM TO DO THAT IS IN FULL VIEW OF THE COUNCIL DISCLOSING THAT INFORMATION TO THE PUBLIC. IT'S LITERALLY PUBLIC INFORMATION.
AND SO YOU WANT US TO HAVE THIS CONVERSATION BEHIND DOORS AND NOT OUT.
YOU'RE ADDRESSING A PERFORMANCE DEFICIENCY. AND THE PLACE TO ADDRESS THAT PERFORMANCE DEFICIENCY IS WITH ME, WHERE WE CAN SIT AND MEET, WHICH WE HAVE NOT DONE.
SO BRINGING THIS TO THE WHAT WHAT WOULD THE AGENDA ITEM BE TO ADDRESS WHICH SPECIFIC PIR? THAT'S PROBABLY TO ADDRESS THE CHANGES THAT WERE MADE TO ENSURE THAT THIS NO LONGER HAPPENS SO THAT THE PUBLIC HEARS.
THESE ARE THE NEW. SO AGAIN, WE WE HAVEN'T MADE ANY CHANGES.
AND THEN IF IT'S THE WILL OF THE COUNCIL TO BRING SOMETHING BACK AS AN INFORMATIONAL. ON THAT PROCESS, THEREAFTER, WE'LL GLADLY DO THAT. OKAY.
TO SPEAK, SO LET'S LET HER SPEAK. MS. GRAVES, I WOULD LIKE TO KNOW, AS YOU REVIEWED THISSEEMS TO BE QUITE A LOT OF STAFF TIME THAT'S DEDICATED TO PIR REQUEST. AND I WANTED TO KNOW IF THERE WAS ANY WAY TO CATEGORIZE THOSE REQUESTS.
SO WE HAVE AN IDEA OF WHO IS TAKING UP STAFF TIME, BECAUSE WE HAVE A SITUATION WHERE STAFF IS NOT GETTING TO DO THEIR WORK BECAUSE OF THE GLUT OF PIR REQUESTS, AND I THINK IT IS IMPORTANT FOR US TO SEE WHERE THAT IS COMING FROM.
SO THAT ISSUE COULD BE ADDRESSED. AND IT'S DONE IN AND IT'S PLACED IN ITS PROPER PLACE.
THERE ARE SOME THINGS, AS COUNCIL MEMBERS THAT I BELIEVE THAT WE ARE PRIVY TO, AND I THINK AT OTHER TIMES WE NEED TO LEAVE THE STAFF TO DO THEIR WORK, THEN REPORT TO US SO WE CAN MAKE A DETERMINATION.
AND SO I THINK IT'S VERY IMPORTANT FOR US TO HAVE THAT INFORMATION.
SO WE HAVE AN IDEA OF WHAT GAPS EXIST, MAYBE WHAT STAFFING NEEDS WHAT IT SPEAKS TO, AND THEN HOW WE MAY NEED TO CHANGE CURRENT POLICY TO ACCOMMODATE WHAT IS REQUIRED, OR IF WE JUST NEED TO RETAIN THE STATUS QUO.
I THINK THAT'S VERY IMPORTANT. AND I WOULD LIKE TO SEE THAT IF THAT IS NOT TOO MUCH OF AN ASK, I DON'T BELIEVE IT WOULD BE. I'M HAPPY TO GET THAT INFORMATION TOGETHER FOR YOU IN THE FORM OF A REPORT OR IF YOU'D SORRY. GO AHEAD. I THINK THAT ONE OF THE THINGS WE HAVE TO STOP DOING, AND IT'S NO DISRESPECT TO YOU, COUNCIL MEMBER DAVID GRAVES, WHEN YOU MAKE A REQUEST ON THE DAIS, IT'S A REQUEST.
BUT WE'VE YOU'VE ESTABLISHED A PROCESS, AND I WOULD ASK THAT ALL OF YOU PLEASE FOLLOW THAT, BECAUSE I DON'T WANT TO BE UNFAIR TO ANY MEMBER OF THIS BODY.
AND SO IF YOU WILL SEND ME THE EMAIL WITH THE REQUEST FOR THE INFORMATION, AS YOUR RULES HAVE LAID OUT, I WILL GLADLY FACILITATE THOSE THINGS. WITH RESPECT TO THE GENERAL PROBLEM, IS THERE ONE I WOULD ASK AND PART OF THIS CONVERSATION. DO YOU AS A BODY FEEL, OR HAS IT BEEN YOUR EXPERIENCE THAT WE ARE HAVING PROBLEMS FULFILLING PIRS PROPERLY TIMELY, OR ARE WE DOING THINGS THAT APPEAR IN YOUR ESTIMATION, INACCURATE? AND OF COURSE, YOU'VE ASKED FOR MORE INFORMATION WHICH WE WILL GET YOU WHEN YOU SEND ME.
BUT I AM CURIOUS THE GENERAL TONE OF THE COUNCIL IS THERE A PROBLEM? AND IF SO, WOULD YOU MIND ARTICULATING THAT FOR US SO WE CAN BEGIN TO ADDRESS THAT? THERE WAS A PROBLEM, BUT I THINK IT WAS MORE WITH STAFF VERSUS THE PROCESS ITSELF.
I THINK IT WAS MORE OF A STAFF NOT FOLLOWING PROCESSES OR NOT KNOWING WHAT THE PROCESS IS VERSUS THERE'S A PROBLEM IN THE PROCESS ITSELF, THE BREAKDOWN. I KNOW THAT WE'VE BEEN ASKING FOR INFORMATION SINCE I'VE BEEN HERE AS WELL, THAT I HAVE NOT RECEIVED FROM STAFF, WHETHER THAT MAY NOT HAVE BEEN THROUGH THE RIGHT PROCESS OR IT WAS THROUGH THE RIGHT PROCESS FROM SOME INFORMATION THAT WE REQUESTED TO FORMER CITY MANAGERS. SO THAT STUFF IS NOT ON CURRENT STAFF.
BUT LIKE I SAID, I THINK THAT THE ISSUE FALLS DOWN MORE MOSTLY ON JUST WHO STAFF WAS AT THAT TIME.
SO DO WE BELIEVE THAT? AND I DON'T KNOW THIS.
RIGHT. AND I'M ASKING THIS QUESTION VERY EARNESTLY.
DO WE BELIEVE THAT THERE IS A CURRENT ISSUE WITH THE AGAIN, HOW EXPEDITIOUSLY WE'RE FULFILLING THESE REQUESTS OR HOW APPROPRIATELY, I.E. WE'RE REDACTING INFORMATION WHERE WE SHOULDN'T? YEAH. I MEAN, WE'RE NOT GIVING YOU WHAT YOU'RE ASKING FOR. I'VE NEVER GOTTEN RECEIVED ONE AS FAR AS DIRECTLY TO ME FROM ANY RESIDENT. I HAVEN'T HAD ONE,
[00:20:02]
I THINK, MISS, I THINK WE HAD ONE POTENTIALLY IN THIS YEAR THAT HAS SAID SOMETHING ABOUT US, BUT I HAVEN'T BEEN MADE AWARE OF ANY OF THE THE ONES MISS TODD HAS BROUGHT UP.THEY HAVE NEVER EMAILED ME OR. I'M NOT SURE IF THEY EMAILED ANYBODY ELSE ON THIS BODY.
I'VE HAD NO PROBLEMS GETTING INFORMATION. AND WITH ALL THE THINGS THAT CITIZENS BRING FORTH, I KNOW NO ONE HAS BROUGHT THAT TO ME, THAT THEY'VE HAD AN ISSUE WITH PIRS BEING FULFILLED.
BUT I THINK WE IF WE JUST FOLLOW THAT PROCESS.
AND NOW WITH WHAT WE'VE RECENTLY IMPLEMENTED WITH INFORMING ALL OF COUNCIL, WHENEVER THERE'S A REQUEST FROM A COUNCIL MEMBER, IF WE CAN JUST ADD THAT TO OUR UPDATES OR WHATEVER IT IS, I THINK THAT THAT THAT'S GOOD.
MR. RUTLEDGE. I HAVEN'T HAD EMAILS WITH ISSUES WITH PIRS, I CAN SAY I'VE SEEN COMMENTS THROUGH SOCIAL MEDIA FROM CERTAIN RESIDENTS THAT HAVE HAD ISSUES. AND MY PERSPECTIVE WOULD BE, I MEAN, IF COUNCIL WOMAN TODD HAS INFORMATION THAT'S USEFUL FOR YOU TO INVESTIGATE AND SEE WHAT, YOU KNOW, THERE ARE AS FAR AS ANY POTENTIAL PROCEDURAL GAPS, I WOULD SAY I'D BE INTERESTED IN HEARING, YOU KNOW, SO WHATEVER FEEDBACK COMES FROM THAT, I'M HAPPY TO, YOU KNOW, THE SAME PROCESS THAT YOU'VE UTILIZED INVESTIGATION AND SENDING ALL THE INFORMATION TO ALL OF COUNCIL, I THINK WOULD BE BENEFICIAL. AND IF THERE ARE PROCEDURAL ISSUES OR OTHER THINGS, I WILL GLADLY SEND A MEMO UPDATING THE COUNCIL AGAIN WITH SOME OF THE OTHER INFORMATION THAT'S BEEN REQUESTED.
I DON'T WANT TO BY NO MEANS AM I TRYING TO, YOU KNOW, SHORTEN THE CONVERSATION OR ANYTHING, BUT WE'RE TRYING TO ALIGN WHERE WE FULFILL YOUR YOUR REQUEST PROPERLY AND APPROPRIATELY.
NUMBER 1. BUT 2, IF THIS IS ISOLATED, DOESN'T MEAN IT'S ANY LESS IMPORTANT.
NO ONE ELSE HAS HAD A PROBLEM. UNDERSTOOD. BUT WE DON'T HAVE PROOF OF THAT.
AND SO I HAVE TO YOU KNOW, I'VE BEEN HERE 2 MONTHS AND I HAVEN'T SEEN ANY UNTOWARD ACTION, NOR HAS ANYONE SUBMITTED SUCH TO ME. SO IF THAT HAPPENED WITH PRIOR ADMINISTRATION OR PRIOR ACTORS.
WE'LL LOOK AT IT. AND IF THERE ARE VALID POINTS OF EITHER PERFORMANCE OR PROCEDURAL DEFICIENCIES, WE WILL REPORT BACK. THAT REPORT IT BACK TO YOU SO YOU CAN ALL BE ADVISED.
ALL RIGHT, MR. TODD, I'LL LET YOU GET A LITTLE MORE.
THEN WE'LL MOVE ON. YOU GOT A COUPLE OF POINTS.
IT'S IN THE BYLAWS. WE WE PUT THAT IN THERE. ADDITIONALLY OTHER THAN MR. RUTLEDGE, EVERY SINGLE PERSON UP HERE HAS, IN FACT, HEARD ABOUT PIR PROBLEMS BECAUSE RESIDENTS HAVE STOOD AT THAT PODIUM AND SHARED TO US THEIR PROBLEMS, RECEIVING PIR DOCUMENTS AND HAVING DOCUMENTATION.
SO WE HAVE. AND LASTLY, WE DO HAVE IN OUR ORDINANCES, POLICIES AND PROCEDURES FOR RECORDS MANAGEMENT AND STUFF THAT I DO ASK THAT WE START IMPLEMENTING AND FOLLOWING IN ACCORDANCE TO.
IT MIGHT ACTUALLY HELP US WITH THESE PROBLEMS. YOU'LL GET AN ARGUMENT FROM ME ON IN TERMS OF RECORDS MANAGEMENT AND OTHER THINGS.
THAT'S A WIDESPREAD ISSUE WITH RESPECT TO THE PEOPLE WHO HAVE SPOKEN ON THE PIRS, AGAIN, I WOULD SIMPLY ASK HOW RECENT OR CONTEMPORARY ARE SOME OF THESE COMPLAINTS WE I THINK WE'VE ACKNOWLEDGED HERE. I'VE HEARD IT SAID THERE HAVE BEEN SOME CHALLENGES IN THE PAST, BUT SOME OF THAT WE CAN'T FIX AND SOME OF IT PERHAPS HAS BEEN.
IT'S FROM SEPTEMBER, SO YES, I'LL SEND IT TO YOU.
RESIDENT JUST FORWARDED IT TO ME. ALL RIGHT. AND I JUST WANT TO THANK YOU SO MUCH.
THANK YOU. THANK YOU. DISCUSSING WITH YOU AGENDA ITEMS.
[D. DISCUSS AND REVIEW AGENDA ITEMS]
THE CITY COUNCIL MAY ASK QUESTIONS REGARDING OR DISCUSS ANY ITEMS LISTED ON THE MEETING AGENDA.ANY ITEMS ON THE AGENDA THAT WE NEED TO SPEAK ABOUT.
ALL RIGHT. AND MR. HALL, WOULD YOU SUGGEST WE WAIT UNTIL THE NEXT MEETING TO GO INTO EXECUTIVE? TOWARDS THE END OF THE NEXT ONE, SIR. LET'S DO THE TIME.
YEAH. YES, SIR. SO I WILL SKIP EXECUTIVE FOR THIS ONE.
[00:25:01]
AND AT THIS TIME, I'LL ENTERTAIN A MOTION TO ADJOURN. I'LL MAKE THAT MOTION TO ADJOURN.I'LL SECOND. ALL RIGHT. ALL IN FAVOR, SAY AYE. AYE.
ANY NAYS? THE TIME IS 6:26.
* This transcript was compiled from uncorrected Closed Captioning.